Notice Information
Notice Title
Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract
Notice Description
Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats.
Lot Information
Lot 1
It is Ayrshire Housing's intention to enter into a contract with one contractor to deliver their annual inspections, reactive maintenance and planned maintenance to Gas systems for a two year period. The work comprises primarily the provision of annual servicing and breakdown maintenance to gas central heating within properties owned and managed by Ayrshire Housing including all labour, parts, etc. to ensure gas fires and gas fired central heating systems together with all associated pipework and ancillary electrical equipment function safely and efficiently during the Contract. The work is to include for the repairing or replacing of any item, including equipment found to be faulty when undertaking annual servicing or maintenance. This includes repairing or replacing defective or obsolete components but excludes replacement boilers or gas fires. The properties have a variety of boiler types and heating appliances by several manufacturers. The secondary element of the contract is planned maintenance works. As the full requirement of these works has not yet been formalised the Tender document contains only provisional items for this element of the works. Ayrshire Housing reserve the right to tender this element of the works if they do not consider the prices received from the successful contractor to be sufficiently competitive to offer best value to the Association.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Renewal: Extension of contract for any variable period up to a maximum of three years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000539254
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342828
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50413100 - Repair and maintenance services of gas-detection equipment
50531200 - Gas appliance maintenance services
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £500,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Jan 20197 years ago
- Submission Deadline
- 24 May 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 24 Aug 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- between 2 and 5 years from this procurement, dependent on extension options being taken up.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- AYRSHIRE HOUSING
- Contact Name
- Not specified
- Contact Email
- j.purvis@ayrshirehousing.org.uk, s.hutchison@ayrshirehousing.org.uk
- Contact Phone
- +44 01292880120, +44 1292880120
Buyer Location
- Locality
- AYR
- Postcode
- KA8 8BX
- Post Town
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM94 South Ayrshire
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- South Ayrshire
- Electoral Ward
- Ayr North
- Westminster Constituency
- Ayr, Carrick and Cumnock
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=12
22nd May 2018 - Contract pages to be completed by Tenderers - revised 14 May 2018 - Editable -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=14
22nd May 2018 - Contract pages to be completed by Tenderers - revised 22 May 2018 - Editable -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=11
22nd May 2018 - Updated Document Control Sheet - Revision 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=13
22nd May 2018 - Updated Document Control Sheet - Revision 3 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=10
14th May 2018 - Contract pages to be completed by Tenderers - revised 14 May 2018 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=9
14th May 2018 - Updated Document Control Sheet -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=2
14th May 2018 - Contract pages to be completed by Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=8
9th May 2018 - Page 1/7 Measured Section quantity added at item b -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=7
30th April 2018 - ITT document in its entirety -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=6
26th April 2018 - Procurement Strategy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=4
26th April 2018 - Defining the domestic id card work categories -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=5
26th April 2018 - legislative - normative & informative document list -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=3
26th April 2018 - Copy of Gas List -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=1
26th April 2018 - Conditions of Contract -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317651
Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract - Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342828
Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract - Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000539254-2019-01-23T00:00:00Z",
"date": "2019-01-23T00:00:00Z",
"ocid": "ocds-r6ebe6-0000539254",
"initiationType": "tender",
"parties": [
{
"id": "org-20",
"name": "Ayrshire Housing",
"identifier": {
"legalName": "Ayrshire Housing"
},
"address": {
"streetAddress": "119 Main Street",
"locality": "AYR",
"region": "UKM82",
"postalCode": "KA8 8BX"
},
"contactPoint": {
"email": "S.Hutchison@ayrshirehousing.org.uk",
"telephone": "+44 01292880120",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.ewing-somerville.com"
}
},
{
"id": "org-21",
"name": "Ewing Somerville Partnership (Scotland) Ltd",
"address": {
"streetAddress": "40 Speirs Wharf",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G4 9TH"
},
"contactPoint": {
"email": "gmccann@ewing-somerville.com",
"telephone": "+44 1413533531",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"processContactPoint"
]
},
{
"id": "org-125",
"name": "Ayrshire Housing",
"identifier": {
"legalName": "Ayrshire Housing"
},
"address": {
"streetAddress": "119 Main Street",
"locality": "AYR",
"region": "UKM94",
"postalCode": "KA8 8BX"
},
"contactPoint": {
"email": "j.purvis@ayrshirehousing.org.uk",
"telephone": "+44 1292880120",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.ayrshirehousing.org.uk"
}
},
{
"id": "org-129",
"name": "James Frew Ltd",
"identifier": {
"legalName": "James Frew Ltd"
},
"address": {
"streetAddress": "83 New Street",
"locality": "Stevenston",
"region": "UK",
"postalCode": "KA20 3HD"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"url": "http://"
}
}
],
"buyer": {
"name": "Ayrshire Housing",
"id": "org-125"
},
"tender": {
"id": "ESP3919",
"title": "Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract",
"description": "Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "50413100",
"scheme": "CPV"
},
{
"id": "50531200",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Various domestic properties, Ayrshire"
},
"deliveryAddresses": [
{
"region": "UKM82"
},
{
"region": "UKM82"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 250000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "works",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2018-05-24T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-05-24T12:00:00Z"
},
"documents": [
{
"id": "APR317651",
"documentType": "contractNotice",
"title": "Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract",
"description": "Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317651",
"format": "text/html"
},
{
"id": "APR317651-1",
"title": "Conditions of Contract",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=1",
"datePublished": "2018-04-26T14:31:02Z",
"dateModified": "2018-04-26T14:31:02Z",
"format": "application/msword"
},
{
"id": "APR317651-2",
"title": "Contract pages to be completed by Tenderers",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=2",
"datePublished": "2018-04-26T14:31:03Z",
"dateModified": "2018-05-14T11:52:53Z",
"format": "application/msword"
},
{
"id": "APR317651-3",
"title": "Copy of Gas List",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=3",
"datePublished": "2018-04-26T14:31:03Z",
"dateModified": "2018-04-26T14:31:03Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "APR317651-4",
"title": "Defining the domestic id card work categories",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=4",
"datePublished": "2018-04-26T14:31:04Z",
"dateModified": "2018-04-26T14:31:04Z",
"format": "application/pdf"
},
{
"id": "APR317651-5",
"title": "legislative - normative & informative document list",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=5",
"datePublished": "2018-04-26T14:31:04Z",
"dateModified": "2018-04-26T14:31:04Z",
"format": "application/pdf"
},
{
"id": "APR317651-6",
"title": "Procurement Strategy",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=6",
"datePublished": "2018-04-26T14:31:05Z",
"dateModified": "2018-04-26T14:31:05Z",
"format": "application/pdf"
},
{
"id": "APR317651-7",
"title": "ITT document in its entirety",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=7",
"datePublished": "2018-04-30T12:09:34Z",
"dateModified": "2018-04-30T12:09:34Z",
"format": "application/pdf"
},
{
"id": "APR317651-8",
"title": "Page 1/7 Measured Section quantity added at item b",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=8",
"datePublished": "2018-05-09T14:18:17Z",
"dateModified": "2018-05-09T14:18:17Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR317651-9",
"title": "Updated Document Control Sheet",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=9",
"datePublished": "2018-05-09T14:19:04Z",
"dateModified": "2018-05-14T11:54:02Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR317651-10",
"title": "Contract pages to be completed by Tenderers - revised 14 May 2018",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=10",
"datePublished": "2018-05-14T11:52:53Z",
"dateModified": "2018-05-14T14:16:18Z",
"format": "application/msword"
},
{
"id": "APR317651-11",
"title": "Updated Document Control Sheet - Revision 2",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=11",
"datePublished": "2018-05-14T11:54:02Z",
"dateModified": "2018-05-22T10:07:53Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR317651-12",
"title": "Contract pages to be completed by Tenderers - revised 14 May 2018 - Editable",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=12",
"datePublished": "2018-05-14T14:16:18Z",
"dateModified": "2018-05-22T10:09:13Z",
"format": "application/msword"
},
{
"id": "APR317651-13",
"title": "Updated Document Control Sheet - Revision 3",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=13",
"datePublished": "2018-05-22T10:07:53Z",
"dateModified": "2018-05-22T10:07:53Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR317651-14",
"title": "Contract pages to be completed by Tenderers - revised 22 May 2018 - Editable",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR317651&idx=14",
"datePublished": "2018-05-22T10:09:13Z",
"dateModified": "2018-05-22T10:09:13Z",
"format": "application/msword"
},
{
"id": "JAN342828",
"documentType": "awardNotice",
"title": "Ayrshire Housing: Gas Annual Inspection and Reactive Maintenance Contract",
"description": "Annual servicing, reactive maintenance and planned maintenance works to gas services installations (including LPG) within various refurbished and new-build houses and flats.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342828",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "It is Ayrshire Housing's intention to enter into a contract with one contractor to deliver their annual inspections, reactive maintenance and planned maintenance to Gas systems for a two year period. The work comprises primarily the provision of annual servicing and breakdown maintenance to gas central heating within properties owned and managed by Ayrshire Housing including all labour, parts, etc. to ensure gas fires and gas fired central heating systems together with all associated pipework and ancillary electrical equipment function safely and efficiently during the Contract. The work is to include for the repairing or replacing of any item, including equipment found to be faulty when undertaking annual servicing or maintenance. This includes repairing or replacing defective or obsolete components but excludes replacement boilers or gas fires. The properties have a variety of boiler types and heating appliances by several manufacturers. The secondary element of the contract is planned maintenance works. As the full requirement of these works has not yet been formalised the Tender document contains only provisional items for this element of the works. Ayrshire Housing reserve the right to tender this element of the works if they do not consider the prices received from the successful contractor to be sufficiently competitive to offer best value to the Association.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
"status": "complete",
"value": {
"amount": 500000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 720
},
"hasRenewal": true,
"renewal": {
"description": "Extension of contract for any variable period up to a maximum of three years."
}
}
],
"bidOpening": {
"date": "2018-05-24T12:00:00Z"
},
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"minimum": "All as stated in the online ESPD."
},
{
"type": "technical",
"description": "All as stated in the online ESPD.",
"minimum": "All as stated in the online ESPD."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2018-09-21T00:00:00Z"
}
},
"classification": {
"id": "50531200",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "between 2 and 5 years from this procurement, dependent on extension options being taken up."
}
},
"language": "EN",
"description": "Question scoring methodology for the selection criteria: pass/fail. The award criteria weightings and quality assessment questionnaire are published with the appendices included in the ITT document. The Question and Answer facility on the Portal will close at noon seven days prior to the receipt of tenders. (SC Ref:571025)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000539254"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000539254"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "ESP3919-1",
"suppliers": [
{
"id": "org-129",
"name": "James Frew Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ESP3919-1",
"awardID": "ESP3919-1",
"status": "active",
"dateSigned": "2018-08-24T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "220",
"measure": "lowestValidBidValue",
"value": 533879
},
{
"id": "221",
"measure": "highestValidBidValue",
"value": 16809930.49
},
{
"id": "222",
"measure": "bids",
"value": 5,
"relatedLot": "1"
},
{
"id": "223",
"measure": "lowestValidBidValue",
"value": 533879,
"relatedLot": "1"
},
{
"id": "224",
"measure": "highestValidBidValue",
"value": 16809930.49,
"relatedLot": "1"
}
]
}
}