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Electronic Counting for Local Government Elections

Scottish Government

This public procurement record has 3 releases in its history.

Award

20 Oct 2020 at 01:00

OJEU - F3 - Contract Award Notice
Tender

10 Mar 2020 at 00:00

OJEU - F2 - Contract Notice
Planning

19 Jun 2019 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Government is seeking proposals for the "Electronic Counting for Local Government Elections" project, aimed at supporting the electronic counting of ballot papers for upcoming local elections scheduled for 2022, along with potential by-elections. This procurement process is currently in the award stage, with the contract awarded to Fujitsu Services valued at £6,345,172.57, following an open procurement method detailed through the open procedure. The project will involve service provision across various UK locations, specifically catering to the needs of Scottish Local Authorities.

This contract presents compelling opportunities for businesses specialising in electronic counting systems, electoral services, or related technological solutions. Given the contract's focus on providing additional services, such as optional equipment and staff for elections, companies that demonstrate expertise in software development or technological implementation for governmental processes stand to benefit. Therefore, firms with a strong background in public sector contracts and those capable of meeting advanced technical standards are particularly well-positioned to engage and support the Scottish Government in delivering this essential service.

How relevant is this notice?

Notice Information

Notice Title

Electronic Counting for Local Government Elections

Notice Description

The Scottish Government with and on behalf of Scottish Local Authorities had a requirement to place a contract with an external service provider for the Electronic Counting for Scottish Local Government Elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2022 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Lot Information

Lot 1

The Scottish Government had a requirement to place a contract with an external service provider for the Electronic Counting for Scottish Local Government Elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2022 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: Optional services may include: Additional Equipment; Additional Staff; By-Elections; and Pilots for different technology relating to eCounting; and Any other changes arising from changes to policy or legislation.

Renewal: Following successful delivery of the 2022 elections the Scottish Government may extend the contract for an additional 3 years to provide the option for Local Authorities to use the contract for by-elections

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000581631
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397637
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

CPV Codes

22821000 - Electoral forms

72140000 - Computer hardware acceptance testing consultancy services

72212900 - Miscellaneous software development services and computer systems

72222000 - Information systems or technology strategic review and planning services

72313000 - Data capture services

72500000 - Computer-related services

Notice Value(s)

Tender Value
£7,300,000 £1M-£10M
Lots Value
£7,300,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£6,345,172 £1M-£10M

Notice Dates

Publication Date
20 Oct 20205 years ago
Submission Deadline
21 Apr 2020Expired
Future Notice Date
31 Jan 2020Expired
Award Date
16 Oct 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
EH6 6QQ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
Not specified
Local Authority
City of Edinburgh
Electoral Ward
Leith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Fujitsu Services

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN358076
    Electronic Counting for Local Government Elections - The Scottish Government has a requirement to place a contract with an external service provider for the Electronic Counting for Scottish Local Government Elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2022 and potentially 2027. The service provider will also be required to provide the services for local government by-elections for the duration of the contract. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383522
    Electronic Counting for Local Government Elections - The Scottish Government with and on behalf of Scottish Local Authorities has a requirement to place a contract with an external service provider for the Electronic Counting for Scottish Local Government Elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2022 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397637
    Electronic Counting for Local Government Elections - The Scottish Government with and on behalf of Scottish Local Authorities had a requirement to place a contract with an external service provider for the Electronic Counting for Scottish Local Government Elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2022 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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