Award

Maintenance of Prosoma & Dosimetry Systems

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

26 Aug 2025 at 00:00

Summary of the contracting process

The procurement process was conducted by the NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, located in Cardiff. This process focused on awarding a contract for the "Maintenance of Prosoma & Dosimetry Systems," within the health industry category. The Prosoma software is crucial for radiotherapy treatment planning at the Velindre Cancer Centre. The procurement method used was limited, involving a direct award via the NHS Supply Chain (NHSSC) framework. The contract was awarded to Oncology Systems Limited on 23rd June 2025 and carries a value of £175,780.56. The procurement stage has been completed as the contract is currently active.

This tender presents opportunities for businesses specialising in medical equipment maintenance and support services, particularly those with expertise in radiotherapy systems. Although the process involved a direct award, other businesses might explore similar opportunities by ensuring registration on frameworks like the NHSSC, which serves as a compliant route for direct awards in specific scenarios. Large-scale companies in the medical technology sector, equipped with the ability to deliver specialised software maintenance and support, might find further business growth in aligning with NHS requirements and exploring related procurement avenues.

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Notice Title

Maintenance of Prosoma & Dosimetry Systems

Notice Description

Prosoma is a critical radiotherapy (RT) software solution used in the planning and preparation of treatment for all external beam radiotherapy patients. ProSoma is an integral clinical tool that supports the entire RT workflow from simple palliative cases to highly complex Intensity Modulated Radiation Therapy (IMRT) treatments. This contract supports the ongoing provision of ProSoma within the Medical Physics department at the Velindre Cancer Centre.

Lot Information

Lot 1

As Oncology Systems Limited is the exclusive UK distributor, Procurement Services identified the NHS Supply Chain (NHSSC) Framework for Maintenance, Repair and Calibration of Medical Equipment (Reference: 2021/S000-021535) as a compliant route for a direct award.

Procurement Information

Direct award via the NHSSC framework for Maintenance, Repair and Calibration of Medical Equipment Reference: 2021/S000-021535)

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-154997
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=154997
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£175,780 £100K-£500K

Notice Dates

Publication Date
26 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jun 20258 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Olivia Moore
Contact Email
olivia.moore2@wales.nhs.uk
Contact Phone
+44 2921500657

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

ONCOLOGY SYSTEMS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG539023
    Maintenance of Prosoma & Dosimetry Systems - Prosoma is a critical radiotherapy (RT) software solution used in the planning and preparation of treatment for all external beam radiotherapy patients. ProSoma is an integral clinical tool that supports the entire RT workflow from simple palliative cases to highly complex Intensity Modulated Radiation Therapy (IMRT) treatments. This contract supports the ongoing provision of ProSoma within the Medical Physics department at the Velindre Cancer Centre.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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