Notice Information
Notice Title
Graduation Gown and Academic Outfit Hire Services - University of Edinburgh
Notice Description
Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.
Lot Information
Lot 1
This requirement is for the opportunity to provide academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits. The most significant occasions in terms of numbers are the twice-yearly collection of graduation ceremonies. However, the University also requires some additional outfit provision throughout the year for staff and distinguished guests who attend other events where formal dress is required. The University is looking to form a Concession Contract with the successful supplier. The supplier will be able to generate revenue from gown hire services to the students. In return, the supplier will provide all required academic outfits for members of staff and distinguished guests, free of charge, and design services, free of charge, if and when necessary. The University does not require a cash concession to be paid to the University to ensure that the Graduands receive the best value for money when hiring their academic outfit. The University is looking for a professional service provider that will enhance official events. It is essential that your representatives respect the significance and gravitas of these events for the University, staff members, students and their families.. This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily.
Renewal: There is the option for 2 x 2 year extensions and a final 1 x 1 year extension taking the total possible contract length to 10 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000520591
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG328114
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Aug 20187 years ago
- Submission Deadline
- 19 Feb 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 2 May 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF EDINBURGH
- Contact Name
- Not specified
- Contact Email
- andrew.helmn@ed.ac.uk, nadia.smith@ed.ac.uk
- Contact Phone
- +44 1316502508, +44 1316509123
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1HT
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305757
Graduation Gown and Academic Outfit Hire Services - University of Edinburgh - Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG328114
Graduation Gown and Academic Outfit Hire Services - University of Edinburgh - Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000520591-2018-08-15T00:00:00Z",
"date": "2018-08-15T00:00:00Z",
"ocid": "ocds-r6ebe6-0000520591",
"initiationType": "tender",
"parties": [
{
"id": "org-3",
"name": "University Of Edinburgh",
"identifier": {
"legalName": "University Of Edinburgh"
},
"address": {
"streetAddress": "Charles Stewart House, 9-16 Chambers Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH1 1HT"
},
"contactPoint": {
"email": "Nadia.Smith@ed.ac.uk",
"telephone": "+44 1316509123",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
}
},
{
"id": "org-5",
"name": "University Of Edinburgh",
"identifier": {
"legalName": "University Of Edinburgh"
},
"address": {
"streetAddress": "Charles Stewart House, 9-16 Chambers Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH1 1HT"
},
"contactPoint": {
"email": "andrew.helmn@ed.ac.uk",
"telephone": "+44 1316502508",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
}
},
{
"id": "org-271",
"name": "Ede & Ravenscroft Ltd",
"identifier": {
"legalName": "Ede & Ravenscroft Ltd"
},
"address": {
"streetAddress": "1 Baltic Quay, Central Docks Road",
"locality": "Grangemouth",
"region": "UKM78",
"postalCode": "FK3 8TX"
},
"contactPoint": {
"telephone": "+44 1324489466",
"faxNumber": "+44 1324489056"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
}
],
"buyer": {
"name": "University Of Edinburgh",
"id": "org-5"
},
"tender": {
"id": "EC0732",
"title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
"description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79952000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "City of Edinburgh, Scotland"
},
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2018-02-19T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-02-19T12:00:00Z"
},
"documents": [
{
"id": "JAN305757",
"documentType": "contractNotice",
"title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
"description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305757",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "AUG328114",
"documentType": "awardNotice",
"title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
"description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG328114",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "This requirement is for the opportunity to provide academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits. The most significant occasions in terms of numbers are the twice-yearly collection of graduation ceremonies. However, the University also requires some additional outfit provision throughout the year for staff and distinguished guests who attend other events where formal dress is required. The University is looking to form a Concession Contract with the successful supplier. The supplier will be able to generate revenue from gown hire services to the students. In return, the supplier will provide all required academic outfits for members of staff and distinguished guests, free of charge, and design services, free of charge, if and when necessary. The University does not require a cash concession to be paid to the University to ensure that the Graduands receive the best value for money when hiring their academic outfit. The University is looking for a professional service provider that will enhance official events. It is essential that your representatives respect the significance and gravitas of these events for the University, staff members, students and their families.. This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily.",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "There is the option for 2 x 2 year extensions and a final 1 x 1 year extension taking the total possible contract length to 10 years."
}
}
],
"bidOpening": {
"date": "2018-02-19T12:00:00Z",
"address": {
"streetAddress": "Edinburgh"
}
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "79952000",
"scheme": "CPV"
},
"hasRecurrence": false
},
"language": "EN",
"description": "Award against framework: This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily. (SC Ref:541463)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000520591"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000520591"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "EC0732",
"suppliers": [
{
"id": "org-271",
"name": "Ede & Ravenscroft Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "EC0732",
"awardID": "EC0732",
"status": "active",
"dateSigned": "2018-05-02T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "339",
"measure": "lowestValidBidValue",
"value": 20
},
{
"id": "340",
"measure": "highestValidBidValue",
"value": 28
},
{
"id": "341",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "342",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "343",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "344",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "345",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "346",
"measure": "lowestValidBidValue",
"value": 20,
"relatedLot": "1"
},
{
"id": "347",
"measure": "highestValidBidValue",
"value": 28,
"relatedLot": "1"
}
]
}
}