Notice Information
Notice Title
Museum Collections Software System
Notice Description
Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system.
Lot Information
Lot 1
Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system. The procurement will involve the implementation and installation of a new system which meets the Council's requirements as listed in our Specification of Requirements and also the migration of our existing records held in the current system. The new collections management system must be fully SPECTRUM compliant and follow all current collections management system standards. It will provide - -Fast access to collections information for enquiries, exhibitions and research -Integrated conservation, pest management, and condition checks and loans information to allow pro-active care of collections -Easy import from and export to MS Office programmes -Thesaurus management and validation files -Report and index generation -Facility to search individual fields and globally across the database -Pre-determined access rights for different user groups, including volunteers -Remote access/sign in and the ability to download to laptop and then upload data for venues with no internet access -Links to external text, digital and multimedia files -10 concurrent user licences -Compliance with Dumfries and Galloway Council's security and IT protocols -Ability to move easily to another system in the future
Options: There is options for on going consultancy if required. To be paid based on the daily rates submitted in the pricing schedule.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000483615
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288313
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £105,515 £100K-£500K
Notice Dates
- Publication Date
- 4 Jul 20178 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 22 Jun 20178 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DUMFRIES AND GALLOWAY COUNCIL
- Contact Name
- Not specified
- Contact Email
- craig.bouse@dumgal.gov.uk
- Contact Phone
- +44 1387260607
Buyer Location
- Locality
- DUMFRIES
- Postcode
- DG1 2HP
- Post Town
- Dumfries and Galloway
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM92 Dumfries and Galloway
- Delivery Location
- TLM32 Glasgow City
-
- Local Authority
- Dumfries and Galloway
- Electoral Ward
- Nith
- Westminster Constituency
- Dumfries and Galloway
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288313
Museum Collections Software System - Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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