Award

Maintenance Extension for Cyborg Payroll System (legacy Strathclyde Police)

SCOTTISH POLICE AUTHORITY

This public procurement record has 1 release in its history.

Award

03 Apr 2017 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The Scottish Police Authority is currently engaged in a procurement process for the Maintenance Extension of the Cyborg Payroll System, which serves the legacy Strathclyde area of Police Scotland. This service falls under the public order and safety industry category and is being carried out through a limited procurement method, specifically an award procedure without prior publication of a call for competition. The procurement was initiated on 24 March 2017, with a signed contract that confirms the awarding of the maintenance extension due to the technical necessity of continuity in staffing payments, as SumTotal Ltd is the sole provider capable of delivering the required services.

This tender presents an opportunity for businesses specialising in IT services and software maintenance, particularly those with expertise in payroll systems or proprietary software support. While the contract has been awarded and is now active, the specific conditions of this procurement could serve as a model for similar future contracts. Companies that have capabilities in managing legacy systems and ensuring compliance with payroll obligations would find opportunities to engage with the Scottish Police Authority or similar contracting authorities in future projects.

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Notice Information

Notice Title

Maintenance Extension for Cyborg Payroll System (legacy Strathclyde Police)

Notice Description

Extension of Maintenance Services for the Payroll System presently used within the Strathclyde area of Police Scotland.

Lot Information

Lot 1

The Payroll System presently used within the legacy Strathclyde area of Police Scotland is the Cyborg System supplied by SumTotal Ltd. The Scottish Police Authority owns perpetual licences for this system and to allow Police Scotland to operate the system effectively and enable compliance with statutory payroll obligations, a maintenance contract requires to be in place with SumTotal Ltd.

Procurement Information

Police Scotland requires to extend its existing payroll arrangements to ensure continuity of payments to staff. SumTotal Ltd is the only provider of maintenance services for the Cyborg Payroll System at legacy Strathclyde and the proprietary owner of the system IPR. No other supplier can provide the maintenance services that require to be extended. It is considered that the extension of the maintenance contract is consistent with Regulation 33 (1) (b) (ii) of the Public Contracts (Scotland) Regulations 2015, which allows the contracting authority to award a contract without a competitive process when for technical reasons a public contract may be awarded only to a particular economic operator.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000490317
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR279087
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 20178 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Mar 20178 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH POLICE AUTHORITY
Contact Name
Not specified
Contact Email
i.t.administration@spa.pnn.police.uk
Contact Phone
+44 1786896461

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM34 North Lanarkshire
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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