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An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

05 Apr 2019 at 01:00

OJEU - F3 - Contract Award Notice
Tender

08 Nov 2018 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Highlands and Islands Enterprise is the contracting authority for the project titled "An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance," located in Inverness, UK. The procurement process, which is now in the award stage, pertains to services for maintaining the facilities at An Lochran, a multi-occupied site essential to both HIE and the University of the Highlands and Islands (UHI). The tender period ended on 9 January 2019, and the contract was signed on 5 April 2019. The procurement was conducted through an open procedure, with an estimated total value of £280,000 over a potential four-year duration, inclusive of an optional one-year extension.

This contract presents substantial opportunities for businesses specialising in facilities management, particularly those with expertise in planned preventative and reactive maintenance services. Companies that possess the capacity to deliver safely managed, compliant, and efficient asset management within an academic and research-oriented environment are particularly well-suited to compete. As this contract may allow for subcontracting, there are also opportunities for smaller businesses to partner with larger firms to fulfil specific aspects of the maintenance requirements.

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Notice Information

Notice Title

An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance

Notice Description

This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 3.

Lot Information

Lot 1

HIE required a suitably qualified and experienced supplier to operate and maintain the fixed and installed assets with the objective of: -Providing a safe working environment for building users -Ensuring statutory compliance is met for the building, plant and equipment -Maximising the useful life span of the building, plant and equipment -Enabling building users to effectively discharge their business functions -Ensuring efficient and cost-effective use of those assets -Complying fully with Government and HIE policy and guidance on environmental issues The services will be required from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Change in items on the Asset Register (number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired) -Number of hours for reactive tasks changed from the estimated hours in the Pricing Proforma -Legislative changes require more or less frequent maintenance of certain assets

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000561703
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350720
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
£280,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£181,688 £100K-£500K

Notice Dates

Publication Date
5 Apr 20197 years ago
Submission Deadline
9 Jan 2019Expired
Future Notice Date
Not specified
Award Date
5 Apr 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ECG Building Maintenance Ltd (T/A ECG Facilities Services)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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