Award

Open Framework, Temporary Accommodation Shared Houses & Shared Houses Inclusive of Housing Support

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Summary of the contracting process

The City of Edinburgh Council is conducting a public procurement process for an Open Framework Agreement titled "Open Framework, Temporary Accommodation Shared Houses & Shared Houses Inclusive of Housing Support." This initiative aims to appoint suitable providers for the supply of shared houses and housing support services to meet its obligations for temporary accommodation. The procurement, categorised under services, is currently in the Award stage with active contracts valued at £39,000,000 and £1,000,000, signed on 3rd August 2018. The framework's bidding process began with a deadline for submissions on 8th August 2017, and the award period commenced on 25th September 2017. The buying organisation is located in Edinburgh, EH8 8BG.

This tender presents significant opportunities for businesses in the accommodation and housing support sectors, particularly those that can provide shared housing and support services compliant with specified insurance and licensing requirements. Companies such as property management firms, accommodation providers, and housing support organisations would find this procurement relevant and beneficial. Potential bidders should be prepared to meet various minimum standards and insurance prerequisites as outlined in the tender documents, ensuring they can comply with the City of Edinburgh Council’s needs for temporary accommodations.

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Notice Title

Open Framework, Temporary Accommodation Shared Houses & Shared Houses Inclusive of Housing Support

Notice Description

The Council has established an Open Framework Agreement for the provision of Shared Houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.

Lot Information

Shared House

The Council wishes to appoint to an Open Framework Agreement suitable providers to supply shared houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.. bidders hold, or can commit to obtain Employer's (Compulsory) Liability Insurance = 5mGBP Public Liability Insurance = 10m GBP Building insurance in accordance with property requirements HMO)House in Multiple Occupation Licence Standard Disclosure checks for all relevant staff Pass Financial Probity Assessment and Assessment of the Business Continuity Management

Shared House Inclusive of Support

The Council wishes to appoint to an Open Framework Agreement suitable providers to supply shared houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.. hold/commit to obtain Employer's (Compulsory) Liability Ins = 5m GBP Public Liability Ins = 10m GBP Building Ins in accordance with property requirements HMO)House in Multiple Occupation Licence PVG certificate checks for all relevant staff registration with the Care Inspectorate and achieve Grades of 4 and above. Pass Financial Probity Ass and Ass of the Business Continuity Management

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000499626
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT335208
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F21 - Social And other Specific Services (Public Contracts)
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services


CPV Codes

55100000 - Hotel services

55110000 - Hotel accommodation services

55130000 - Other hotel services

85311000 - Social work services with accommodation

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
£30,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£40,000,000 £10M-£100M

Notice Dates

Publication Date
24 Oct 20187 years ago
Submission Deadline
8 Aug 2017Expired
Future Notice Date
Not specified
Award Date
3 Aug 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Lorna Lennen
Contact Email
lorna.lennen@edinburgh.gov.uk
Contact Phone
+44 1314693543

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
9
Supplier Names

3A SOLUTIONS LTD TRADING AS MAPLE LEAF GROUP

ARDBLAIR GUEST HOUSE

BAINFIELD

CAMSTONE (SCOTLAND

K&S MIR LTD T/A CAMERON GUEST HOUSE GROUP

LEAMINGTON HOUSE

MS PROPERTIES (EDINBURGH) LTD T/A AAA GUEST HOUSE

ROWAN ALBA

ST. ALBANS LODGE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=23",
                "datePublished": "2017-06-29T11:10:26Z",
                "dateModified": "2017-06-29T11:10:26Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-24",
                "title": "Notice Additional Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=24",
                "datePublished": "2017-06-29T11:10:26Z",
                "dateModified": "2017-06-29T11:10:26Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-25",
                "title": "Schedule 10 - Business Continuity Lot 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=25",
                "datePublished": "2017-06-30T10:39:06Z",
                "dateModified": "2017-06-30T10:39:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-26",
                "title": "Schedule 5 - Pricing Document Lot 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=26",
                "datePublished": "2017-06-30T10:41:07Z",
                "dateModified": "2017-07-24T16:17:54Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN287774-27",
                "title": "Schedule 5 - Pricing Document Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=27",
                "datePublished": "2017-06-30T10:43:10Z",
                "dateModified": "2017-07-24T16:19:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN287774-28",
                "title": "Schedule 10 - Business Continuity Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=28",
                "datePublished": "2017-06-30T10:44:09Z",
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            },
            {
                "id": "JUN287774-29",
                "title": "Schedule 3 - Tenderers Submission Lot 2 Inclusive of Support Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=29",
                "datePublished": "2017-06-30T11:41:32Z",
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                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-30",
                "title": "Schedule 12 - Property Details Lot 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=30",
                "datePublished": "2017-07-05T13:20:51Z",
                "dateModified": "2017-07-05T13:20:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-31",
                "title": "Schedule 12 - Property Details Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=31",
                "datePublished": "2017-07-05T13:21:27Z",
                "dateModified": "2017-07-05T13:21:27Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN287774-32",
                "title": "Schedule 5 - Pricing Document Lot 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=32",
                "datePublished": "2017-07-24T16:17:54Z",
                "dateModified": "2017-07-24T16:17:54Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN287774-33",
                "title": "Schedule 5 - Pricing Document Lot 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=33",
                "datePublished": "2017-07-24T16:19:06Z",
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            },
            {
                "id": "JUN287774-34",
                "title": "Submission Clarification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287774&idx=34",
                "datePublished": "2017-08-10T16:35:46Z",
                "dateModified": "2017-08-10T16:35:46Z",
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            },
            {
                "id": "OCT335208",
                "documentType": "awardNotice",
                "title": "Open Framework, Temporary Accommodation Shared Houses & Shared Houses Inclusive of Housing Support",
                "description": "The Council has established an Open Framework Agreement for the provision of Shared Houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT335208",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Shared House",
                "description": "The Council wishes to appoint to an Open Framework Agreement suitable providers to supply shared houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.. bidders hold, or can commit to obtain Employer's (Compulsory) Liability Insurance = 5mGBP Public Liability Insurance = 10m GBP Building insurance in accordance with property requirements HMO)House in Multiple Occupation Licence Standard Disclosure checks for all relevant staff Pass Financial Probity Assessment and Assessment of the Business Continuity Management",
                "status": "complete",
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                }
            },
            {
                "id": "2",
                "title": "Shared House Inclusive of Support",
                "description": "The Council wishes to appoint to an Open Framework Agreement suitable providers to supply shared houses and Shared Houses inclusive of Housing Support to fulfil its obligations for the supply of temporary accommodation.. hold/commit to obtain Employer's (Compulsory) Liability Ins = 5m GBP Public Liability Ins = 10m GBP Building Ins in accordance with property requirements HMO)House in Multiple Occupation Licence PVG certificate checks for all relevant staff registration with the Care Inspectorate and achieve Grades of 4 and above. Pass Financial Probity Ass and Ass of the Business Continuity Management",
                "status": "complete",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "reductionCriteria": "Bidder may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. bidders hold, or can commit to obtain Employer's (Compulsory) Liability Insurance =5m GBP Public Liability Insurance =10m GBP Building insurance in accordance with property requirements It is a requirement that bidders will ensure that they have carried out and obtained. Lot 1 & 2 (HMO)House in Multiple Occupation Licence Lot 1 Standard Disclosure checks for all relevant staff Lot 2 Protecting Vulnerable Groups (PVG) certificate checks for all relevant staff www.disclosurescotland.co.uk Lot 2 registration with the Care Inspectorate and achieve Grades of 4 and above. Where Bidders do not hold, or commit to obtaining the above they will be excluded"
        },
        "procedure": {
            "features": "http://www.gov.scot/Topics/Government/Procurement"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "classification": {
            "id": "55110000",
            "scheme": "CPV"
        },
        "mainProcurementCategory": "services",
        "amendments": [
            {
                "id": "amd-4",
                "description": "time limit extended",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2017-08-08T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2017-08-14T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ]
            }
        ],
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:558361)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000499626"
        },
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            "rel": "canonical",
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    ],
    "noticetype": "OJEU - F21 - Social And other Specific Services (Public Contracts)",
    "awards": [
        {
            "id": "CT2134-1",
            "title": "Shared House Inclusive of Support",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "rowan alba limited"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "CT2134-2",
            "title": "Shared House",
            "suppliers": [
                {
                    "id": "org-3",
                    "name": "St. Albans Lodge"
                },
                {
                    "id": "org-4",
                    "name": "camstone (scotland) ltd"
                },
                {
                    "id": "org-5",
                    "name": "Leamington House"
                },
                {
                    "id": "org-6",
                    "name": "K&S Mir Ltd T/A Cameron Guest House Group"
                },
                {
                    "id": "org-2",
                    "name": "rowan alba limited"
                },
                {
                    "id": "org-7",
                    "name": "Ardblair Guest House"
                },
                {
                    "id": "org-8",
                    "name": "MS Properties (Edinburgh) Ltd T/A AAA Guest House"
                },
                {
                    "id": "org-9",
                    "name": "Bainfield Ltd"
                },
                {
                    "id": "org-10",
                    "name": "3A Solutions Ltd trading as Maple Leaf Group"
                }
            ],
            "relatedLots": [
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        }
    ],
    "contracts": [
        {
            "id": "CT2134-1",
            "awardID": "CT2134-1",
            "title": "Shared House Inclusive of Support",
            "status": "active",
            "value": {
                "amount": 1000000,
                "currency": "GBP"
            },
            "dateSigned": "2018-08-03T00:00:00Z"
        },
        {
            "id": "CT2134-2",
            "awardID": "CT2134-2",
            "title": "Shared House",
            "status": "active",
            "value": {
                "amount": 39000000,
                "currency": "GBP"
            },
            "dateSigned": "2018-08-03T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 122-247619"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "2"
            },
            {
                "id": "2",
                "measure": "bids",
                "value": 10,
                "relatedLot": "1"
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    }
}