Award

Tender for Maintenance of Fire, Intruder and CCTV Alarms

NHS LOTHIAN

This public procurement record has 2 releases in its history.

Award

02 Apr 2019 at 00:00

Tender

13 Dec 2018 at 00:00

Summary of the contracting process

The procurement process involves NHS Lothian, located in Edinburgh, UK, which is seeking contractors for the "Tender for Maintenance of Fire, Intruder and CCTV Alarms." This tender falls under the health services category and is currently in the Award stage, having signed contracts as of 1st April 2019. The initial contract duration is three years, with potential extensions, covering maintenance across approximately 150 properties in NHS Lothian, including hospitals and health centres. The procurement method adopted is an open procedure, and the tender was split into geographical lots for more manageable bidding.

This tender presents significant business growth opportunities particularly for SMEs specialising in security systems maintenance and related services. Companies with expertise in fire safety, alarm systems, and ongoing facility management contracts would be well-positioned to compete. The requirement for high-quality service and strong competition, indicated by eight bids received, makes it essential for interested businesses to demonstrate relevant experience and capacity. Moreover, firms capable of offering innovative solutions to maintain critical infrastructure within the healthcare sector will find this an advantageous opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Tender for Maintenance of Fire, Intruder and CCTV Alarms

Notice Description

NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.

Lot Information

Lot 1

NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule. This resulting contract will cover an initial three year period (1st April, 2019 to 31st March 2022) with an option to extend for two further 12 month periods up to a maximum of five year contract period and will be subject to NHS Lothian and NHS Tayside Combined Conditions of contract for the purchase of services (Dec 2017).

Renewal: +12 months + 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000567476
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350450
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment


CPV Codes

31625000 - Burglar and fire alarms

32231000 - Closed-circuit television apparatus

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£73,354 Under £100K

Notice Dates

Publication Date
2 Apr 20196 years ago
Submission Deadline
18 Feb 2019Expired
Future Notice Date
Not specified
Award Date
1 Apr 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS LOTHIAN
Contact Name
Not specified
Contact Email
maxwell.muir@nhslothian.scot.nhs.uk
Contact Phone
+44 7973670313

Buyer Location

Locality
EDINBURGH
Postcode
EH10 5HF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM73 East Lothian and Midlothian, TLM75 City of Edinburgh, TLM78 West Lothian

Local Authority
City of Edinburgh
Electoral Ward
Morningside
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

JLCOM

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340045
    Tender for Maintenance of Fire, Intruder and CCTV Alarms - NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350450
    Tender for Maintenance of Fire, Intruder and CCTV Alarms - NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000567476-2019-04-02T00:00:00Z",
    "date": "2019-04-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000567476",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-37",
            "name": "NHS Lothian",
            "identifier": {
                "legalName": "NHS Lothian"
            },
            "address": {
                "streetAddress": "Estates Contracts, The Cottage, Royal Edinburgh Hospital, Morningside Place",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH10 5HF"
            },
            "contactPoint": {
                "email": "maxwell.muir@nhslothian.scot.nhs.uk",
                "telephone": "+44 7973670313",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhslothian.scot.nhs.uk/"
            }
        },
        {
            "id": "org-236",
            "name": "NHS Lothian",
            "identifier": {
                "legalName": "NHS Lothian"
            },
            "address": {
                "streetAddress": "Estates Contracts, The Cottage, Royal Edinburgh Hospital, Morningside Place",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH10 5HF"
            },
            "contactPoint": {
                "email": "maxwell.muir@nhslothian.scot.nhs.uk",
                "telephone": "+44 7973670313",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhslothian.scot.nhs.uk/"
            }
        },
        {
            "id": "org-304",
            "name": "JLCom limited",
            "identifier": {
                "legalName": "JLCom limited"
            },
            "address": {
                "streetAddress": "The Lodge, Roddinglaw Business Park, Roddinglaw Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH12 9DB"
            },
            "contactPoint": {
                "email": "gary.mcarthur@jlcom.co.uk",
                "telephone": "+44 08442596600"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "NHS Lothian",
        "id": "org-236"
    },
    "tender": {
        "id": "NHSLFA2019",
        "title": "Tender for Maintenance of Fire, Intruder and CCTV Alarms",
        "description": "NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "31625000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "32231000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Pan-Lothian"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-02-18T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-02-18T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC340045",
                "documentType": "contractNotice",
                "title": "Tender for Maintenance of Fire, Intruder and CCTV Alarms",
                "description": "NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340045",
                "format": "text/html"
            },
            {
                "id": "APR350450",
                "documentType": "awardNotice",
                "title": "Tender for Maintenance of Fire, Intruder and CCTV Alarms",
                "description": "NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350450",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NHS Lothian requires to tender their service requirements for the inspection, testing, servicing, maintenance and repair for Fire, Security and Access systems. Within NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. This tender is for maintenance of fire, intruder and CCTV Alarms across NHS Lothian covering Acute Hospitals, Community Hospitals, Health Centres and GP Surgeries. There a variety of systems in use across Lothian and this tender will be split into LOTS by geographical area Details of this equipment can be found in both the Asset List attached and the pricing schedule. This resulting contract will cover an initial three year period (1st April, 2019 to 31st March 2022) with an option to extend for two further 12 month periods up to a maximum of five year contract period and will be subject to NHS Lothian and NHS Tayside Combined Conditions of contract for the purchase of services (Dec 2017).",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Description of Similar Works",
                            "description": "14"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "+12 months + 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2019-02-18T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders should provide general yearly turnover for the past three years. Bidders should confirm that they have obtained or able to obtain Employers' (Compulsory) liability insurance to a minimum value of 10million GBP."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "31625000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12564. (SC Ref:579403)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567476"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000567476"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "NHSLFA2019",
            "suppliers": [
                {
                    "id": "org-304",
                    "name": "JLCom limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "NHSLFA2019",
            "awardID": "NHSLFA2019",
            "status": "active",
            "value": {
                "amount": 73354,
                "currency": "GBP"
            },
            "dateSigned": "2019-04-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 242-552965"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "641",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            }
        ]
    }
}