Award

Property Insurance

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Award

07 Nov 2017 at 00:00

OJEU - F3 - Contract Award Notice
Tender

15 May 2017 at 00:00

OJEU - F2 - Contract Notice
Planning

26 Jan 2017 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council is conducting a public procurement process for Property Insurance, aimed at protecting its publicly owned assets, which falls under the housing and community amenities industry category. Located in Edinburgh, the procurement is currently in the Award stage, with a contract duration of five years and the possibility of two two-year extensions. The tender process for submissions concluded on 16 June 2017, and the awards for the three lots, which include Owned and Operational Properties, Leased-out Industrial and Commercial Properties, and Leased-out Theatres, were signed on 26 September 2017 as part of an open procedure.

This tender presents significant opportunities for businesses specialising in insurance services, particularly those that can provide comprehensive coverage for municipal buildings. Companies that have relevant experience in handling similar contracts—along with the necessary financial standing and insurance qualifications—will be favourably positioned to compete. The requirement for substantial insurance coverage levels suggests that experienced insurers with strong financial backing will find this a suitable opportunity to expand their client base within the public sector.

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Notice Information

Notice Title

Property Insurance

Notice Description

The City of Edinburgh Council assets are publicly owned; it requires to protect these by means of a suitable insurance programme. The Council currently insures its owned and operational buildings (lot 1) for the perils of fire, lightning, explosion and aircraft with a 250,000 GBP excess. Since the commencement of the current long- term agreement there have been no claims above the excess under the owned and operational policy. The Council also currently insures leased-out industrial and commercial properties (lot 2) as well as leased-out theatres (lot 3) for the perils of fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess. It is intended to agree a new long-term agreement with the successful tenderer(s) for a period of five years with two two-year discretionary extensions. It is intended to continue with a three lot structure: 1 Owned and operational properties 2 Leased-out industrial and commercial properties 3 Leased-out theatres

Lot Information

Owned and operational properties

The Council currently insures its owned and operational buildings for the perils of fire, lightning, explosion and aircraft with a 250,000 GBP excess. Since the commencement of the current long- term agreement there have been no claims above the excess under the owned and operational policy. The Council is accepting variant bids for consideration with perils of fire, lightning, explosion and aircraft cover with a 1,000,000 GBP excess.. See tender documentation

Renewal: Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council.

Leased-out industrial and commercial properties

Leased-out industrial and commercial properties are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.. See tender documentation.

Renewal: Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council.

Leased-out theatres

Leased-out theatres are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.. See tender documentation.

Renewal: Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000477173
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300483
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66515200 - Property insurance services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20178 years ago
Submission Deadline
16 Jun 2017Expired
Future Notice Date
19 Apr 2017Expired
Award Date
26 Sep 20178 years ago
Contract Period
Not specified - Not specified
Recurrence
54 months or up to 102 months if extensions utilised.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Shane Newell
Contact Email
brian.mccreadie@edinburgh.gov.uk, emma.o'sullivan@edinburgh.gov.uk, shane.newell@edinburgh.gov.uk
Contact Phone
+44 1314693080, +44 1314693543, +44 1314693922

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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                "description": "The Council currently insures its owned and operational buildings for the perils of fire, lightning, explosion and aircraft with a 250,000 GBP excess. Since the commencement of the current long- term agreement there have been no claims above the excess under the owned and operational policy. The Council is accepting variant bids for consideration with perils of fire, lightning, explosion and aircraft cover with a 1,000,000 GBP excess.. See tender documentation",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council."
                }
            },
            {
                "id": "2",
                "title": "Leased-out industrial and commercial properties",
                "description": "Leased-out industrial and commercial properties are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.. See tender documentation.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council."
                }
            },
            {
                "id": "3",
                "title": "Leased-out theatres",
                "description": "Leased-out theatres are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.. See tender documentation.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional extension(s) up to 48 months, undertaken at the sole discretion of the Council."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2017-04-19T00:00:00Z",
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "66515200",
            "scheme": "CPV"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-06-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-06-16T12:00:00Z"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2017-06-16T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Part II: Section D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 71 of The Public Contracts (Scotland) Regulations 2015. Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 and 71 of The Public Contracts (Scotland) Regulations 2015. Part IV: Selection criteria - B: Economic and financial standing - Questions 4B.1.1; 4B.1.3; 4B.3 - Tenderers are required to have a minimum \"specific\" annual turnover for the past two years of 3,300,000.00 GBP Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Questions 4B.4; 4B.4.1 - Tenderers will be required to confirm they meet as minimum the following standard in response to 4B.4: - Current ratio for Current Year: 1.20 - Current ratio for Prior Year: 1.20 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Questions 4B.5 to 4B.6.1 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (Compulsory) Liability Insurance - 5m GBP - Public Liability Insurance - 5m GBP - Product Liability Insurance - 1m GBP Where a Tenderer does not hold, or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition. Part IV: Selection criteria - C: Technical and Professional Ability - Questions 4C.1.2 - Tenderers are required to provide relevant examples of the delivery of similar contracts (in terms size and nature) during the last three years, in order to demonstrate the competence and experienced required to deliver the contracted service; Tenderers who do not demonstrate suitability to the satisfaction of the Council may be excluded from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "54 months or up to 102 months if extensions utilised."
        }
    },
    "language": "EN",
    "description": "n/a (SC Ref:518021)",
    "links": [
        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000477173"
        },
        {
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 095-186937"
        }
    ],
    "awards": [
        {
            "id": "CT2120-1",
            "title": "Owned and operational properties",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "CT2120-2",
            "title": "Leased-out industrial and commercial properties",
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "CT2120-3",
            "title": "Leased-out theatres",
            "relatedLots": [
                "3"
            ]
        }
    ],
    "contracts": [
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            "id": "CT2120-1",
            "awardID": "CT2120-1",
            "title": "Owned and operational properties",
            "status": "active",
            "dateSigned": "2017-09-26T00:00:00Z"
        },
        {
            "id": "CT2120-2",
            "awardID": "CT2120-2",
            "title": "Leased-out industrial and commercial properties",
            "status": "active",
            "dateSigned": "2017-09-26T00:00:00Z"
        },
        {
            "id": "CT2120-3",
            "awardID": "CT2120-3",
            "title": "Leased-out theatres",
            "status": "active",
            "dateSigned": "2017-09-26T00:00:00Z"
        }
    ]
}