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Integrated Pension Administration and Payroll Software System

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

30 Nov 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

13 Sep 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The City of Edinburgh Council is conducting a public procurement process for the "Integrated Pension Administration and Payroll Software System," aimed at supporting the Local Government Pension Scheme in Scotland. This project falls within the services industry category and seeks to enhance pension administration through a comprehensive software solution. The tender was completed on 30 November 2018, with the contracts being signed shortly before that date. The procurement method applied is an open procedure, allowing various interested parties to submit their bids.

This contract presents significant opportunities for businesses, particularly those specialising in software development and pension administration solutions. Companies with experience in delivering integrated software systems that can manage complex calculations and compliance are encouraged to apply. The potential for future contracts with other Scottish Local Government Pension Schemes, should they opt for the service at the conclusion of their existing arrangements, further amplifies the business prospects for successful bidders.

How relevant is this notice?

Notice Information

Notice Title

Integrated Pension Administration and Payroll Software System

Notice Description

In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

Lot Information

Lot 1

The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses, Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated "LPF" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.

Renewal: The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000511803
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66523100 - Pension fund administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,947,429 £1M-£10M

Notice Dates

Publication Date
30 Nov 20187 years ago
Submission Deadline
13 Oct 2017Expired
Future Notice Date
Not specified
Award Date
28 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Additional Buyers

Dundee City Council

Falkirk Council

Fife Council

Scottish Borders Council

Shetland Islands Council

Strathclyde Pension Fund

The Highland Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Aquila Heywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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