Notice Information
Notice Title
Integrated Pension Administration and Payroll Software System
Notice Description
In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.
Lot Information
Lot 1
The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses, Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated "LPF" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.
Renewal: The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000511803
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
66 - Financial and insurance services
-
- CPV Codes
66523100 - Pension fund administration services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,947,429 £1M-£10M
Notice Dates
- Publication Date
- 30 Nov 20187 years ago
- Submission Deadline
- 13 Oct 2017Expired
- Future Notice Date
- Not specified
- Award Date
- 28 Nov 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CITY OF EDINBURGH COUNCIL
- Additional Buyers
- Contact Name
- Billie Mitchell, Colin Black - Procurement Manager, Elaine Scott, Shane Newell
- Contact Email
- billie.mitchell@fife.gov.uk, contract.admin@shetland.gov.uk, cpssprocurement@aberdeencity.gov.uk, enquiry.procurement@fife.gov.uk, eprocurement@dundeecity.gov.uk, janis.hepburn@highland.gov.uk, linda.welsh@glasgow.gov.uk, pcu@falkirk.gov.uk, procurement@edinburgh.gov.uk, procurement@scotborders.gov.uk, shane.newell@edinburgh.gov.uk
- Contact Phone
- +44 1314693922, +44 1315292277, +44 1324506566, +44 1349886606, +44 1382434000, +44 1412875186, +44 1595744595, +44 1835824000, +44 3451550000
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH8 8BG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=6
15th September 2017 - Terms & Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=7
15th September 2017 - ESPD - Integrated Pension Administration and Payroll Software System. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=1
15th September 2017 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=2
15th September 2017 - Instructions to Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=3
15th September 2017 - Cover Note -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=4
15th September 2017 - Specification - Background & Introduction to Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=5
15th September 2017 - Statement of Requirements and Tenderer Submission Document -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295562
Integrated Pension Administration and Payroll Software System - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678
Integrated Pension Administration and Payroll Software System - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses, Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated \"LPF\" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.",
"status": "complete",
"hasOptions": false,
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"variantPolicy": "notAllowed"
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"contractPeriod": {
"durationInDays": 5040
},
"hasRenewal": true,
"renewal": {
"description": "The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years."
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "70"
},
{
"type": "price",
"description": "30"
}
]
}
}
],
"bidOpening": {
"date": "2017-10-13T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
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"submissionTerms": {
"languages": [
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"bidValidityPeriod": {
"endDate": "2018-04-13T00:00:00Z"
}
},
"classification": {
"id": "66523100",
"scheme": "CPV"
},
"reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2017/S 177-362588"
}
],
"description": "Tenderers may wish to note that when submitting their pricing proposals they will be required to identify and include specific details of LPF's 'in house' staff resources (by job role and man hours involved for each) which they anticipate LPF will require in order to conduct all necessary UAT of their proposed system solution. These UAT staff resourcing costs will be included as part of the bidder's overall pricing proposal when evaluating the Pricing Schedules submitted by bidders. Any prospective bidders who may have any concerns regarding the Council's proposed approach to this procurement exercise are advised to submit clear and comprehensive details of their concerns, in writing, to the Council via the Question and Answer facility on the PCS web portal within 30 days of the publication of this Tender Notice. (SC Ref:566158)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "CT0400",
"suppliers": [
{
"id": "org-393",
"name": "Aquila Heywood"
}
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"relatedLots": [
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"contracts": [
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"awardID": "CT0400",
"status": "active",
"value": {
"amount": 2947429.6,
"currency": "GBP"
},
"dateSigned": "2018-11-28T00:00:00Z"
}
],
"bids": {
"statistics": [
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"relatedLot": "1"
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{
"id": "669",
"measure": "foreignBidsFromEU",
"value": 0,
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