Planning

Music Card Catalogue Keyboarding

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 1 release in its history.

Planning

19 Dec 2018 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The National Library of Scotland is initiating a tender for a project titled "Music Card Catalogue Keyboarding". This procurement, located in Edinburgh, seeks to advance the online availability of its Music Collection catalogue. Currently in the planning stage, key documents and details about the initiative were published on 19 December 2018, with the library aiming to collect contractor responses by 18 February 2019. The project involves transferring data from scanned card catalogues into a robust database, and is categorised under services, specifically related to general public services.

This tender offers significant opportunities for businesses specialising in data entry, database management, and archival services. Companies experienced in handling large datasets, particularly those adept in converting physical records into digital formats, would be well-positioned to compete. Given the scope of approximately 500,000 records, firms that can demonstrate efficiency, accuracy, and technological capability to meet the project's requirement within a nine-month timeframe will be able to enhance their business growth through this contract.

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Notice Information

Notice Title

Music Card Catalogue Keyboarding

Notice Description

The National Library of Scotland is working towards making a catalogue for its Music Collection available online. This process has begun and the card catalogues are currently being scanned. This project relates to the next stage in the process and the transfer of data from the individual records into a database which will form the basis of the online catalogue.

Lot Information

Lot 1

The National Library of Scotland is working towards making a catalogue for its Music Collection available online. This process has begun and the card catalogues are currently being scanned. This project relates to the next stage in the process and the transfer of data from the individual records into a database which will form the basis of the online catalogue. There are approximately 500,000 records across the included music catalogues, details of the type and quantities of records within each music catalogue, along with example photographs, are included as separate attachments to this document. Please note these images are provided to give examples of the different records included within the catalogue and are not examples of the scanned documents the successful contractor will receive to work from. The successful contractor will be provided with instructions detailing how the information from the records should be documented in the database. It is expected that this project will be completed within 9 months of the first set of scanned images being supplied to the successful contractor. It is important that the procurement strategy is correctly informed and formulated to ensure that the Music Card Catalogue contract can be brought to market in its optimal form. The Library recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on a non-competitive and non-judgmental basis. It would be appreciated therefore if you could provide your views and comments in response to the request for information attached to this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000566611
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340717
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72312000 - Data entry services

72313000 - Data capture services

72314000 - Data collection and collation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20187 years ago
Submission Deadline
Not specified
Future Notice Date
18 Feb 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Sarah Withers
Contact Email
sarah.withers@gov.scot
Contact Phone
+44 1312449860

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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