Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Database License Renewal - Patient Management System (PMS)

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 1 release in its history.

Award

24 Feb 2026 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has entered into a procurement contract with Oracle Corporation UK Limited. This award pertains to the renewal of database licensing and support services for the Patient Management System (PMS) used by Cardiff and Vale University Health Board. The procurement process, classified under the category of Health within general public services, reached the contract award stage on 24 February 2026. The buyer opted for a limited procurement method without prior publication of a call for competition, citing reasons of technical compatibility and service continuity. The contract was signed on 18 February 2026, securing the essential operational framework required for uninterrupted patient and clinical service delivery.

The direct award to Oracle Corporation UK Limited presents unique business opportunities for firms specialising in database technology, licensing, support services, and healthcare IT solutions. Companies with expertise in Oracle database systems or those interested in partnering for specialised health technology projects may find this contract noteworthy. The procurement, valued at £42,593.80, underscores the NHS's commitment to maintaining service stability and technical integration without introducing changes that could compromise patient safety and service continuity. Firms involved in the provision of technical training and system integration services may also benefit from engaging in future contracts resulting from similar procurements. The opportunity is tailored for organisations capable of ensuring high precision and interoperability within existing Oracle-based infrastructures.

How relevant is this notice?

Notice Information

Notice Title

Database License Renewal - Patient Management System (PMS)

Notice Description

This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Lot Information

Lot 1

This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Procurement Information

The Contracting Authority has awarded this contract directly to Oracle Corporation UK Limited in accordance with the applicable procurement regulations on the grounds of technical compatibility, absence of reasonable alternatives, and protection of critical service continuity. The justification is as follows: Technical Compatibility: The existing Patient Management System (PMS) is built upon Oracle database technology. Alternative database solutions available under the relevant framework are not technically compatible with the current PMS architecture. Implementing an alternative solution would require significant system redesign, data migration, testing, and revalidation activities, creating disproportionate cost and operational risk. Absence of Reasonable Substitutes: No alternative supplier is able to provide equivalent licensing and support services for the existing Oracle-based infrastructure without introducing material technical and commercial disadvantage. Oracle resellers do not offer additional contractual, financial, or service benefits beyond those available directly from the Original Equipment Manufacturer (OEM). Operational Continuity and Risk Management: Oracle technology is embedded across multiple systems within the organisation. Transitioning to a different database platform would introduce interoperability challenges, require additional workforce training, and create avoidable disruption to essential clinical and operational services. On this basis, the Contracting Authority considers that the direct award is objectively justified and proportionate to ensure system stability, patient safety, and continuity of service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-162018
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=162018
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£42,593 Under £100K

Notice Dates

Publication Date
24 Feb 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Oracle Corporation UK Limited

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB591743
    Database License Renewal - Patient Management System (PMS) - This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...