Award

Graduation Academic Dress and Photography Services

UNIVERSITY OF ABERTAY

This public procurement record has 2 releases in its history.

Summary of the contracting process

The University of Abertay, located in Dundee, UK, is currently at the award stage for its procurement process titled 'Graduation Academic Dress and Photography Services'. This initiative falls within the education industry category and involves a maximum contract term of three years, starting from 19 March 2018, with an initial period of 12 months and the option for two 12-month extensions. Suppliers were invited to submit tenders for two distinct lots: Academic Gowns and Graduation Photography Services, with the contract value for academic dress set at £16,440 and for photography services at £12,000.

This tender presents significant opportunities for businesses specialising in academic attire and photography services, particularly those with experience in providing high-quality professional services for educational institutions. Companies able to demonstrate relevant experience over the past three years will be well positioned to compete. The possibility of additional gown and photography services beyond the regular graduation events further expands the scope for suppliers eager to engage with the university's needs throughout the academic year.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Graduation Academic Dress and Photography Services

Notice Description

Abertay University invites suppliers to tender for the servicing of its Graduation Services including Lot 1 Academic Gowns and Lot 2 Graduation Photography Services for a maximum term of three years (subject to satisfactory annual review). The initial contract period is 12 months with 2 optional extensions of 12 months. Suppliers may submit for one or more lots. There will be twice-yearly graduation however there may be a requirement for additional dress and photography services for staff and guests through the year.

Lot Information

Graduation Photography Services

Abertay require a photography service for our Graduation Ceremony(ies). Suppliers should provide a high quality professional photography service to Abertay Graduates and Honorary Graduates. Bidders must provide examples for the past 3 years which demonstrate the relevant experience to deliver the services/supplies. Bidders provide samples and descriptions of the products and services to be supplied.

Options: Where additional photography services are required, outwith the twice-yearly graduations, Abertay University wish to call upon the successful suppliers to provide these services, within the terms of this contract.

Renewal: 2 x 12 month optional extensions apply

Graduation Academic Dress

Abertay University requires a supplier to provide superior services to our graduands in the hire of academic gowns and hoods in the appropriate University/specific colours. It is expected that the materials used in the production of the traditionally styled academic dress will be of the highest quality. Bidders must provide examples for the past 3 years which demonstrate the relevant experience to deliver the services/supplies. Bidders must provide samples and descriptions of the products they will supply.

Options: Where additional gown hire services are required, outwith the twice-yearly graduations, Abertay University wish to call upon the successful suppliers to provide these services, within the terms of this contract.

Renewal: 2 x 12 month optional extensions shall apply

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000523542
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314314
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

18400000 - Special clothing and accessories

79952000 - Event services

79961300 - Specialised photography services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£28,440 Under £100K

Notice Dates

Publication Date
22 Mar 20187 years ago
Submission Deadline
9 Feb 2018Expired
Future Notice Date
Not specified
Award Date
19 Mar 20187 years ago
Contract Period
5 Mar 2018 - 4 Mar 2019 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ABERTAY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 1HG
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
2
Supplier Names

IRISH LEGAL & ACADEMIC

MARSTON ROBING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000523542-2018-03-22T00:00:00Z",
    "date": "2018-03-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000523542",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-87",
            "name": "University of Abertay",
            "identifier": {
                "legalName": "University of Abertay"
            },
            "address": {
                "streetAddress": "Bell Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1HG"
            },
            "contactPoint": {
                "email": "procurement@abertay.ac.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.abertay.ac.uk"
            }
        },
        {
            "id": "org-112",
            "name": "University of Abertay",
            "identifier": {
                "legalName": "University of Abertay"
            },
            "address": {
                "streetAddress": "Bell Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1HG"
            },
            "contactPoint": {
                "email": "procurement@abertay.ac.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.abertay.ac.uk"
            }
        },
        {
            "id": "org-113",
            "name": "Irish Legal & Academic",
            "identifier": {
                "legalName": "Irish Legal & Academic"
            },
            "address": {
                "streetAddress": "Unit 44 Fashion City, Ballymount",
                "locality": "Dublin 24",
                "region": "IE",
                "postalCode": "D24"
            },
            "contactPoint": {
                "telephone": "+44 035314295733",
                "faxNumber": "+44 035314295744"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-114",
            "name": "Marston Robing Limited",
            "identifier": {
                "legalName": "Marston Robing Limited"
            },
            "address": {
                "streetAddress": "21 Glenmore Business Park",
                "locality": "Andover",
                "region": "UKJ37",
                "postalCode": "SP10 3GZ"
            },
            "contactPoint": {
                "telephone": "+44 1264339706"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "University of Abertay",
        "id": "org-112"
    },
    "tender": {
        "id": "AU/ECR/2017/24/GRADSERVICES",
        "title": "Graduation Academic Dress and Photography Services",
        "description": "Abertay University invites suppliers to tender for the servicing of its Graduation Services including Lot 1 Academic Gowns and Lot 2 Graduation Photography Services for a maximum term of three years (subject to satisfactory annual review). The initial contract period is 12 months with 2 optional extensions of 12 months. Suppliers may submit for one or more lots. There will be twice-yearly graduation however there may be a requirement for additional dress and photography services for staff and guests through the year.",
        "status": "complete",
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "79961300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "18400000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-02-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-02-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN305937",
                "documentType": "contractNotice",
                "title": "Graduation Academic Dress and Photography Services",
                "description": "Abertay University invites suppliers to tender for the servicing of its Graduation Services including Lot 1 Academic Gowns and Lot 2 Graduation Photography Services for a maximum term of three years (subject to satisfactory annual review). The initial contract period is 12 months with 2 optional extensions of 12 months. Suppliers may submit for one or more lots. There will be twice-yearly graduation however there may be a requirement for additional dress and photography services for staff and guests through the year.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305937",
                "format": "text/html"
            },
            {
                "id": "JAN305937-1",
                "title": "Instruction for Suppliers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=1",
                "datePublished": "2018-01-09T16:58:21Z",
                "dateModified": "2018-01-09T16:58:21Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN305937-2",
                "title": "Specification of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=2",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN305937-3",
                "title": "Tender Offer",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=3",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-4",
                "title": "Appendix A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=4",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN305937-5",
                "title": "Certificate of Non-Collusion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=5",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-6",
                "title": "Quality Statement Lot 1 Academic Dress",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=6",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-7",
                "title": "Quality Statement Lot 2 Photography Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=7",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-8",
                "title": "Pricing Schedule Lot 1- Academic Dress",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=8",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-9",
                "title": "Pricing Schedule Lot 2 - Photography",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=9",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-10",
                "title": "Checklist of returned Documents",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=10",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN305937-11",
                "title": "ESPD V1.9",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN305937&idx=11",
                "datePublished": "2018-01-09T16:58:22Z",
                "dateModified": "2018-01-09T16:58:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR314314",
                "documentType": "awardNotice",
                "title": "Graduation Academic Dress and Photography Services",
                "description": "Abertay University invites suppliers to tender for the servicing of its Graduation Services including Lot 1 Academic Gowns and Lot 2 Graduation Photography Services for a maximum term of three years (subject to satisfactory annual review). The initial contract period is 12 months with 2 optional extensions of 12 months. Suppliers may submit for one or more lots. There will be twice-yearly graduation however there may be a requirement for additional dress and photography services for staff and guests through the year.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314314",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "2",
                "title": "Graduation Photography Services",
                "description": "Abertay require a photography service for our Graduation Ceremony(ies). Suppliers should provide a high quality professional photography service to Abertay Graduates and Honorary Graduates. Bidders must provide examples for the past 3 years which demonstrate the relevant experience to deliver the services/supplies. Bidders provide samples and descriptions of the products and services to be supplied.",
                "status": "complete",
                "options": {
                    "description": "Where additional photography services are required, outwith the twice-yearly graduations, Abertay University wish to call upon the successful suppliers to provide these services, within the terms of this contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-03-05T00:00:00Z",
                    "endDate": "2019-03-04T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month optional extensions apply"
                }
            },
            {
                "id": "1",
                "title": "Graduation Academic Dress",
                "description": "Abertay University requires a supplier to provide superior services to our graduands in the hire of academic gowns and hoods in the appropriate University/specific colours. It is expected that the materials used in the production of the traditionally styled academic dress will be of the highest quality. Bidders must provide examples for the past 3 years which demonstrate the relevant experience to deliver the services/supplies. Bidders must provide samples and descriptions of the products they will supply.",
                "status": "complete",
                "options": {
                    "description": "Where additional gown hire services are required, outwith the twice-yearly graduations, Abertay University wish to call upon the successful suppliers to provide these services, within the terms of this contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-03-05T00:00:00Z",
                    "endDate": "2019-03-04T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month optional extensions shall apply"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2
        },
        "bidOpening": {
            "date": "2018-02-09T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Bidders should provide audited accounts for the previous 2 full years to satisfy the Purchaser that it has the resources to provide the services offered for the duration of the contract. It is a requirement of this contract that the bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below.",
                    "minimum": "employers' liability insurance to the extent of at least GBP5m per claim and unlimited in total; public / product liability insurance to the extent of at least GBP5m per claim and unlimited in total; professional indemnity insurance to the extent of at least GBP2m per claim and unlimited in total."
                },
                {
                    "type": "technical",
                    "description": "Bidders must provide examples for the past 3 years which demonstrate the relevant experience to deliver the services/supplies. Bidders must provide samples and descriptions of the products and services to be supplied."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Award against framework: (SC Ref:536475)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000523542"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000523542"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "AU/ECR/2017/24/GRADSERVICES-1",
            "title": "Graduation Academic Dress",
            "suppliers": [
                {
                    "id": "org-113",
                    "name": "Irish Legal & Academic"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "AU/ECR/2017/24/GRADSERVICES-2",
            "title": "Graduation Photography Services",
            "suppliers": [
                {
                    "id": "org-114",
                    "name": "Marston Robing Limited"
                }
            ],
            "relatedLots": [
                "2"
            ]
        }
    ],
    "contracts": [
        {
            "id": "AU/ECR/2017/24/GRADSERVICES-1",
            "awardID": "AU/ECR/2017/24/GRADSERVICES-1",
            "title": "Graduation Academic Dress",
            "status": "active",
            "value": {
                "amount": 16440,
                "currency": "GBP"
            },
            "dateSigned": "2018-03-19T00:00:00Z"
        },
        {
            "id": "AU/ECR/2017/24/GRADSERVICES-2",
            "awardID": "AU/ECR/2017/24/GRADSERVICES-2",
            "title": "Graduation Photography Services",
            "status": "active",
            "value": {
                "amount": 12000,
                "currency": "GBP"
            },
            "dateSigned": "2018-03-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "205",
                "measure": "lowestValidBidValue",
                "value": 10
            },
            {
                "id": "206",
                "measure": "highestValidBidValue",
                "value": 24
            },
            {
                "id": "207",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "208",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "209",
                "measure": "bids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "210",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "2"
            }
        ]
    }
}