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Provision of Mail Screening Services

Scottish Parliamentary Corporate Body

This public procurement record has 4 releases in its history.

Award

03 Dec 2018 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

13 Jul 2018 at 01:00

OJEU - F14 - Corrigendum
TenderUpdate

04 Jul 2018 at 01:00

OJEU - F14 - Corrigendum
Tender

08 Jun 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body, along with the Scottish Government, has initiated a public procurement process for the "Provision of Mail Screening Services". This procurement falls under the services category and is aimed at securing mail screening for items delivered to designated sites in Edinburgh, Glasgow, Kinlochleven, and London. The process is currently complete, with significant activities carried out in recent months, including tender updates and the final award announcement. The procurement method used is an open procedure, and the contract valued at £930,000 was signed on 13 November 2018, with potential additional sites expected to be added during the contract term.

This tender presents an excellent opportunity for businesses specialising in mail handling and security services to expand their operations. Companies that have experience in secure mail collection, screening to recognised standards, and transporting sensitive materials would be particularly well-suited to compete in this procurement. Additionally, enterprises demonstrating strong quality assurance practices and compliance with relevant safety regulations may find themselves at a competitive advantage in this tendering process.

How relevant is this notice?

Notice Information

Notice Title

Provision of Mail Screening Services

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened mail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2015, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and to deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include: -collection and transportation of all mail items from the public mail carrier; - secure screening of mail at the Contractor's facility; - timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents. Full details of the services are contained in the Specification in the tender documents.

Options: Additional sites may be added during the term of the contract

Renewal: up to 2 x 12 month extensions are available at the discretion of the SPCB and SG

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000544353
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64121100 - Mail delivery services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£930,000 £500K-£1M

Notice Dates

Publication Date
3 Dec 20187 years ago
Submission Deadline
12 Jul 2018Expired
Future Notice Date
Not specified
Award Date
13 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Additional Buyers

Scottish Government

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Royal Mail Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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