Award

WLC Professional Technical Services Framework

WEST LOTHIAN COUNCIL

This public procurement record has 4 releases in its history.

Award

11 Dec 2018 at 00:00

Tender

15 May 2018 at 00:00

TenderUpdate

09 May 2018 at 00:00

Planning

28 Feb 2018 at 00:00

Summary of the contracting process

The West Lothian Council is currently in the award stage of the "WLC Professional Technical Services Framework" procurement process, which began on 11th December 2018. This project encompasses the provision of professional technical services, including architectural and engineering consultancies, situated in West Lothian, Scotland. The framework, designed to operate for a period of three years, allows for a possible 12-month extension, making the maximum duration four years. The procurement method used is an open procedure, aimed at ensuring a competitive tendering environment.

This initiative presents substantial opportunities for businesses, particularly those in the fields of architecture, engineering, and consultancy services. Small to medium enterprises (SMEs) and larger firms that possess the requisite qualifications and expertise would be particularly well-positioned to compete, as the framework is structured into 13 distinct lots, allowing bidders to submit for multiple service areas. The expected value of this framework is £4 million, appealing to various businesses looking to expand their portfolio in public sector contracts.

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Notice Title

WLC Professional Technical Services Framework

Notice Description

This Framework is for the provision of Professional Technical Services to West Lothian Council from November 2018. The Framework is broken into 13 lots including architectural consultancy, various engineering consultancies and specialist services. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 3 years with the option to extend up to 12 months up to a maximum of 4 years.

Lot Information

Conservation Architect

Award for accredited conservation architect to assist when dealing with historic buildings.

Renewal: Allowance for extension of up to 12 months

Architect (0 GBP-250K GBP construction budget)

Award for architectural resources to supplement inhouse resources

Renewal: Allowance for up to 12 months extension.

Architect (250K GBP- 2m GBP construction budget)

Award for architectural resources to supplement inhouse resources

Renewal: Allowance for renewal of up to 12 months

Architect (2m GBP - OJEU construction budget)

Award for architectural resources to supplement inhouse resources

Renewal: Allowance for extension of up to 12 months

Topographical Surveys

Award for company to carry out Topographical surveys of sites for use by design teams

Renewal: Allowance for extension of up to 12 months

Building Surveyor

Award for Building Surveyors to supplement inhouse resources

Renewal: Allowance for extension of up to 12 months

Dilapidations Surveyor

Award of Consultant to provide comprehensive and timely advice for West Lothian Council, as Landlord or Tenant, on the most appropriate course of action to be taken on a dilapidation liability. The Consultant shall undertake and manage negotiations and any subsequent works

Renewal: Allowance for extension of up to 12 months

CDM Advisor

Award to provide CDM advice or Principal Designer role to inhouse teams.

Renewal: Allowance for extension of up to 12 months

M&E Engineer

Award of Mechanical and Electrical engineering consultancy required to aid inhouse and external design teams.

Renewal: Allowance for extension of up to 12 months

Civil/Structural Engineer

Award of Civil/Structural engineering services to advise inhouse and external design teams on Construction projects

Renewal: Allowance for extension of up to 12 months

Quantity Surveyor

Award for Quantity Surveying services to supplement inhouse resources.

Renewal: Allowance for extension of up to 12 months

Fire Engineer

Award of Fire engineering consultancy to advise inhouse and external design teams.

Renewal: Allowance for extension of up to 12 months

Clerk of Works

Award of Clerk of Works services to assist design teams in monitoring on site performance of contractors.

Renewal: Allowance for extension of up to 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000531159
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339804
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

71000000 - Architectural, construction, engineering and inspection services

71200000 - Architectural and related services

71242000 - Project and design preparation, estimation of costs

71244000 - Calculation of costs, monitoring of costs

71250000 - Architectural, engineering and surveying services

71251000 - Architectural and building-surveying services

71310000 - Consultative engineering and construction services

71311000 - Civil engineering consultancy services

71312000 - Structural engineering consultancy services

71315300 - Building surveying services

71315400 - Building-inspection services

71317210 - Health and safety consultancy services

71351810 - Topographical services

79110000 - Legal advisory and representation services

92522000 - Preservation services of historical sites and buildings

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20187 years ago
Submission Deadline
15 Jun 2018Expired
Future Notice Date
9 Apr 2018Expired
Award Date
23 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
2021 or 2022 depending on whether 12 month extension is utilised

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
38
Supplier Names

ADP ARCHITECTURE

AECOM

AHR ARCHITECTS

AIRD GEOMATICS

ANDERSON BAYNE ARCHITECTS

ANDERSON BELL CHRISTIE

BOSWELL MITCHELL & JOHNSTON

BROWN + WALLACE

BROWNRIGGS

CAPITA

CLERK OF WORKS INSPECTION SERVICES

COLLECTIVE ARCHITECTURE

CURRIE & BROWN

CURTINS CONSULTING

DAVID NARRO ASSOCIATES

ECD ARCHITECTS

EDP CONSULTING ENGINEERS

EKJN ARCHITECTS

FLN CONSULTING ENGINEERS

G3 CONSULTING ENGINEERS

GLEEDS

GOODSONS ASSOCIATES

HARLEY HADDOW

HAWTHORNE BOYLE

HICKTON CONSULTANTS

HURLEY PALMER FLATT

HYPOSTYLE

IIC TECHNOLOGIES

MAST ARCHITECTS (MASTARCH

PICK EVERARD

RPS ENVIRONMENTAL MANAGEMENT

SCOTT BROWNRIGG

SLORACH WOOD ARCHITECTS

SMITH SCOTT MULLAN ASSOCIATES

SUMMERS-INMAN

THOMSON GRAY

TUV SUD WALLACE WHITTLE

WYLIE SHANKS ARCHITECTS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR311921
    WLC Professional Technical Services Framework - This Framework is for the provision of Professional Technical Services to West Lothian Council from October 2018 when the current framework expires. The Framework is to be broken into approximately 11 lots including architectural consultancy, various engineering consultancies and specialist services. Potential consultants may bid for one, more than one or all lots. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 3 years with the option to extend up to 12 months up to a maximum of 4 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY319367
    WLC Professional Technical Services Framework - This Framework is for the provision of Professional Technical Services to West Lothian Council from October 2018 when the current framework expires. The Framework is to be broken into 13 lots including architectural consultancy, various engineering consultancies and specialist services. Potential consultants may bid for one, more than one or all lots. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 3 years with the option to extend up to 12 months up to a maximum of 4 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339804
    WLC Professional Technical Services Framework - This Framework is for the provision of Professional Technical Services to West Lothian Council from November 2018. The Framework is broken into 13 lots including architectural consultancy, various engineering consultancies and specialist services. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 3 years with the option to extend up to 12 months up to a maximum of 4 years.

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                "description": "Award for company to carry out Topographical surveys of sites for use by design teams",
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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            },
            {
                "id": "8",
                "title": "Dilapidations Surveyor",
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                "status": "complete",
                "hasOptions": false,
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            },
            {
                "id": "9",
                "title": "CDM Advisor",
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                "hasOptions": false,
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                    "variantPolicy": "notAllowed"
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                    ]
                }
            },
            {
                "id": "10",
                "title": "M&E Engineer",
                "description": "Award of Mechanical and Electrical engineering consultancy required to aid inhouse and external design teams.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
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            {
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        "amendments": [
            {
                "id": "amd-17",
                "description": "Further Delay Apologies once again. We hope to have the tender issued by the beginning of next week at the latest (14/15 May). We will issue another message on this notice once the full tender is published. Best regards Catriona Peden"
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        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
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        "contractTerms": {
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            "performanceTerms": "Refer to Scope of Services documents in tender For architects and other consultants who will require to be Principal Designer - if you subcontract this CDM part of your responsibility ensure you note your subcontractor in the appropriate section of the Qualification ITT"
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                    "description": "Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Re ESPD question 4B.5 West Lothian Council require tenderers to have the following minimum insurances Employers Liability Insurance 10,000,000GBP Public Liability Insurance 5,000,000 GBP Professional Indemnity Insurance 2,000,000 GBP Valid Motor Vehicle Insurance or checks of employees cover."
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                {
                    "type": "technical",
                    "description": "Re: ESPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected. RE: ESPD Q4C.1.2 Please provide 2 examples per lot, that demonstrate to the Authority experience that is relevant to this procurement exercise. Your examples must be from within the last 5 years. If you apply for 2 lots you will upload 4 examples Your completed written response should be no more than one page of A4 per example; smallest font size should be 10. An additional sheet with images will be allowed per example. Please provide your first relevant example that demonstrate your organisations, consortium members and / or named sub-contractors experience in delivering services to the requirements of this procurement exercise. Please upload your response with the filename \"Examples Lot X _ your company name\"",
                    "minimum": "The following memberships will require to be held by a member of the team proposed for the framework Lot 1 - ARB and RIAS conservation accreditation or equal Lot 2 - ARB or CIAT or equal Lots 3 & 4 - ARB or equal Lot 5 - The Survey Association or equal Lot 6 - RICS or equal Lot 7 - RICS or equal Lot 8 - RICS or equal Lot 9 - APS or equal Lot 10 - IMechE and IEE/IET or equal Lot 11 - ICE or equal Lot 12 - ICWCI or equal Lot 13 - IFE or equal"
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        "techniques": {
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        "hasRecurrence": true,
        "recurrence": {
            "description": "2021 or 2022 depending on whether 12 month extension is utilised"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    },
    "language": "EN",
    "description": "CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:565550)",
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            "scheme": "EU-OJ",
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            "dateSigned": "2018-11-23T00:00:00Z"
        },
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            "id": "CC8036-10",
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