Award

Postcards and Calendars Framework Agreement

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

03 Apr 2019 at 00:00

Tender

10 Jan 2019 at 00:00

Summary of the contracting process

The procurement process involves Historic Environment Scotland and VisitScotland seeking suppliers for the "Postcards and Calendars Framework Agreement." This initiative is part of the tourism industry, aimed at acquiring a diverse assortment of postcards and calendars for sale in various sites across the UK, specifically Edinburgh. The procurement method used is an open procedure and is currently at the award stage, with the contract having been signed on 19 March 2019. The total contract value is £200,000, with the framework agreement set to commence on 18 March 2019, lasting for two years, with a potential two-year extension subject to performance. Suppliers were invited to submit bids until 11 February 2019.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) that specialise in producing or distributing printed materials, particularly those focused on tourism-related products. Companies capable of providing high-quality items that cater to heritage and conservation themes would be well-suited to compete for this framework. The procurement process encourages a varied supply base but does not favour exclusive agreements, allowing multiple suppliers to benefit from contracts with the buying organisations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Postcards and Calendars Framework Agreement

Notice Description

Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.

Lot Information

Lot 1

Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.

Renewal: The Framework Agreement will commence on the 18 March 2019 for a period of 2 years and expire on the 17 March 2021. The Purchaser reserves the right to extend the Framework Agreement for a further 24 months subject to satisfactory performance and continued requirement. The potential duration of this Framework Agreement will therefore be 4 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000569624
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350612
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages


CPV Codes

22310000 - Postcards

30199792 - Calendars

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
3 Apr 20196 years ago
Submission Deadline
11 Feb 2019Expired
Future Notice Date
Not specified
Award Date
19 Mar 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Requirement will be retendered in 4 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Additional Buyers

VISITSCOTLAND

Contact Name
Vicky Shanley
Contact Email
campbell.forsyth@visitscotland.com, procurement@hes.scot, procurementsupport@visitscotland.com
Contact Phone
+44 1314722222, +44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
3
Supplier Names

LOMOND BOOKS

STIRLING GALLERY/LINK MARKETING

STOCKSCOTLAND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000569624-2019-04-03T00:00:00Z",
    "date": "2019-04-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000569624",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-62",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Vicky Shanley",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Non Departmental Public Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Built Heritage and Tourism",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-3",
            "name": "VisitScotland",
            "identifier": {
                "legalName": "VisitScotland"
            },
            "address": {
                "streetAddress": "Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "email": "campbell.forsyth@visitscotland.com",
                "telephone": "+44 1314722222",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Marketing / Tourist Board",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.visitscotland.org"
            }
        },
        {
            "id": "org-211",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Vicky Shanley",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-280",
            "name": "VisitScotland",
            "identifier": {
                "legalName": "VisitScotland"
            },
            "address": {
                "streetAddress": "Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 6JH"
            },
            "contactPoint": {
                "email": "procurementsupport@visitscotland.com",
                "telephone": "+44 1314722222"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-281",
            "name": "Lomond Books Ltd",
            "identifier": {
                "legalName": "Lomond Books Ltd"
            },
            "address": {
                "streetAddress": "14 Freskyn Place, East Mains Ind Est",
                "locality": "Broxburn",
                "region": "UKM78",
                "postalCode": "EH52 5NF"
            },
            "contactPoint": {
                "telephone": "+44 1506855955",
                "faxNumber": "+44 1506855965"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-282",
            "name": "STIRLING GALLERY/LINK MARKETING",
            "identifier": {
                "legalName": "STIRLING GALLERY/LINK MARKETING"
            },
            "address": {
                "streetAddress": "15 CLAREMONT PARK",
                "locality": "EDINBURGH",
                "region": "UK",
                "postalCode": "EH6 7PJ"
            },
            "contactPoint": {
                "telephone": "+44 1315549561"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-283",
            "name": "Stockscotland",
            "identifier": {
                "legalName": "Stockscotland"
            },
            "address": {
                "streetAddress": "The Grange House",
                "locality": "Lairg",
                "region": "UKM6",
                "postalCode": "IV27 4EG"
            },
            "contactPoint": {
                "telephone": "+44 773795051"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-211"
    },
    "tender": {
        "id": "HES/C/3985",
        "title": "Postcards and Calendars Framework Agreement",
        "description": "Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "22310000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "30199792",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2019-02-11T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-02-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN341814",
                "documentType": "contractNotice",
                "title": "Postcards and Calendars Framework Agreement",
                "description": "Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341814",
                "format": "text/html"
            },
            {
                "id": "JAN341814-1",
                "title": "Document 1 - Instructions for Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341814&idx=1",
                "datePublished": "2019-01-14T08:21:47Z",
                "dateModified": "2019-01-14T08:21:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN341814-2",
                "title": "Document 2 - Specification of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341814&idx=2",
                "datePublished": "2019-01-14T08:21:48Z",
                "dateModified": "2019-01-14T08:21:48Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341814-3",
                "title": "Document 3 - Quality Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341814&idx=3",
                "datePublished": "2019-01-14T08:21:48Z",
                "dateModified": "2019-01-14T08:21:48Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341814-4",
                "title": "Document 4 - Purchaser Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341814&idx=4",
                "datePublished": "2019-01-14T08:21:48Z",
                "dateModified": "2019-01-14T08:21:48Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN341814-5",
                "title": "Appendix 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN341814&idx=5",
                "datePublished": "2019-01-14T08:21:48Z",
                "dateModified": "2019-01-14T08:21:48Z",
                "format": "application/pdf"
            },
            {
                "id": "APR350612",
                "documentType": "awardNotice",
                "title": "Postcards and Calendars Framework Agreement",
                "description": "Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350612",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Historic Environment Scotland (HES) and VisitScotland (VS) is seeking Supplier(s) for this Framework Agreement for the nationwide supply of a wide and varied range of postcards and calendars for sale within the locations / sites / outlets. We do not intend to enter into national agreements with individual suppliers but to consolidate national supply with a number of suppliers. Any final agreement will be on a non-exclusive basis.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "80%"
                        },
                        {
                            "type": "price",
                            "description": "20%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will commence on the 18 March 2019 for a period of 2 years and expire on the 17 March 2021. The Purchaser reserves the right to extend the Framework Agreement for a further 24 months subject to satisfactory performance and continued requirement. The potential duration of this Framework Agreement will therefore be 4 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-02-11T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last two full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above. With reference to ESPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (compulsory) Liability Insurance - GDP 5 million - Public Liability Insurance - GDP 1 million"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "classification": {
            "id": "22310000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Requirement will be retendered in 4 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:579696)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569624"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569624"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HES/C/3985",
            "suppliers": [
                {
                    "id": "org-281",
                    "name": "Lomond Books Ltd"
                },
                {
                    "id": "org-282",
                    "name": "STIRLING GALLERY/LINK MARKETING"
                },
                {
                    "id": "org-283",
                    "name": "Stockscotland"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HES/C/3985",
            "awardID": "HES/C/3985",
            "status": "active",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "dateSigned": "2019-03-19T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 010-018158"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "578",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "579",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "580",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "581",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "582",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}