Award

Air Conditioning Replacement at The Orkney Library and Archive

ORKNEY ISLANDS COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Orkney Islands Council is currently managing a procurement process for the project titled "Air Conditioning Replacement at The Orkney Library and Archive." This project falls under the works category in the construction industry and is located in Kirkwall, Orkney, UK. The procurement method selected is a restrictive tender procedure and is currently in the award stage, having previously been active with a submission deadline of 1 October 2018. The contract has been awarded, with a total value of £109,618.40, and was officially signed on 18 January 2019.

This tender presents significant opportunities for businesses, particularly those specialising in HVAC installations and general construction services. Small to medium-sized enterprises (SMEs) with expertise in air conditioning systems, particularly those holding necessary certifications like F-Gas Certification, would be particularly well-suited to compete. Engaging in such contracts can facilitate business growth by expanding service offerings and enhancing visibility in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Air Conditioning Replacement at The Orkney Library and Archive

Notice Description

The existing air conditioning units in the archive rooms of The Orkney Library and Archive are beyond their expected lifetime and are failing. New indoor supply units and outdoor condenser units are to be installed as direct replacements in the four archive rooms.

Lot Information

Lot 1

The procurement will take the form of an initial notice where prospective contractors can express interest in the works and submit PQQ information. Should they be successful at this stage they will be invited to tender for the works shortly after this. It is anticipated that contractors will complete and submit the tender documents within 4 weeks and the tender assessment and award process should take no longer than 2 weeks. The works will then be programmed with the stakeholders including the building users, Orkney Islands Council and the successful contractor.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000557686
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY355382
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work


CPV Codes

39717000 - Fans and air-conditioning appliances

39717200 - Air-conditioning appliances

42512000 - Air-conditioning installations

45331000 - Heating, ventilation and air-conditioning installation work

45331200 - Ventilation and air-conditioning installation work

45331220 - Air-conditioning installation work

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£109,618 £100K-£500K

Notice Dates

Publication Date
29 May 20196 years ago
Submission Deadline
1 Oct 2018Expired
Future Notice Date
Not specified
Award Date
18 Jan 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Steven Bruce
Contact Email
developmentandinfrastructure@orkney.gov.uk
Contact Phone
+44 1856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

STEVEN R PATERSON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000557686-2019-05-29T00:00:00Z",
    "date": "2019-05-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000557686",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-49",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Steven Bruce",
                "email": "developmentandinfrastructure@orkney.gov.uk",
                "telephone": "+44 1856873535",
                "faxNumber": "+44 01856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-50",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "Steven Bruce",
                "email": "developmentandinfrastructure@orkney.gov.uk",
                "telephone": "+44 1856873535",
                "faxNumber": "+44 01856876094",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-51",
            "name": "Steven R Paterson Ltd",
            "identifier": {
                "legalName": "Steven R Paterson Ltd"
            },
            "address": {
                "streetAddress": "10 Crowness Rd, Hatston",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1RG"
            },
            "contactPoint": {
                "telephone": "+44 1856870088"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-50"
    },
    "tender": {
        "id": "40/0552/P008",
        "title": "Air Conditioning Replacement at The Orkney Library and Archive",
        "description": "The existing air conditioning units in the archive rooms of The Orkney Library and Archive are beyond their expected lifetime and are failing. New indoor supply units and outdoor condenser units are to be installed as direct replacements in the four archive rooms.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "39717000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "39717200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42512000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331220",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Orkney Library and Archive, Kirkwall, Orkney"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 70000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-10-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP331683",
                "documentType": "contractNotice",
                "title": "Air Conditioning Replacement at The Orkney Library and Archive",
                "description": "The existing air conditioning units in the archive rooms of The Orkney Library and Archive are beyond their expected lifetime and are failing. New indoor supply units and outdoor condenser units are to be installed as direct replacements in the four archive rooms.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331683",
                "format": "text/html"
            },
            {
                "id": "SEP331683-1",
                "title": "As per a request please find attached proposed drawings for the tender.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP331683&idx=1",
                "datePublished": "2018-09-24T14:55:24Z",
                "dateModified": "2018-09-24T14:55:24Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP331683-2",
                "title": "As per a request please find attached existing drawings for the tender.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP331683&idx=2",
                "datePublished": "2018-09-24T14:56:33Z",
                "dateModified": "2018-09-24T14:56:33Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY355382",
                "documentType": "awardNotice",
                "title": "Air Conditioning Replacement at The Orkney Library and Archive",
                "description": "The existing air conditioning units in the archive rooms of The Orkney Library and Archive are beyond their expected lifetime and are failing. New indoor supply units and outdoor condenser units are to be installed as direct replacements in the four archive rooms.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY355382",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The procurement will take the form of an initial notice where prospective contractors can express interest in the works and submit PQQ information. Should they be successful at this stage they will be invited to tender for the works shortly after this. It is anticipated that contractors will complete and submit the tender documents within 4 weeks and the tender assessment and award process should take no longer than 2 weeks. The works will then be programmed with the stakeholders including the building users, Orkney Islands Council and the successful contractor.",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 30
                },
                "hasRenewal": false
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2018-10-08T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Prospective Contractors should have a level of training and/ or experience available within their staff to allow the works to be carried out in a competent manner. As a minimum we would expect contractors and staff to be registered with REFCOM for F-Gas Certification. MCS membership and accreditation would also be desirable. Any other certifications/ memberships which are relevant should also be listed."
                },
                {
                    "type": "economic",
                    "description": "Prospective contractors are required to be part of Orkney Islands Councils Dynamic Procurement System (DPS) for these works. If prospective contractors wish to take part in the procurement but are not part of the OIC's DPS then please contact the Contract Administrator to arrange for the documentation to be forwarded to allow this process to take place."
                },
                {
                    "type": "technical",
                    "description": "Professional and technical ability id assessed through the DPS application process which prospective contractors are asked to be members of."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45331200",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: The Council reserves the right to cancel the procurement at any stage and not to award a contract. The expenditure incurred for work or effort undertaken by bidders prior to the award of any contract is accordingly a matter for the commercial judgement of bidders. To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=557686. (SC Ref:585297)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000557686"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000557686"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "40/0552/P008/01",
            "suppliers": [
                {
                    "id": "org-51",
                    "name": "Steven R Paterson Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "40/0552/P008/01",
            "awardID": "40/0552/P008/01",
            "status": "active",
            "value": {
                "amount": 109618.4,
                "currency": "GBP"
            },
            "dateSigned": "2019-01-18T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "76",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "77",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "78",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "79",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}