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Replacement HR & Payroll System

West Lothian Council

This public procurement record has 2 releases in its history.

Award

07 Mar 2019 at 00:00

OJEU - F3 - Contract Award Notice
Tender

18 Jul 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process initiated by West Lothian Council seeks tenders for the "Replacement HR & Payroll System." This initiative falls under the services category and is being conducted in Livingston, Scotland. Currently, the procurement is complete, with the award stage having concluded in January 2019. The total anticipated contract value ranges between £800,000 and £1,000,000, and the council invited submissions from suppliers for two distinct lots: one for cloud-based solutions and another for on-premise systems. The procurement followed an open procedure, allowing for broad participation.

This tender presents significant opportunities for businesses in the software and IT services sectors, particularly those specialising in HR and payroll solutions. Companies that can offer robust solutions—whether cloud-hosted or on-premise—are well-suited to compete, especially those with experience in delivering comprehensive, user-friendly systems. Additionally, firms possessing financial stability and the necessary certifications are encouraged to consider this opportunity, as the council will evaluate submissions based on quality and cost-effectiveness.

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Notice Information

Notice Title

Replacement HR & Payroll System

Notice Description

West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Lot Information

Replacement HR & Payroll System Lot 1 WLC Hosted (On Premise Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 2 is for On Premise solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

HR and Payroll Sytem - Cloud Hosted

HR and Payroll System Cloud Hosted. This Lot was not awarded

Renewal: 2 x 24 months extension options available.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000550809
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347820
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£576,989 £500K-£1M

Notice Dates

Publication Date
7 Mar 20197 years ago
Submission Deadline
31 Aug 2018Expired
Future Notice Date
Not specified
Award Date
31 Jan 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Original contract period for 5 years with the option to extend up to 48 months in total. Possible recurrent procurement after the initial 5 years.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

MidlandHR

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325853
    Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347820
    Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Open Contracting Data Standard (OCDS)

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