Award

Development of a new Archives Wales / Archifau Cymru website.

THE NATIONAL LIBRARY OF WALES

This public procurement record has 2 releases in its history.

Award

27 Nov 2025 at 15:02

S2W Notice - Website Contract Award Notice
Tender

03 Nov 2025 at 16:31

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The National Library of Wales has awarded a contract for the development of a new Archives Wales / Archifau Cymru website. The project, which falls under the industry category of website design and graphic design services, is located in Ceredigion and aims to create a bilingual information hub representing archive services across Wales. The procurement process, initiated as a tender and awarded on 27th November 2025, engaged an open procurement method with the tender stage concluding on 24th November 2025. The awarded contract, now active, will see Heatley & Morris, the appointed supplier, deliver a modern, accessible, and bilingual Wordpress design template, integrating the Archives Hub catalogue by March 2027.

This contract offers significant business growth opportunities in the digital design and technology sectors, especially for companies specialising in website design and cultural project management. It presents an ideal chance for businesses with expertise in bilingual website development and accessibility compliance to showcase their skills. The procurement's nature and requirements, such as template creation, content migration, and staff training, provide an excellent platform for creative agencies and IT firms to leverage their capabilities and potentially secure further maintenance and support contracts in the future.

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Notice Information

Notice Title

Development of a new Archives Wales / Archifau Cymru website.

Notice Description

To deliver a new Wordpress design template for the Archives Wales and Archifau Cymru websites, along with new branding, to promote and provide information on Archive services across Wales.The new Archives Wales / Archifau Cymru websites should be a bilingual, dynamic 'one-stop-shop' hub of information, representing the archive services in Wales on a national level. It will provide an entry point to the Archives Hub catalogue (from March 2027), enabling users to search archives resources from any repository in Wales and UK. The website will provide information on a range of collaborative projects and resources, contact details for all services, news articles and 'how to' guides, and closed area for a staff toolkit.DeliverablesThe following deliverables are required:* A new bilingual design template that is modern and accessible to all users and designed for use on the current Wordpress sites* A template that will enable editors to update and maintain the website content, with training provided before the new website goes live.* Migration of specified existing content into the new template, and time allowance for editors to update and create new content before new website goes live.* An interactive staging prototype of the design to allow editors and stakeholders to test content and functionality before publishing the live site.* A Staff Toolkit Area to allow access to promotional resources and training materials not viewable to the public.* Smooth navigation between both English and Welsh language sites and pages* New Archifau Cymru - Archives Wales branding and logo design.* Quotes for further maintenance and support (cost per hour)* Training package for staff* Search engine optimization for both Welsh and English sitesConsiderationsa. AccessibilityThe site must meet accessibility and usability standards. It must be cross-browser compatible and compatible with mobile devices. The site therefore needs to be compatible with assistive technologies e.g. screen readers and magnifiers, digital readers, and playback software.It must cater for the varying needs and abilities of users and be accessible in line with Web Accessibility Guidelines. http://www.w3.org/WAI/Public Sector institutions must comply with The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 (and the Equalities Act 2010) https://www.legislation.gov.uk/uksi/2018/852/madeThe website must meet the WCAG 2.2AA standardhttps://www.gov.wales/accessibility-standards-govwalesand an accessibility statement must be provided.https://www.gov.uk/government/publications/sample-accessibility-statementThe interface needs to be intuitive, user-friendly, and searching needs to be accurate and easy.b. Design and layout / ErgonomicsThe new site should have a user-friendly, modern design, using colours and design elements to highlight the work and services offered by the archive sector in Wales. It is essential that visitors to the site can find the information that they require in their preferred language by navigating the site with ease.c. Welsh language requirementsIn compliance with the Welsh Language Standards (No. 7) Regulations 2018 the website will need to be available in English and Welsh.https://business.senedd.wales/mgIssueHistoryHome.aspx?IId=21301At present, both English and Welsh site are separate, with a language switch option on the homepage only, rather than throughout.Domain dependant and contextual language switching will be required for the new website design.d. PrototypeThe successful company will provide an interactive prototype of a new design for the following views:* Main Homepages* Landing pages for each of the main sections* Design package for each element within a page* Responsive interface for each of the page viewsWe expect the first design of each view to be presented, then allowing us to request flexible changes amounting to one full redesign of the original proposal, before presenting the final prototype. Additional changes based on user testing should be included within the price. Each step will be signed off before moving on to the final stage when the product is delivered.e. Translation and proof-readingWe ask that the winning bidder work with us to ensure that all Welsh text is checked and proof-read before content goes live. If changes need to be made from English to Welsh, translations will be finalised by us to ensure accuracy before returning to you for adding to the site.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-157701
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=157701
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72413000 - World wide web (www) site design services

79822500 - Graphic design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Nov 20252 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
Not specified
Award Date
27 Nov 20252 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL LIBRARY OF WALES
Contact Name
Jaimie Thomas, Vicky Jones
Contact Email
vicky.jones@llyfrgell.cymru
Contact Phone
+44 1970632800

Buyer Location

Locality
CEREDIGION
Postcode
SY23 3BU
Post Town
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

HEATLEY & MORRIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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