Notice Information
Notice Title
Provision of Mail Screening Services
Notice Description
The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.
Lot Information
Lot 1
The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened mail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2015, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and to deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include: -collection and transportation of all mail items from the public mail carrier; - secure screening of mail at the Contractor's facility; - timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents. Full details of the services are contained in the Specification in the tender documents.
Options: Additional sites may be added during the term of the contract
Renewal: up to 2 x 12 month extensions are available at the discretion of the SPCB and SG
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000544353
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
64 - Postal and telecommunications services
-
- CPV Codes
64121100 - Mail delivery services
Notice Value(s)
- Tender Value
- £750,000 £500K-£1M
- Lots Value
- £750,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £930,000 £500K-£1M
Notice Dates
- Publication Date
- 3 Dec 20187 years ago
- Submission Deadline
- 12 Jul 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 13 Nov 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH PARLIAMENTARY CORPORATE BODY
- Additional Buyers
- Contact Name
- Alison Duff, David Box, Iain Miller, Veronique Malcolm
- Contact Email
- alison.duff@gov.scot, alison.duff@gov.soct, david.box@gov.scot, iain.miller@gov.scot, veronique.malcolm@parliament.scot
- Contact Phone
- +44 1312447556, +44 1313486597, +44 1412420345, +44 1412420454, +44 7580801846
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH99 1SP
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=14
24th July 2018 - TUPE details are provided by a third party. We do not take responsibility for its accuracy. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=13
13th July 2018 - Change to Conditions of Contract, further questions & reponses and change to tender return date -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=4
13th July 2018 - Schedule 3 -Conditions of Contract -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=12
13th July 2018 - Schedule 3 -Conditions of Contract replaced with v3 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=11
5th July 2018 - Clarification of the Employers mail screening service requirements and expectations -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=10
5th July 2018 - Updated Specification to clarify the Employers mail screening requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=9
5th July 2018 - Revised specification document to define the screening levels and services required -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=8
5th July 2018 - Clarification letter in realtion to the Services required under the ITT -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=3
11th June 2018 - Schedule 2- Pricing -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=5
11th June 2018 - Schedule 4 - Technical Criteria -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=6
11th June 2018 - Form of Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=1
11th June 2018 - Letter and Instructions to Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=2
11th June 2018 - Schedule 1 - Specification -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321622
Provision of Mail Screening Services - The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992
Provision of Mail Screening Services - The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Please refer to these statements when completing section 4C of the ESPD (Scotland)",
"minimum": "4C.1.2 - The tenderer will be required to provide a maximum of two relevant examples to demonstrate their experience and knowledge to deliver the services as described in the Specification. Your response should make reference to the screening level in line with PAS97:2015 level 2 and describe all elements of the end to end mail screening services provided."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "64121100",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract."
},
"amendments": [
{
"id": "amd-19",
"description": "The deadline has been extended to enable outstanding questions to be responded to",
"unstructuredChanges": [
{
"oldValue": {
"date": "2018-07-12T12:00:00Z"
},
"newValue": {
"date": "2018-07-17T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2018-07-12T12:00:00Z"
},
"newValue": {
"date": "2018-07-17T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
},
{
"id": "amd-11",
"description": "Revision to terms and conditions of contract and clarification on the provision of TUPE information",
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"oldValue": {
"date": "2018-07-17T12:00:00Z"
},
"newValue": {
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"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2018-07-17T12:00:00Z"
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"newValue": {
"date": "2018-08-07T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
}
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "ESPD selection Criteria Part IV: 'Selection Criteria' of the ESPD shall be scored on a pass/fail basis. For avoidance of doubt a pass is that the response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/ capacity/ capability but may lack in some aspects of similarity eg previous experience, knowledge or skills may not be of a similar nature. With regard to ESPD Questions 4D.1 (Quality Assurance) and Question 4D.2 (Environment)where a tenderer is unable to provide an independent third party certificate and provides information under the standard questions detailed at part 2, the response will be evaluated on the entire response to the standard questions. Any tenderer providing a response which fails to evidence the information stated in the standard questions will be determined to have failed and the bid may be set aside and take no further part in the competition. Award Criteria Questions can be found in the ITT together with the weightings. Award scoring methodology is fully detailed in the Instructions to Tenderers Appendix A. Tenderers who fail to pass the ESPD stage may have their bids set aside and take no further part in the evaluation. (SC Ref:566250)",
"links": [
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"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000544353"
},
{
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"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000544353"
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "NIC/SER/395",
"suppliers": [
{
"id": "org-385",
"name": "Royal Mail Group Ltd"
}
],
"relatedLots": [
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]
}
],
"contracts": [
{
"id": "NIC/SER/395",
"awardID": "NIC/SER/395",
"status": "active",
"value": {
"amount": 930000,
"currency": "GBP"
},
"dateSigned": "2018-11-13T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
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],
"scheme": "EU-OJ",
"identifier": "2018/S 110-250621"
}
],
"bids": {
"statistics": [
{
"id": "651",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "652",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "653",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "654",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "655",
"measure": "electronicBids",
"value": 0,
"relatedLot": "1"
}
]
}
}