Award

Provision of Corporate Online Survey Tool

EDUCATION SCOTLAND

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process involves Education Scotland seeking a supplier for the "Provision of Corporate Online Survey Tool," classified under the services industry. Located in Livingston, Scotland, this tender is currently in the Award stage following the completion of the procurement process on June 20, 2019. The contract is valued at £144,000 and was awarded following an open procurement method, which allows for broad participation. The initial tender period concluded on May 15, 2019, which was the deadline for bid submissions.

This tender presents exciting opportunities for businesses that specialise in developing online survey tools, data analysis applications, and related technologies. Companies that can demonstrate capabilities in custom survey creation, data management, and compliance with GDPR regulations would be particularly well-suited to compete. Furthermore, small to medium-sized enterprises (SMEs) with innovative solutions in the education sector may find this contract advantageous for business growth and expansion into the public sector market.

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Notice Title

Provision of Corporate Online Survey Tool

Notice Description

Education Scotland are looking to procure an online corporate survey tool which will allow for information gathering to be completed en masse and for the data to be stored and analysed centrally on a number of themes.

Lot Information

Lot 1

Education Scotland are looking to procure an online corporate survey tool which will allow for information gathering to be completed en masse and for the data to be stored and analysed centrally on a number of themes. The broad requirements are for a tool that will allow Education Scotland to: a) Create surveys with a range of question formats and logic; b) Create surveys using custom themes; c) Brand surveys with Education Scotland logos and colours; d) Create and update contact lists to facilitate survey distribution; e) Create links to and share surveys online; f) Translate surveys into the top ten languages spoken at home by pupils; g) Track and maximise responses to surveys; h) Compliance with GDPR/DPA regulations; i) Carry out detailed analysis of survey results at different levels (e.g. local, national etc.) allowing cross tabulation, data splits and automatic report generation; and j) Download survey data in bulk (across multiple surveys). The corporate survey tool is essential for the inspection management process and is central to a number of other corporate reporting activities. This includes use as part of: pre and post inspection activity; reporting on corporate KPIs; communications exercises; user surveys; and, other engagement with the education sector. Initial investigations to understand whether the survey tool could be replaced with free tools in the Glow O365 platform have uncovered that some essential requirements cannot be met by the O365 solution therefore a re-procurement is necessary.

Renewal: 2 x 12 month options to extend.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000580006
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357940
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79311000 - Survey services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£144,000 £100K-£500K

Notice Dates

Publication Date
21 Jun 20196 years ago
Submission Deadline
15 May 2019Expired
Future Notice Date
Not specified
Award Date
20 Jun 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EDUCATION SCOTLAND
Contact Name
Sandra Wilson
Contact Email
sandra.wilson@educationscotland.gov.scot, stephen.phillips@gov.scot
Contact Phone
+44 1312445748, +44 1412420131

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6GA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM Scotland

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

FORMIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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