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SUPPLY AND INSTALLATION OF SAFETY MIRRORS ACROSS HAFAN Y COED

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 1 release in its history.

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19 Mar 2026 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed a procurement process for the supply and installation of anti-ligature safety mirrors across Hafan y Coed in Llandough. This project, following identified safety risks from a HIW inspection, aimed to enhance patient and staff safety by improving visibility in mental health wards. The award phase concluded on 19 March 2026, with the contract being signed on 12 March 2026. The procurement method was limited, allowing a direct award without prior publication due to the urgent need and existing framework agreements. The procurement was classified under the services category, with actions taking place in the Cardiff region (UKL22), falling under the health sector.

This tender presents significant opportunities for businesses specialising in safety equipment and installation services. The contract was awarded to Protects Plus Limited, highlighting potential opportunities for businesses that offer specialised products and services within NHS frameworks. SMEs, especially those aligned with NHS safety protocols and frameworks, would be well-suited to compete in similar contracts, thereby expanding their market presence and contributing to crucial safety improvements in the healthcare sector. Such procurement not only ensures compliance and rapid mobilisation but also fosters collaboration with government bodies, enhancing business growth prospects.

How relevant is this notice?

Notice Information

Notice Title

SUPPLY AND INSTALLATION OF SAFETY MIRRORS ACROSS HAFAN Y COED

Notice Description

Supply and installation of anti-ligature safety mirrors across all wards at Hafan y Coed, Llandough. The works address blind-spot risks identified during an HIW inspection and include fitting a range of dome, quarter-dome, and wall-mounted mirrors to improve visibility and enhance patient and staff safety.

Lot Information

Lot 1

Cardiff and Vale University Health Board is undertaking the supply and installation of anti-ligature safety mirrors across all wards within Hafan y Coed, University Hospital Llandough. This requirement follows inspection findings that identified blind-spot risks within the mental-health inpatient environment and highlighted the need to enhance observation and patient safety. The project includes the installation of a comprehensive range of specialist mental-health-grade mirrors, including full dome, half dome, quarter dome, wall-mounted and half-face outdoor mirrors. These mirrors are designed for high-risk clinical environments, offering enhanced durability, anti-ligature features and improved visibility to support safer observation practices. Installation will take place across ten wards, ensuring consistent coverage and the removal of concealed areas. Works will be carried out in phases to accommodate product availability, with appropriate planning and coordination to minimise disruption in live ward settings. All installation activities will be supported by detailed risk assessments and scheduled to maintain patient and staff safety throughout. The mirrors selected are long-life, robust products that support sustainability objectives by reducing the need for frequent replacement. This procurement forms part of the Health Board's wider commitment to improving patient safety, meeting inspection recommendations, and enhancing the therapeutic environment across mental-health inpatient services.

Procurement Information

A direct award is being used because the required anti-ligature safety mirrors and installation services are fully covered under the NHS Commercial Solutions Framework - Anti-Ligature, Specialist and General Doors, Windows, Furniture, Accessories and Associated Services (5104 4669, Lot 2). The framework provides pre-approved specialist suppliers who meet all technical and safety requirements. A direct award is permitted and is essential due to the urgent need to complete the works within the current financial year and to promptly address identified safety risks. This route enables rapid mobilisation, avoids unnecessary delay, and ensures value for money while delivering critical improvements to ward safety.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-163150
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=163150
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£85,509 Under £100K

Notice Dates

Publication Date
19 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Protects Plus Ltd

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR600154
    SUPPLY AND INSTALLATION OF SAFETY MIRRORS ACROSS HAFAN Y COED - Supply and installation of anti-ligature safety mirrors across all wards at Hafan y Coed, Llandough. The works address blind-spot risks identified during an HIW inspection and include fitting a range of dome, quarter-dome, and wall-mounted mirrors to improve visibility and enhance patient and staff safety.

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