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BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

23 Jan 2018 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

07 Sep 2017 at 01:00

OJEU - F14 - Corrigendum
Tender

04 Sep 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves the University of Edinburgh seeking service providers for the Building Energy Management System (BEMS) Trend Planned and Reactive Maintenance Service. This tender is now complete and was initiated on 22nd January 2018, with a total estimated value of £440,000 over a four-year contract period, divided into two geographical lots. The contract falls under the 'services' category, specifically in the education sector, and the procurement method used was an open procedure. The services will be delivered across various locations in Edinburgh, including the Central Area, Kings Buildings, Accommodation Services, Western General, and Easter Bush Estate.

This tender presents significant opportunities for businesses specialising in maintenance services, particularly those certified in TREND systems, which are vital for the comprehensive support of energy management technology. Small to medium enterprises (SMEs) and companies with experience in planned and reactive maintenance, along with strong operational planning and communication skills, would be well suited to compete. The competitive nature of this tender could encourage qualified suppliers to showcase their expertise and innovative solutions while fostering growth in the maintenance sector.

How relevant is this notice?

Notice Information

Notice Title

BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service

Notice Description

This is an Award notice for the Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System.

Lot Information

Central Area, Kings Buildings and Accommodation Services

This is an Award notice to confirm appointment of a Services Provider to undertake a fully comprehensive planned and reactive maintenance service to our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. There is currently a programme to upgrade existing IQ2 controllers to IQ4 controllers. The delivery of the works will be carried out around core university business, and in occupied buildings. The contractor will be expected to plan works with the end user's operations in mind, and tailor a customer focused service with strong planning and communication skills throughout their organisation. The Contract will be awarded in two separate lots and contactors will be asked to indicate if they are tendering for one or both lots. The University will appoint a total of two different Contractors onto the Contract (Lots 1 - 2) with one different Contractor awarded to each Lot. The Tenderer with the highest MEAT (most economically advantageous tender) score in each Lot area will win that Lot. If Tenderers are bidding for more than one Lot area, and are the highest MEAT score in more than one lot then they will be awarded the Lot with the highest spend value (Lot 2), with the next highest MEAT scoring contractor being awarded Lot 1. Successful Contractors will not be allocated more than one Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This contract is for 2 years with an option to extend 1+1 year = 48 months in total

Western General and Easter Bush Estate

This is an Award notice to confirm appointment of a Services Provider to undertake a fully comprehensive planned and reactive maintenance service to our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. There is currently a programme to upgrade existing IQ2 controllers to IQ4 controllers. The delivery of the works will be carried out around core university business, and in occupied buildings. The contractor will be expected to plan works with the end user's operations in mind, and tailor a customer focused service with strong planning and communication skills throughout their organisation.

Renewal: This contract is for 2 years with an option to extend 1+1 year = 48 months in total

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000509615
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307669
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£440,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20188 years ago
Submission Deadline
12 Oct 2017Expired
Future Notice Date
Not specified
Award Date
22 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
In either two years or four years depending on the options utilised in this Contract

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294554
    BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service - Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System. This requirement is divided into two geographical Lots. Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Sections III and VI.3 of this notice. The estimated total value of 440000 listed in II.1.5 is for both lots for 4 years . Lot 1 is estimated at 50000GBP per annum + Lot 2 is estimated at 60000GBP per annum = 110000GBP per annum.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307669
    BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service - This is an Award notice for the Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System.

Open Contracting Data Standard (OCDS)

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