Award

Finance, Procurement, System(s) & Associated Modules

EAST RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

30 Nov 2018 at 00:00

Tender

13 Jun 2018 at 00:00

Summary of the contracting process

The public procurement process pertains to the East Renfrewshire Council, which has awarded a contract for the "Finance, Procurement, System(s) & Associated Modules" under an open procedure. This opportunity falls within the education and general public services categories and focuses on the implementation of financial and procurement solutions. The procurement phase is currently complete, with the contract awarded on 26th November 2018, after the tender period closed on 27th July 2018. The lead buyer, East Renfrewshire Council, is located at Eastwood HQ, Giffnock, and they collaborated with Fife Council in this process, which could potentially engage further in the procurement of related services.

This tender represents a significant opportunity for businesses specialising in finance and procurement systems, particularly those capable of providing comprehensive implementations, support, and maintenance services. Companies that are adept at integrating various operational systems, or those that can present consortium bids, would be particularly well-suited for this procurement process. With an estimated budget of £5.8 million over a ten-year period, there is considerable potential for growth and partnership, especially for those looking to expand services in the public sector. Businesses should be prepared to demonstrate their ability to meet the requirements for both Phase 1 and the anticipated Phase 2 of this contract, focusing on the provision of human resources and payroll solutions.

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Notice Title

Finance, Procurement, System(s) & Associated Modules

Notice Description

East Renfrewshire Council has now awarded phase 1 Finance & Procurement. Value shown here is representative of Phase 1 only. It should be noted that an update to this notice will follow if/when phase 2 HR & Payroll is awarded.

Lot Information

Lot 1

NOW AWARDED: Phase 1 - Supply, Implementation, Support and Maintenance of a Finance and Procurement solution including any associated modules. UNDER NEGOTIATION: Phase 2 - Supply, Implementation, Support and Maintenance of HR & Payroll solution including any associated modules. The estimated budget for Phases 1 and 2 is approximately 5.8million GBP covering the total contract period of 10 years for East Renfrewshire Council. This is an indicative figure only and no guarantee is given with regard to the Council's overall uptake of any resulting contract. The Council reserves the right to spend up to 15million GBP over the life of this Framework Agreement but this value cannot be guaranteed. This value represents potential spend for East Renfrewshire Council only and not any collaborative partners named as part of this exercise. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to East Renfrewshire Councils overall uptake of any resulting contract or from any Councils named as part of this exercise.. This award notice as issued on 30 November 2018 is to reflect award of Phase 1 only Finance & Procurement. HR & Payroll is still being considered with the successful bidder of phase 1 and if awarded an update to this notice will follow.

Options: See Tender Information Pack for full details.

Renewal: 5 x 12 month extensions available at the discretion of the Council. Extensions will be reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000546339
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338679
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48443000 - Accounting software package

48450000 - Time accounting or human resources software package

48490000 - Procurement software package

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

72212450 - Time accounting or human resources software development services

72212490 - Procurement software development services

72230000 - Custom software development services

72250000 - System and support services

72260000 - Software-related services

72590000 - Computer-related professional services

72610000 - Computer support services

Notice Value(s)

Tender Value
Not specified
Lots Value
£24,500,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Nov 20187 years ago
Submission Deadline
27 Jul 2018Expired
Future Notice Date
Not specified
Award Date
26 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
It may be the case that the Council will re-tender this in the future but this cannot be guaranteed. Possible re-tender could be anytime from 2022.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST RENFREWSHIRE COUNCIL
Additional Buyers

FIFE COUNCIL

Contact Name
Billie Mitchell, Edward Nelson
Contact Email
billie.mitchell@fife.gov.uk, edward.nelson@eastrenfrewshire.gov.uk, enquiry.procurement@fife.gov.uk, may.harvey-welsh@eastrenfrewshire.ogv.uk
Contact Phone
+44 1415773669, +44 1415778486, +44 3451550000

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife, TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

CAPITA INTEGRATED BUSINESS SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN322270
    Finance, Procurement, HR Payroll System(s) & Associated Modules - East Renfrewshire Council has embarked on a change programme to modernise the way that it works and address the joint pressures of increasing demands and financial constraints. This includes modernising and transforming the processes and the systems that are used to manage Finance, Procurement and HR & Payroll. See additional information for fuller details.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338679
    Finance, Procurement, System(s) & Associated Modules - East Renfrewshire Council has now awarded phase 1 Finance & Procurement. Value shown here is representative of Phase 1 only. It should be noted that an update to this notice will follow if/when phase 2 HR & Payroll is awarded.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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