Award

Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday.

ORKNEY ISLANDS COUNCIL

This public procurement record has 2 releases in its history.

Award

24 Jan 2017 at 00:00

TenderUpdate

17 Nov 2016 at 00:00

Summary of the contracting process

Orkney Islands Council is procuring air services for inter-island travel between Kirkwall and the six Outer North Isles, namely Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay, and Eday. This tender, titled "Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday," falls under the "services" category and is currently in the award stage with a planned contract period from 1 April 2017 to 31 March 2021. The tender was initiated under an open procurement method, and any interested parties had a deadline for bids that closed on 18 November 2016.

This procurement presents exciting opportunities for businesses that are experienced in providing regional air services, particularly those capable of operating under Public Service Obligations (PSOs). Companies that can demonstrate their ability to manage services efficiently while meeting specific frequency and fare requirements for these communities would be well-suited to compete. Additionally, there is an expectation for bidders to explore and propose options for service enhancement, which could open avenues for innovation and growth within this vital transport sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday.

Notice Description

Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles.

Lot Information

Lot 1

Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles. Since 2009, the summer and winter Inter Island Air Service timetables have been optimised to best meet the needs of itinerant teachers, pupils, NHS Orkney, as well as the residents from and visitors to the Outer North Isles. However, the Inter Island Air Service has limited capacity, particularly on scheduled services which are shared by islands. Available resident and visitor capacity is reduced further due to pre-booking, particularly during term time for educational purposes. The service is operating to its maximum frequency, based on a two aircraft operation and existing pilot crewing hours. Therefore, there is no ability to enhance services to one island without taking services away from another within the existing Contract. A new Contract period allows the opportunity to consider the current specified provision and the recommended level of frequency as outlined in the Orkney Inter-Island Transport Study, which follows Transport Scotland's Strategic Transport Appraisal Guidance (STAG). Any service improvements recommended by STAG (Option 3 - Enhanced Service following initial finding of the Orkney Inter-Island Transport Study) or to resolve the current shortfalls (Option 2 - Enhanced to address capacity constraints during term time and lack of current service to Eday) should be presented as costed options over and above the existing service provision by bidders. The maximum Contract period for a PSO is four years; therefore, it is proposed that the next Contract will operate from 1 April 2017 until 31 March 2021 inclusive.. Budget indicated includes the enhanced service Options 2 and Option 3, which are subject to availability of additional funding.

Options: Tenderers are required to provide costs for Option 1, Option 2 and Option 3 as described in the ITT documentation.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000463001
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN270791
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

50211000 - Repair and maintenance services of aircraft

60400000 - Air transport services

60410000 - Scheduled air transport services

60420000 - Non-scheduled air transport services

63730000 - Support services for air transport

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jan 20179 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Dec 20169 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Rosemary Colsell
Contact Email
rosemary.colsell@orkney.gov.uk
Contact Phone
+44 01856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN270791
    Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday. - Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000463001-2017-01-24T00:00:00Z",
    "date": "2017-01-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000463001",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-2",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Rosemary Colsell",
                "email": "rosemary.colsell@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-12",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Rosemary Colsell",
                "email": "rosemary.colsell@orkney.gov.uk",
                "telephone": "+44 01856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-12"
    },
    "tender": {
        "id": "OIC/PROC/0517",
        "title": "Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday.",
        "description": "Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles.",
        "mainProcurementCategory": "services",
        "amendments": [
            {
                "id": "amd-2",
                "description": "Outstanding questions and unavoidable local IT disruption.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2016-11-18T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2016-11-21T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2016-11-21T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2016-11-21T16:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ],
        "classification": {
            "id": "60400000",
            "scheme": "CPV"
        },
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50211000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60400000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60410000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "60420000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "63730000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Orkney Islands"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "documents": [
            {
                "id": "JAN270791",
                "documentType": "awardNotice",
                "title": "Air Services from Kirkwall to Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday.",
                "description": "Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN270791",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Orkney Islands Council (the Authority) has a requirement for the provision of an Inter Island Air Service operating to the six Outer North Isles under a Public Service Obligation (PSO), which establishes the minimum frequencies and sets the maximum fare levels provided to each of the isles. Since 2009, the summer and winter Inter Island Air Service timetables have been optimised to best meet the needs of itinerant teachers, pupils, NHS Orkney, as well as the residents from and visitors to the Outer North Isles. However, the Inter Island Air Service has limited capacity, particularly on scheduled services which are shared by islands. Available resident and visitor capacity is reduced further due to pre-booking, particularly during term time for educational purposes. The service is operating to its maximum frequency, based on a two aircraft operation and existing pilot crewing hours. Therefore, there is no ability to enhance services to one island without taking services away from another within the existing Contract. A new Contract period allows the opportunity to consider the current specified provision and the recommended level of frequency as outlined in the Orkney Inter-Island Transport Study, which follows Transport Scotland's Strategic Transport Appraisal Guidance (STAG). Any service improvements recommended by STAG (Option 3 - Enhanced Service following initial finding of the Orkney Inter-Island Transport Study) or to resolve the current shortfalls (Option 2 - Enhanced to address capacity constraints during term time and lack of current service to Eday) should be presented as costed options over and above the existing service provision by bidders. The maximum Contract period for a PSO is four years; therefore, it is proposed that the next Contract will operate from 1 April 2017 until 31 March 2021 inclusive.. Budget indicated includes the enhanced service Options 2 and Option 3, which are subject to availability of additional funding.",
                "status": "complete",
                "options": {
                    "description": "Tenderers are required to provide costs for Option 1, Option 2 and Option 3 as described in the ITT documentation."
                },
                "hasOptions": true
            }
        ],
        "coveredBy": [
            "GPA"
        ]
    },
    "language": "EN",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000463001"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000463001"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "OIC/PROC/0517",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "OIC/PROC/0517",
            "awardID": "OIC/PROC/0517",
            "status": "active",
            "dateSigned": "2016-12-21T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2016/S 182-326544"
        }
    ],
    "description": "Teh Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for teh commercial judgement of bidders. Late tenders will not be considered by the Council. An operator that suffers, or risks loss or damage attributable to a breach of duty under teh Public Contracts (Scotland) Regulations 2015 may bring proceedings to the Sheriff Court or Court of Session. Tenderers should complete teh ESPD (Scotland) contained within the Invitation to Tender documentation referred to as APPENDIX A to the Contract Notice For The Provision of Air Services Between the Orkney Mainland (Kirkwall) and the Islands of Papa Westray, North Ronaldsay, Westray, Sanday, Stronsay and Eday REFERENCE: OIC/PROC/0517. (SC Ref:479478)"
}