Elderpark H.A. Reactive and Void Repairs Contract: 2019 to 2024

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                "description": "The Association intends to appoint a single contractor to deliver the reactive and void repairs service. The works are further described thus: Reactive Repairs Services To carry out reactive repairs including out of hours emergencies to properties and common areas at various sites within Elderpark Housing Association's stock as may be required from time to time during the contract period by the contract administrator or his representatives. All trades works including Builder, Roofing, and Joiner, Plumber, Electrical and Plaster work will be based on a schedule of rates. The current annual estimated spend for this contract is approximately 300000 GBP (excluding void works - see below) and the average number of repairs is 3800 per annum. Void Repairs Services To carry out Repairs and Maintenance Services to void properties at various sites and locations within Elderpark Housing Association's stock. The works are as may be required from time to time during the contract period by the contract administrator or his representatives. All trades works including Joiner, Plumber, Electrical, and Plaster work, Painting and House Clearance / Cleaning will be based on the NHF Schedule of Rates for day-to-day and void responsive repairs. The current estimated annual spend for this contract (for void works only) is approximately 200000 GBP and the average number of voids is approximately 120 per annum. The Association intends to have the highest ranked Tenderer carry out the entire delivery of the contract. Tenderers will be required to submit percentage adjustments to the NHF rates for day-to-day works and also for void works. Reimbursable scaffolding costs will also be tendered, as will emergency and daywork rates.",
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                    "description": "List and brief description of conditions: The main contractor &/ or their subcontractors must provide their company number. They must hold membership and accreditations with the following or equivalent organisations: Gas Safe /NICEIC or SELECT/ BS OHSAS 18001 (or equivalent) , or have, within the last 12 months commenced the process of working toward successfully meeting the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum e.g. CHAS."
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                    "description": "Bidders will require to have had an average yearly turnover of GBP 1 million for the last three years. As evidence for the ESPD question 4B.1.2, the Association may ask for a copy of the bidders annual accounts for that period. It is a requirement of this contract that bidders hold, or can commit to hold the following types and levels of insurance prior to the award: Employers Compulsory Liability Insurance GBP 5 million Public Liability Insurance GBP 5 million Professional Indemnity Insurance GBP 5 million"
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                    "description": "Bidders are required to provide two examples of a similar scope, size and nature, within the last five years that demonstrate that they have the relevant experience to deliver the works. This will include client name, contact details including phone and e mail , contract sum, start and completion date, project description including the project name KPI's (targets and results)CSS results (targets and results). References will be required only if you are selected to tender for this contract. 4C.2 Bidders are required to provide details of their workforce, skills, qualifications and experience and their procedures for ensuring quality control together with any external organisations that the company uses to measure quality control. 4C.4 Bidders are required to provide details of their effective IT systems It will be a requirement for the appointed contractor to successfully develop an interface between their own systems and the Association's (Capita Open House) in order to facilitate a full range of contract services including but not limited to: 1. Issuing/confirmation of work orders (including out of hours emergencies). 2. Booking of appointments. 3. No accesses. 4. Completion/non completion of repairs. 5. Reporting. 6. Tenants satisfaction surveys. The integrated I.T. system must be operational by 31/03/2018. ADDITIONALLY, AND AS WELL AS MEETING THE COST OF THEIR OWN I.T. INTEGRATION AND SET-UP WITH THE CAPITA SYSTEM, THE SUCCESSFUL CONTRACTOR WILL ALSO BE REQUIRED TO MEET ALL ELDERPARK HOUSING ASSOCIATION'S COSTS IN RESPECT OF I.T. WHICH HAVE BEEN INTIMATED BY CAPITA TO BE IN THE REGION OF 15,000.00 GBP. THE CONTRACTOR MUST TAKE COGNISANCE OF THIS COST WHEN TENDERING THEIR PERCENTAGE ADJUSTMENTS TO THE SCHEDULE OF RATES. SHOULD THE ASSOCIATION'S SET-UP COSTS EXCEED 15,000.00 GBP THE CONTRACTOR SHALL BE REIMBURSED FOR ANY DIFFERENCE VIA AN AD HOC WORKS ORDER ISSUED BY ELDERPARK HOUSING ASSOCIATION. 4C.6.1 Bidders are required to provide details of their admin, support, supervisory and managerial staff professional qualifications, experience and suitability for management and control of the work being carried out. Outline the roles and responsibilities within the contract. As a minimum it will be expected that the contract supervisor has SSSTS or equivalent experience in the sector. 4C.10 Bidders will be required to provide details of the proportion of the contract that they intend to sub-contract and who the sub-contractors are. Bidders will be required to provide details of how each sub-contractor has been selected, their capability, how you will manage the sub-contracts and the form of sub contract that will be used. Bidders must provide a completed ESPD for all proposed sub-contractors or they will be removed from the selection process. In response to questions 4D.1 and 4D.2, bidders must hold a UKAS (or equivalent non UKAS) accredited independent third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent non UKAS accredited) or the bidder must have a relevant and signed Quality Policy. The bidder must hold a UKAS (or equivalent non UKAS) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or the bidder must have a relevant and signed Environmental Policy."
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