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Lighting, staging and audio-visual services: 2026 Accolades ceremony

Social Care Wales

This public procurement record has 2 releases in its history.

Award

10 Mar 2026 at 11:13

S2W Notice - Website Contract Award Notice
Tender

08 Dec 2025 at 13:57

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Social Care Wales, based in Cardiff, is overseeing the procurement for lighting, staging, and audio-visual services related to the 2026 Accolades ceremony. This tender process, originally initiated in December 2025, has proceeded to the award stage, where Production 78 Limited has been selected as the supplier. The services required include comprehensive event management for the ceremony scheduled for July 2026, wherein the supplier will handle setup, rehearsal preparation, and teardown as well as ensure the live streaming and recording of the event on Social Care Wales' YouTube channel. The procurement process followed an open method, inviting diverse suppliers to bid within the services industry category, and involved multiple CPV classifications relevant to lighting systems and audio-visual equipment. The contract was signed on 10 February 2026, with prior deadlines for tender submissions concluding on 8 January 2026.

This opportunity offers significant growth potential for businesses specialising in event management, technical support services, and audiovisual production. With Social Care Wales facilitating an open procurement method, businesses that are adept in staging, lighting, and sound or those able to deliver integrated solutions for events can diversify and enhance their portfolio through such collaboration. Firms with experience in broadcasting and livestreaming will find this contract particularly beneficial, allowing for innovative service delivery and client expansion within public sector events. Consortia bidding was also encouraged, fostering partnerships among companies to combine expertise and resources for successful project delivery.

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Notice Information

Notice Title

Lighting, staging and audio-visual services: 2026 Accolades ceremony

Notice Description

We are looking to appoint a suitably skilled supplier or consortium to supply and manage all responsibilities around AV, lighting and staging for the Accolades awards ceremony in July 2026.The Supplier will set-up for the event between 9am and 5pm on 1 July 2026, the day before the ceremony. The Supplier must set up and test all requirements ready for rehearsals from 9.30am on the day of the ceremony: 2 July 2026. The Supplier must then dismantle the stage set and remove all equipment between 4pm and 6pm on 2 July 2026.The Supplier will also set up and manage the livestream and recording of the cere-mony, which will be broadcast over Social Care Wales's YouTube channel.To achieve this, the Supplier's responsibilities will include, but not be limited to:- staging- lighting- visual equipment- sound- technical support and event managementPlease download the ITT for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-159105
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=159105
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31527260 - Lighting systems

32000000 - Radio, television, communication, telecommunication and related equipment

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20265 months ago
Submission Deadline
8 Jan 2026Expired
Future Notice Date
Not specified
Award Date
10 Feb 20266 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Social Care Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 1EW
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

Production 78 Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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