Planning

Scanning - Thesis Documents - University of Edinburgh

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Planning

14 Dec 2016 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Edinburgh is initiating a procurement process for a Framework Agreement titled "Scanning - Thesis Documents". This tender is focused on the education industry and aims to facilitate the digitisation of approximately 4,300 unique PhD theses from the mid-1700s to the present day. The project is currently in the planning stage, with a future notice date set for 28 February 2017. The procurement will require electronic submissions, and interested suppliers are encouraged to register their interest via the Public Contracts Scotland website.

This tender offers significant opportunities for businesses that specialise in scanning and digitisation services, particularly those with experience in handling unique and delicate documents. Companies that possess the capability to operate with non-destructive scanning methodologies and can efficiently manage the collection, scanning, and return of large batches of theses within tight deadlines will be well-suited to compete. Additionally, businesses with a strong background in OCR technologies will be particularly advantageous, given the specific requirements outlined in this tender.

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Notice Information

Notice Title

Scanning - Thesis Documents - University of Edinburgh

Notice Description

The University of Edinburgh seeks to create a Framework Agreement to provide Specialist Scanning Services for the digitisation of PhD theses from the mid-1700s to the present day and this includes volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. OCR required. Non-destructive methodology required. Please read more detailed description below.

Lot Information

Lot 1

This (PIN) is to inform the market of a future Framework Agreement and call off Contracts opportunity. The University of Edinburgh Library is seeking to outsource the digitisation of approximately 4,300 unique PhD theses. The work is part of a wider project to digitise the University of Edinburgh's entire PhD collection; several thousand volumes are being scanned in-house and the remaining 4,300 are to be outsourced in small batches over the next two to three years. The collection dates from the mid-1700s to the present day and include volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. The University Library will be seeking a supplier to collect, transport, scan and return this collection. Simple metadata records are required, as is OCR for typed English-language theses. Non-destructive scanning methodology required. The digitised files will be made available through the Library's online repository. Please note the following important issues: - There is currently no guaranteed funding for this work but we expect money to become available in stages over the coming two to three years. As a result, at this stage we cannot guarantee the number of volumes to be outsourced and the possibility exists that funding for all 4,300 volumes might not become available. - We are looking to set up a framework agreement, against which we can make call off contracts as funding becomes available. - Suppliers must be able to work within a quick timeframe. For example, they should be able to collect, scan and return a batch of 500 - 1000 theses within a 12 week period. - The collection is diverse and is composed of the following sub collections: 1. 1,500 standard A4 typed theses from the 1900s. OCR required. 2. 500 non-standard A4 typed theses from the 1900s, containing foldouts, maps etc. OCR required 3. 300 oversize non-standard A2+ typed theses from the 1900s. OCR Required 4. 1,500 standard A4 handwritten theses from the period 1850-1900. No OCR required. 5. 500 A5 duplex typed Latin volumes from the period 1750-1850. No OCR or metadata required. - All items are unique (the only copy in existence), therefore extreme care must be taken in their scanning, handling, transportation and storage. Non-destructive methodology required. Please note that the University may choose to use the Framework Agreement for other related Scanning requirements as and when necessary. We might require to engage with suppliers registering interest to understand whether there are aspects of our requirements which would present obstacles or affect the affordability of the proposed work.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000474811
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267113
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Dec 20169 years ago
Submission Deadline
12 Apr 2017Expired
Future Notice Date
28 Feb 2017Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Not specified
Contact Email
antonia.hynd@ed.ac.uk
Contact Phone
+44 1316502508

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
UKM25 Edinburgh, City of
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267113
    Scanning - Thesis Documents - University of Edinburgh - The University of Edinburgh seeks to create a Framework Agreement to provide Specialist Scanning Services for the digitisation of PhD theses from the mid-1700s to the present day and this includes volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. OCR required. Non-destructive methodology required. Please read more detailed description below.

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