Electrical Periodic Inpection and Testing 2017-2020

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000512836-2018-02-13T00:00:00Z",
    "date": "2018-02-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000512836",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-40",
            "name": "West of Scotland Housing Association Ltd",
            "identifier": {
                "legalName": "West of Scotland Housing Association Ltd"
            },
            "address": {
                "streetAddress": "40 Barrowfield Drive, Camlachie",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G40 3QH"
            },
            "contactPoint": {
                "email": "jennifer.cairns@westscot.co.uk",
                "telephone": "+44 1415505600",
                "faxNumber": "+44 1415505601",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Housing and Community Amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westscot.co.uk"
            }
        },
        {
            "id": "org-6",
            "name": "West of Scotland Housing Association Ltd",
            "identifier": {
                "legalName": "West of Scotland Housing Association Ltd"
            },
            "address": {
                "streetAddress": "40 Barrowfield Drive, Camlachie",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G40 3QH"
            },
            "contactPoint": {
                "name": "Robert Pollock",
                "email": "robert.pollock@westscot.co.uk",
                "telephone": "+44 1415505600",
                "faxNumber": "+44 1415505601",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.westscot.co.uk"
            }
        },
        {
            "id": "org-52",
            "name": "West of Scotland Housing Association Ltd",
            "identifier": {
                "legalName": "West of Scotland Housing Association Ltd"
            },
            "address": {
                "streetAddress": "40 Barrowfield Drive, Camlachie",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G40 3QH"
            },
            "contactPoint": {
                "name": "Robert Pollock",
                "email": "robert.pollock@westscot.co.uk",
                "telephone": "+44 1415505600",
                "faxNumber": "+44 1415505601",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westscot.co.uk"
            }
        }
    ],
    "buyer": {
        "name": "West of Scotland Housing Association Ltd",
        "id": "org-52"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000512836",
        "title": "Electrical Periodic Inpection and Testing 2017-2020",
        "description": "The Contract will involve the successful Service Provider undertaking Electrical Periodic Inspection and testing services, Portable Appliance Testing and possibly remedial works on the properties and locations described within the tender documentation for a period of up to 36 months from the Commencement Date (with an optional extension of a further 12+12 months).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45311100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45311000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45310000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM94"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM94"
                    },
                    {
                        "region": "UKM95"
                    },
                    {
                        "region": "UKM84"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-10-30T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-10-30T14:00:00Z"
        },
        "documents": [
            {
                "id": "OCT296912",
                "documentType": "contractNotice",
                "title": "Electrical Periodic Inpection and Testing 2017-2020",
                "description": "The Contract will involve the successful Service Provider undertaking Electrical Periodic Inspection and testing services, Portable Appliance Testing and possibly remedial works on the properties and locations described within the tender documentation for a period of up to 36 months from the Commencement Date (with an optional extension of a further 12+12 months).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT296912",
                "format": "text/html"
            },
            {
                "id": "OCT296912-1",
                "title": "Document A - Tender Brief and Quality Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=1",
                "datePublished": "2017-10-02T08:57:12Z",
                "dateModified": "2017-10-02T08:57:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296912-2",
                "title": "Document B - Property Address List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=2",
                "datePublished": "2017-10-02T08:57:12Z",
                "dateModified": "2017-10-02T08:57:12Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "OCT296912-3",
                "title": "Document C - Conditions of Contract and Pricing Matrices",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=3",
                "datePublished": "2017-10-02T08:57:12Z",
                "dateModified": "2017-10-13T09:28:44Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT296912-4",
                "title": "Document D - Standardised Statements ESPD Part IV Section D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=4",
                "datePublished": "2017-10-02T08:57:12Z",
                "dateModified": "2017-10-02T08:57:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296912-5",
                "title": "Document E - Code of Conduct",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=5",
                "datePublished": "2017-10-02T08:57:13Z",
                "dateModified": "2017-10-02T08:57:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296912-6",
                "title": "Document F - Key Performance Indicators",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=6",
                "datePublished": "2017-10-02T08:57:13Z",
                "dateModified": "2017-10-02T08:57:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT296912-7",
                "title": "Document G - BS_7671_2008_AMD3-2015_Model_Forms",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=7",
                "datePublished": "2017-10-02T08:57:13Z",
                "dateModified": "2017-10-02T08:57:13Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT296912-8",
                "title": "Document C - Conditions of Contract and Pricing Matrices-Revision_A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296912&idx=8",
                "datePublished": "2017-10-13T09:28:44Z",
                "dateModified": "2017-10-13T09:28:44Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB310128",
                "documentType": "awardNotice",
                "title": "Electrical Periodic Inpection and Testing 2017-2020",
                "description": "The Contract will involve the successful Service Provider undertaking Electrical Periodic Inspection and testing services, Portable Appliance Testing and possibly remedial works on the properties and locations described within the tender documentation for a period of up to 36 months from the Commencement Date (with an optional extension of a further 12+12 months).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310128",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "West of Scotland Housing Association are seeking to establish a Contract for the provision of Electrical Periodic Inspection and Testing services, Portable Appliance Testing and the possibility of remedial works with a suitably experienced and qualified Contractor. The Contract is intended to commence not later than Monday 27th November 2017 and will operate for a maximum of three years (with the option for an extension of one+one further years), subject to satisfactory performance of the successful Bidder which will be measured through the Key Performance Indicators. The Contract will primarily be delivered across Glasgow, Ayrshire and Lanarkshire. The anticipated Contract Value is approximately 120,000 GBP per annum (excluding VAT) based on 686 EICR's, PAT at various offices / sheltered properties and a nominal sum for potential remedial works which is not guaranteed.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2017-11-27T00:00:00Z",
                    "endDate": "2020-11-27T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of an extension for a further 1+1 years"
                }
            }
        ],
        "bidOpening": {
            "date": "2017-10-30T14:00:00Z",
            "address": {
                "streetAddress": "West of Scotland Housing Association Camlachie House 40 Barrowfield Drive Glasgow, G40 3QH"
            },
            "description": "All Tenders will be opened in line with West of Scotland Housing Association's approved Financial Regulations and recorded within the Association's Tender Book."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during, the successful Bidder will be required to produce a Remedial Plan for the approval of West of Scotland Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "West of Scotland Housing Association will only engage with an electrical contractor that is a member of an accredited registration scheme operated by a recognised body (e.g. NICEIC or SELECT) thus, giving some degree of confidence that the firm and/or person is competent."
                },
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing Section 4B of Tender Document A ESPD (Scotland). Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 200,000 GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 200,000 GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Please refer to these statements when completing Section 4C of Tender Document A ESPD (Scotland). 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described within part II.2.4 of the OJEU Contract Notice or relevant section of the Site Notice. 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what portion of the contract.",
                    "minimum": "ESPD, Part C Technical and Professional Ability - Bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single pages, excluding any certification that a bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document A for further information)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 60
            }
        },
        "classification": {
            "id": "45311100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "West of Scotland Housing Association intend to procure the service at the end of the contract. Contract end date will be 27th November 2020 unless the option to extend has been exercised subject to satisfactory performance as listed on Document F 'Key Performance Indicators'. Thereafter the contract end date would be the 27th November 2022."
        },
        "amendments": [
            {
                "id": "amd-6",
                "description": "Update on Electrical Inspection Tender Dear bidder, The evaluation of submitted tenders has been concluded. West of Scotland Housing Association require approval from our Board before announcing the Most Economical Advantageous Tenderer. We received 18 tenders, more than originally anticipated hence the delay in the evaluation. Our next Board meeting is in January and it is envisaged notification will be given mid January via letter to the email address provided. Thanks for your continued patience. Regards Robert Pollock"
            }
        ]
    },
    "language": "EN",
    "description": "Questions 4C.1.2 - 4C.9 of the ESPD and Questions 1, 2, 3, 6 and 7 of the Quality Questionnaire responses will be evaluated and scored in accordance with the following criteria; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Bidder which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. If a response to an individual question is assessed as 'Poor' this may lead to rejection of a tender. West of Scotland Housing Association may disqualify any Bidder who: -Fails to achieve a minimum score of 36 marks (out of a potential 60 marks) against their responses to Section 5 - Quality Questionnaire; -Provides false or inaccurate information. West of Scotland Housing Association reserves the right to terminate the successful Bidders' Contract and all costs incurred by West of Scotland Housing Association as a result of the termination shall be recovered from the Bidder; -Submits their completed Tender response after the Tender Closing date and time. (SC Ref:530554)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000512836"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000512836"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000512836"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "WOSHA EICR",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "WOSHA EICR",
            "awardID": "WOSHA EICR",
            "status": "active",
            "dateSigned": "2018-02-13T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 188-385314"
        }
    ]
}