Award

Supply, Installation, Support & Maintenance of a Health And Safety Management Software System

AYRSHIRE COLLEGE

This public procurement record has 2 releases in its history.

Award

01 Nov 2019 at 00:00

PCS Notice - Website Contract Award Notice
Tender

25 Jan 2019 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Ayrshire College is currently seeking a contractor for the supply, installation, support, and maintenance of a Health and Safety Management Software System. This procurement falls within the goods category and is going through the active tender stage. The tender was officially announced on 25 January 2019, with a submission deadline of 8 February 2019, after which the award period will commence. Located in Kilmarnock, UK, the buying organisation is governed by public law and operates campuses across Ayr, Kilmarnock, and Kilwinning.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those focused on health and safety management systems. Small and medium enterprises (SMEs) would be well-suited to compete given their agility and ability to offer tailored services. With a contract value of £95,000, there is potential for substantial business growth through securing this contract and establishing ongoing relationships with Ayrshire College, potentially extending over five years with renewal options.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Supply, Installation, Support & Maintenance of a Health And Safety Management Software System

Notice Description

Ayrshire College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.

Lot Information

Lot 1

The College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.

Options: The contract is for 3 years with the option to extend for 2 further 12-month periods, at the sole discretion of Ayrshire College.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000571379
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370767
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

71 - Architectural, construction, engineering and inspection services

CPV Codes

30230000 - Computer-related equipment

71317200 - Health and safety services

Notice Value(s)

Tender Value
£95,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£42,000 Under £100K

Notice Dates

Publication Date
1 Nov 20196 years ago
Submission Deadline
8 Feb 2019Expired
Future Notice Date
Not specified
Award Date
15 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AYRSHIRE COLLEGE
Contact Name
Not specified
Contact Email
kathleen.harper@ayrshire.ac.uk
Contact Phone
+44 1563523501

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM9 Southern Scotland
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

EFFECTIVE SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000571379-2019-11-01T00:00:00Z",
    "date": "2019-11-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000571379",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-33",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Main Campus, Hill Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3HY"
            },
            "contactPoint": {
                "email": "kathleen.harper@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www1.ayrshire.ac.uk/"
            }
        },
        {
            "id": "org-451",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Main Campus, Hill Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3HY"
            },
            "contactPoint": {
                "email": "kathleen.harper@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www1.ayrshire.ac.uk/"
            }
        },
        {
            "id": "org-452",
            "name": "Effective Software",
            "identifier": {
                "legalName": "Effective Software"
            },
            "address": {
                "streetAddress": "Effective Software, The Moorings, Lennox Place, Portobel",
                "locality": "Dublin",
                "region": "IE",
                "postalCode": "D08NV96"
            },
            "contactPoint": {
                "telephone": "+353 14853551"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Ayrshire College",
        "id": "org-451"
    },
    "tender": {
        "id": "2018-PS-42",
        "title": "Supply, Installation, Support & Maintenance of a Health And Safety Management Software System",
        "description": "Ayrshire College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "30230000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM9"
                    },
                    {
                        "region": "UKM9"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 95000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland",
        "tenderPeriod": {
            "endDate": "2019-02-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-02-08T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN343175",
                "documentType": "contractNotice",
                "title": "Supply, Installation, Support & Maintenance of a Health And Safety Management Software System",
                "description": "Ayrshire College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343175",
                "format": "text/html"
            },
            {
                "id": "JAN343175-1",
                "title": "Invitation to Tender documents",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343175&idx=1",
                "datePublished": "2019-01-25T15:26:11Z",
                "dateModified": "2019-01-25T15:26:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV370767",
                "documentType": "awardNotice",
                "title": "Supply, Installation, Support & Maintenance of a Health And Safety Management Software System",
                "description": "Ayrshire College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370767",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The College is seeking a Contractor(s) for the Supply, Installation, Support and Maintenance of a Health and Safety Management System.",
                "status": "complete",
                "options": {
                    "description": "The contract is for 3 years with the option to extend for 2 further 12-month periods, at the sole discretion of Ayrshire College."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2019-02-08T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "71317200",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:603012)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571379"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571379"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "2018-PS-42",
            "suppliers": [
                {
                    "id": "org-452",
                    "name": "Effective Software"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "2018-PS-42",
            "awardID": "2018-PS-42",
            "status": "active",
            "value": {
                "amount": 42000,
                "currency": "GBP"
            },
            "dateSigned": "2019-10-15T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "830",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "831",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}