Award

Graduation Gown and Academic Outfit Hire Services - University of Edinburgh

UNIVERSITY OF EDINBURGH

This public procurement record has 2 releases in its history.

Summary of the contracting process

The University of Edinburgh is looking for suppliers for the "Graduation Gown and Academic Outfit Hire Services." This procurement falls under the services category within the education industry and is located in Edinburgh, Scotland. The tender is currently in the active stage, with bids accepted until 19 February 2018. This open procedure aims to form a concession contract, allowing the successful supplier to earn revenue through gown hire services while providing free academic outfits for staff and guests during key university events.

This procurement presents significant opportunities for businesses specialising in academic outfit rentals and related services. Companies with experience in providing formal dress hire, particularly those who excel in customer service and event support, will find this tender aligns well with their capabilities. The contract has potential for longevity, with options for multiple extensions, making it an attractive chance for small and medium-sized enterprises aiming to grow through collaboration with a prestigious institution like the University of Edinburgh.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Graduation Gown and Academic Outfit Hire Services - University of Edinburgh

Notice Description

Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.

Lot Information

Lot 1

This requirement is for the opportunity to provide academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits. The most significant occasions in terms of numbers are the twice-yearly collection of graduation ceremonies. However, the University also requires some additional outfit provision throughout the year for staff and distinguished guests who attend other events where formal dress is required. The University is looking to form a Concession Contract with the successful supplier. The supplier will be able to generate revenue from gown hire services to the students. In return, the supplier will provide all required academic outfits for members of staff and distinguished guests, free of charge, and design services, free of charge, if and when necessary. The University does not require a cash concession to be paid to the University to ensure that the Graduands receive the best value for money when hiring their academic outfit. The University is looking for a professional service provider that will enhance official events. It is essential that your representatives respect the significance and gravitas of these events for the University, staff members, students and their families.. This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily.

Renewal: There is the option for 2 x 2 year extensions and a final 1 x 1 year extension taking the total possible contract length to 10 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000520591
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG328114
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20187 years ago
Submission Deadline
19 Feb 2018Expired
Future Notice Date
Not specified
Award Date
2 May 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Not specified
Contact Email
andrew.helmn@ed.ac.uk, nadia.smith@ed.ac.uk
Contact Phone
+44 1316502508, +44 1316509123

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

EDE & RAVENSCROFT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000520591-2018-08-15T00:00:00Z",
    "date": "2018-08-15T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000520591",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "email": "Nadia.Smith@ed.ac.uk",
                "telephone": "+44 1316509123",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-5",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "email": "andrew.helmn@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk/schools-departments/procurement/supplying"
            }
        },
        {
            "id": "org-271",
            "name": "Ede & Ravenscroft Ltd",
            "identifier": {
                "legalName": "Ede & Ravenscroft Ltd"
            },
            "address": {
                "streetAddress": "1 Baltic Quay, Central Docks Road",
                "locality": "Grangemouth",
                "region": "UKM78",
                "postalCode": "FK3 8TX"
            },
            "contactPoint": {
                "telephone": "+44 1324489466",
                "faxNumber": "+44 1324489056"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-5"
    },
    "tender": {
        "id": "EC0732",
        "title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
        "description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "City of Edinburgh, Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-02-19T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-02-19T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN305757",
                "documentType": "contractNotice",
                "title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
                "description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305757",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG328114",
                "documentType": "awardNotice",
                "title": "Graduation Gown and Academic Outfit Hire Services - University of Edinburgh",
                "description": "Provision of academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG328114",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This requirement is for the opportunity to provide academic dress hire services to the University of Edinburgh, both for Students and Staff members who require formal academic outfits. The most significant occasions in terms of numbers are the twice-yearly collection of graduation ceremonies. However, the University also requires some additional outfit provision throughout the year for staff and distinguished guests who attend other events where formal dress is required. The University is looking to form a Concession Contract with the successful supplier. The supplier will be able to generate revenue from gown hire services to the students. In return, the supplier will provide all required academic outfits for members of staff and distinguished guests, free of charge, and design services, free of charge, if and when necessary. The University does not require a cash concession to be paid to the University to ensure that the Graduands receive the best value for money when hiring their academic outfit. The University is looking for a professional service provider that will enhance official events. It is essential that your representatives respect the significance and gravitas of these events for the University, staff members, students and their families.. This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is the option for 2 x 2 year extensions and a final 1 x 1 year extension taking the total possible contract length to 10 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2018-02-19T12:00:00Z",
            "address": {
                "streetAddress": "Edinburgh"
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Award against framework: This is a non-regulated procurement process and as such the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 do not apply. This notice has been published voluntarily. (SC Ref:541463)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000520591"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000520591"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "EC0732",
            "suppliers": [
                {
                    "id": "org-271",
                    "name": "Ede & Ravenscroft Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EC0732",
            "awardID": "EC0732",
            "status": "active",
            "dateSigned": "2018-05-02T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "339",
                "measure": "lowestValidBidValue",
                "value": 20
            },
            {
                "id": "340",
                "measure": "highestValidBidValue",
                "value": 28
            },
            {
                "id": "341",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "342",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "343",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "344",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "345",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "346",
                "measure": "lowestValidBidValue",
                "value": 20,
                "relatedLot": "1"
            },
            {
                "id": "347",
                "measure": "highestValidBidValue",
                "value": 28,
                "relatedLot": "1"
            }
        ]
    }
}