Award

Supply, Installation and Maintenance of Industrial Washer

GLASGOW CITY COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

Glasgow City Council is currently engaged in a public procurement process for the "Supply, Installation and Maintenance of Industrial Washer," targeting the goods sector. This initiative is located in Glasgow, UK, and has entered the Award stage following the completion of the tender phase. Key dates include the award signature on 13th June 2019, and the contract's effective period for decommissioning two existing washers, installation of new equipment, and consumables maintenance lasting five years, with potential two further five-year extensions. The procurement was conducted through an open procedure, allowing for competitive submissions.

This tender presents significant opportunities for businesses, especially those involved in industrial equipment supply, installation, and maintenance, particularly within the care sector. Companies capable of decontaminating used Community Care Equipment and providing maintenance services would be well-suited to compete. Additionally, firms that can ensure compliance with the necessary financial and insurance requirements, while demonstrating relevant experience in similar projects, will find a pathway to engagement with the Glasgow City Council's procurement strategy, potentially fostering long-term partnerships through the five-year maintenance agreement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Supply, Installation and Maintenance of Industrial Washer

Notice Description

The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.

Lot Information

Lot 1

Glasgow City Council is inviting suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer for used Community Care Equipment. This will include the removal and decommissioning of two existing Douglas washers, as well as the maintenance (to include service and repair) and supply of consumables in relation to new industrial washer. Community Care Equipment comprises of the following types of equipment which may vary over the contract period: Hoist, Bed, Adult and Children's Seating, Bariatric Bed, Bariatric Hoist, Bariatric Bathing, Bariatric Mattresses, Slings, Toileting, Walking Aids, Bathing & Showering, Bed Accessories, Children's Equipment ,Mattress Elevators, Mattress, Stand aids and Mobility Equipment (Moving and Handling). The council may add or remove items during this course of this agreement.

Renewal: The consumables and maintenance elements shall have the options for two further extensions of up to five year periods. The council may choose to extend both elements, one element and no elements.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000575703
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357877
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)


CPV Codes

33100000 - Medical equipments

33191000 - Sterilisation, disinfection and hygiene devices

39713210 - Washer/dryers

42924720 - Decontamination equipment

44532200 - Washers

Notice Value(s)

Tender Value
£124,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£83,841 Under £100K

Notice Dates

Publication Date
20 Jun 20196 years ago
Submission Deadline
1 Apr 2019Expired
Future Notice Date
Not specified
Award Date
13 Jun 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW CITY COUNCIL
Contact Name
Raji Purba
Contact Email
raji.purba@glasgow.gov.uk
Contact Phone
+44 1412876403, +44 1412879077

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

NEWSMITH STAINLESS/OLIVER DOUGLAS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347724
    Supply, Installation and Maintenance of Industrial Washer - The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357877
    Supply, Installation and Maintenance of Industrial Washer - The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000575703-2019-06-20T00:00:00Z",
    "date": "2019-06-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000575703",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-85",
            "name": "Glasgow City Council",
            "identifier": {
                "legalName": "Glasgow City Council"
            },
            "address": {
                "streetAddress": "Chief Executives Department, City Chambers",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 1DU"
            },
            "contactPoint": {
                "name": "Raji Purba",
                "email": "raji.purba@glasgow.gov.uk",
                "telephone": "+44 1412876403",
                "faxNumber": "+44 1412879399",
                "url": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.glasgow.gov.uk"
            }
        },
        {
            "id": "org-138",
            "name": "Glasgow City Council",
            "identifier": {
                "legalName": "Glasgow City Council"
            },
            "address": {
                "streetAddress": "Chief Executives Department, City Chambers",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 1DU"
            },
            "contactPoint": {
                "name": "Raji Purba",
                "email": "raji.purba@glasgow.gov.uk",
                "telephone": "+44 1412879077",
                "faxNumber": "+44 1412879399",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.glasgow.gov.uk"
            }
        },
        {
            "id": "org-139",
            "name": "Newsmith Stainless/Oliver Douglas",
            "identifier": {
                "legalName": "Newsmith Stainless/Oliver Douglas"
            },
            "address": {
                "streetAddress": "Fountain Works, Child Lane",
                "locality": "Liversedge",
                "region": "UKE4",
                "postalCode": "WF15 7PH"
            },
            "contactPoint": {
                "telephone": "+44 1924495988"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Glasgow City Council",
        "id": "org-138"
    },
    "tender": {
        "id": "GCC004803CPU",
        "title": "Supply, Installation and Maintenance of Industrial Washer",
        "description": "The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "42924720",
                        "scheme": "CPV"
                    },
                    {
                        "id": "33100000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "33191000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "39713210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "44532200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 124000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196",
        "tenderPeriod": {
            "endDate": "2019-04-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-04-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR347724",
                "documentType": "contractNotice",
                "title": "Supply, Installation and Maintenance of Industrial Washer",
                "description": "The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347724",
                "format": "text/html"
            },
            {
                "id": "JUN357877",
                "documentType": "awardNotice",
                "title": "Supply, Installation and Maintenance of Industrial Washer",
                "description": "The council invites suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer which will be used to decontaminate used Community Care Equipment. The bidder will also be required to remove, decommission and dispose of the two existing Douglas industrial washers in an environmental manner of which the council is seeking trade in values for both. The contract is period for decommission of two existing industrial washers, supply and installation of new industrial washers shall be for a period of three months. Purchase of consumables and maintenance which includes servicing and repair shall be for a period of five years. The council will have an option to extend the contract for supply of consumables and maintenance for two further extensions of up to five year periods which will be exercised by the council serving notice on the Applicant in accordance with the council's Terms and Conditions.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357877",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Glasgow City Council is inviting suitable qualified and experienced applicants to submit bids for the supply, installation and maintenance of industrial washer for used Community Care Equipment. This will include the removal and decommissioning of two existing Douglas washers, as well as the maintenance (to include service and repair) and supply of consumables in relation to new industrial washer. Community Care Equipment comprises of the following types of equipment which may vary over the contract period: Hoist, Bed, Adult and Children's Seating, Bariatric Bed, Bariatric Hoist, Bariatric Bathing, Bariatric Mattresses, Slings, Toileting, Walking Aids, Bathing & Showering, Bed Accessories, Children's Equipment ,Mattress Elevators, Mattress, Stand aids and Mobility Equipment (Moving and Handling). The council may add or remove items during this course of this agreement.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The consumables and maintenance elements shall have the options for two further extensions of up to five year periods. The council may choose to extend both elements, one element and no elements."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-04-01T12:00:00Z",
            "address": {
                "streetAddress": "Glasgow"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "For Key Performance Indicators relating to this procurement, please refer to the following documents within the supplier attachment area of PCST: Document 2: Invitation to Tender (ITT) Document 3: Terms and Conditions"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted: Refers to Question: 4B.4 of ESPD: Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- There is a minimum financial requirement that affects Trading Performance and Balance Sheet strength. Financial requirements should be calculated on latest filed accounts with Companies House. Trading Performance An overall positive outcome on Pre-Tax Profits over a 3 year period (Exceptional items can be excluded from the calculation) the above would be expressed in the ratio Pre-Tax Profit/Turnover Balance Sheet Strength. Net Worth of the organisation must be positive. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities Applicants who do not comply with the above financial requirements, but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Refers to Question: 4B.6 & 6.1 of ESPD: Applicants who do not comply with the above financial requirements, but who are part of a Group, can provide a Parent Guarantee, if the Parent Company satisfies the financial requirements stipulated above. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants are required to provide a full set of accounts for the latest two individual trading years to verify that they are complying with the financial requirements of the contract. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant's economic and financial standing.",
                    "minimum": "Applicants must pass the Economic and financial aspects including: Refers to Questions: 4B.5.1 & 5.2 of ESPD Glasgow City Council's Insurance Requirements are: Employer's Liability The bidder shall take out and maintain throughout the period of their services Employer's Liability insurance to the value of at least TEN MILLION (GBP10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Public Liability / Pollution Extension The bidder shall take out and maintain throughout the period of their services Public Liability Insurance to the value of at least FIVE MILLION POUNDS STERLING (GBP5,000,000) in respect of any one claim and unlimited in the period including Pollution and Contamination cover (sudden and unforeseen) and in the aggregate. Products Insurance The bidder shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate. Glasgow City Council's Professional Indemnity Insurance Requirements The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained."
                },
                {
                    "type": "technical",
                    "description": "Refer to Question: 4C.1.2 of ESPD This section has a weighted scored of 100%. Question contained within this section will be given individual scores which total to 100%; these are detailed within the Contract Notice. To explain this in detail, should Question 4C.1.2 contain a weighting of 100% of the 100% total, and a Bidder were to score full marks for this question, then they would achieve a score of 100%, if however the Evaluation Panel (using the Scoring Methodology below) scores 60 marks for this question then they would achieve a score of 50%. Question: 4C.1.2 of ESPD states: For public supply and public service contracts only, please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice which should include the customer contact name, value of contract and contract start and end dates. ESPDS Statement For each example the following information should be provided but not be limited to: Please provide 2 relevant examples of services carried out during the last three years as specified in the contract notice: (examples from both public and/or private sector) For each example the following information should be provided but not be limited to: An overview of the contract including: customer name, contract start date contract end dates contract value Full detailed contract description to include what services were covered. The weighting will be 50% for each example with 100% attributed to two examples. TOTAL 100%",
                    "minimum": "Bidders must score a minimum threshold of 60% across the question. Any Bidder who fails to achieve the minimum score of 60% will be disqualified at this pre-selection stage."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "42924720",
            "scheme": "CPV"
        },
        "reviewDetails": "Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (if applicable)(where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of dispatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (\"the Regulations\"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:587401)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000575703"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000575703"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "GCC004803CPU-1",
            "suppliers": [
                {
                    "id": "org-139",
                    "name": "Newsmith Stainless/Oliver Douglas"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "GCC004803CPU-1",
            "awardID": "GCC004803CPU-1",
            "status": "active",
            "value": {
                "amount": 83841,
                "currency": "GBP"
            },
            "dateSigned": "2019-06-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "254",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "255",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "256",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}