Notice Information
Notice Title
Ceremonial Gown Hire and Photography Services
Notice Description
Concession Contract The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Tenderers must be able to provide all Services listed in the specification, failure to provide any aspect of these Services may result in your tender being considered no further.
Lot Information
Lot 1
The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Services are required for approximately 7,200 students who graduate from the University annually, - this number is based on students attending a graduation ceremony and excludes those who graduate 'in absentia'. Please note that the number of students attending graduation is indicative, and there is no guarantee of actual numbers. Tenderers must be able to provide all Services listed in the Specification, failure to provide any aspect of these Services may result in your tender being considered no further.
Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer either intended as partial replacement of services or as the extension of existing services. The Contracting Authority may at its sole discretion exercise this option.
Renewal: The contract is for a 3 year term with an optional 12 month extension period. Renewal will be planned accordingly.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000575286
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346513
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
18 - Clothing, footwear, luggage articles and accessories
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
18400000 - Special clothing and accessories
79952000 - Event services
79961000 - Photographic services
79961300 - Specialised photography services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Feb 20196 years ago
- Submission Deadline
- 5 Mar 2019Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- The earliest foreseeable notice publication will be 36 months from date of award of this publication.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF STRATHCLYDE
- Contact Name
- Not specified
- Contact Email
- mikaela.bennett@strath.ac.uk
- Contact Phone
- +44 1415482823
Buyer Location
- Locality
- GLASGOW
- Postcode
- G1 1QE
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Anderston/City/Yorkhill
- Westminster Constituency
- Glasgow North East
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346513
Ceremonial Gown Hire and Photography Services - Concession Contract The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Tenderers must be able to provide all Services listed in the specification, failure to provide any aspect of these Services may result in your tender being considered no further.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000575286-2019-02-26T00:00:00Z",
"date": "2019-02-26T00:00:00Z",
"ocid": "ocds-r6ebe6-0000575286",
"initiationType": "tender",
"parties": [
{
"id": "org-16",
"name": "University of Strathclyde",
"identifier": {
"legalName": "University of Strathclyde"
},
"address": {
"streetAddress": "40 George Street, Procurement Department",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G1 1QE"
},
"contactPoint": {
"email": "mikaela.bennett@strath.ac.uk",
"telephone": "+44 1415482823",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.strath.ac.uk/"
}
}
],
"buyer": {
"name": "University of Strathclyde",
"id": "org-16"
},
"tender": {
"id": "UOS-14152-2019",
"title": "Ceremonial Gown Hire and Photography Services",
"description": "Concession Contract The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Tenderers must be able to provide all Services listed in the specification, failure to provide any aspect of these Services may result in your tender being considered no further.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79961300",
"scheme": "CPV"
},
{
"id": "79961000",
"scheme": "CPV"
},
{
"id": "18400000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM82"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
"tenderPeriod": {
"endDate": "2019-03-05T12:00:00Z"
},
"awardPeriod": {
"startDate": "2019-03-12T12:00:00Z"
},
"documents": [
{
"id": "FEB346513",
"documentType": "contractNotice",
"title": "Ceremonial Gown Hire and Photography Services",
"description": "Concession Contract The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Tenderers must be able to provide all Services listed in the specification, failure to provide any aspect of these Services may result in your tender being considered no further.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346513",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The University of Strathclyde is looking for a supplier to provide Ceremonial Gown Hire and Photography Services at Student Graduation events held by the University of Strathclyde. The nature of the Service requires an innovative and flexible solution which will allow compatibility with future Service requirements. The object of the procurement is to agree a concession contract providing a high quality, specialised academic gown hire and photography services that achieves maximum value for money for the customer (students, graduands and their families), while maximising the financial return to the University of Strathclyde, enhancing its reputation, and reflecting the importance of the occasion. Services are required for approximately 7,200 students who graduate from the University annually, - this number is based on students attending a graduation ceremony and excludes those who graduate 'in absentia'. Please note that the number of students attending graduation is indicative, and there is no guarantee of actual numbers. Tenderers must be able to provide all Services listed in the Specification, failure to provide any aspect of these Services may result in your tender being considered no further.",
"status": "active",
"options": {
"description": "The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer either intended as partial replacement of services or as the extension of existing services. The Contracting Authority may at its sole discretion exercise this option."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "The contract is for a 3 year term with an optional 12 month extension period. Renewal will be planned accordingly."
}
}
],
"bidOpening": {
"date": "2019-03-12T12:00:00Z"
},
"communication": {
"atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Part 4B1.2 ESPD - Bidders will be required to have an average yearly turnover of a minimum of 450,000 GBP for the last 3 years of the business area covered by the contract. Turnover for unrelated parts of the business must not be included. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.",
"minimum": "Part 4B5.1 ESPD - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 5M GBP Public and Product Liability Insurance = 2M GBP Professional Indemnity Insurance = 2M GBP Part 4B6 - The Contracting Authority reserves the right to undertake a credit risk rating check on Bidders to determine the suitability of the Bidder to undertake a contract of this size. The Contracting Authority reserves the right to request Bidders published/audited financial accounts for the previous 2 years. Where the Bidder intends to sub-contract more than 25% of any Contract Value of a single sub-contractor, the Contracting Authority reserves the right to access each sub-contractor. Should the financial standing of the Bidder or any sub-contractor lack evidence of the suitability of the Bidder to undertake this contract the Contracting Authority reserves the right exclude the Bidder from this procurement exercise. Part 4C1.2 ESPD - Bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of this notice and as described in the procurement documents. Within responses Bidders are required to provide details of 3 customers within similar size organisations to provide references and to verify functionality capability offered. Part 4C.10 ESPD - Bidders will be required to confirm whether they intend to sub-contract elements of the contract, and if so, what proportion of the contract will be sub-contracted."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 150
}
},
"classification": {
"id": "79952000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "The earliest foreseeable notice publication will be 36 months from date of award of this publication."
}
},
"language": "EN",
"description": "Exclusion Grounds: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13053. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 (SC Ref:575286)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000575286"
}
],
"noticetype": "PCS Notice - Website Contract Notice"
}