Award

Provision of Music Retroconversion Keyboarding Services

NATIONAL LIBRARY OF SCOTLAND

This public procurement record has 2 releases in its history.

Award

03 Dec 2019 at 00:00

Tender

23 Jul 2019 at 00:00

Summary of the contracting process

The National Library of Scotland is conducting a procurement process for the "Provision of Music Retroconversion Keyboarding Services", located at George IV Bridge, Edinburgh. This procurement, classified under the services category with a CPV code of 72312000, follows an open procedure and is currently in the contract award stage. The tender was officially awarded on November 18, 2019, with an associated value of £39,836. The goal of this project aligns with the Library’s strategy to improve access to its collections by digitising approximately 340,000 records from its music card catalogues.

This tender presents a valuable opportunity for businesses specialising in data transcription and digital archiving services, particularly those with expertise in handling archival materials. Companies that can demonstrate a strong commitment to quality, as indicated by the award criteria, which gives 30% weight to quality and 70% to price, would be well-positioned to engage in similar projects. The collaborative nature of this initiative may also open avenues for SMEs to partner with larger entities or engage in subcontracting arrangements during the execution phase of this contract.

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Notice Title

Provision of Music Retroconversion Keyboarding Services

Notice Description

National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services

Lot Information

Lot 1

As part of the 2015-2020 Library Strategy the National Library of Scotland "the Library" has committed to improving access to the library's collections. By 2025 the library aims to have completed a full listing of the Library's holdings and have a third in digital format. As part of this commitment the Library has digitised the music card catalogues, as the basis for converting them into online bibliographic records. There are approximately 340,000 records within the Music Card Catalogues, the collection as a whole is made up of a number of different finding aids with the individual records ranging in age from the 1800s onwards. The first stage of this process has already been procured and is completed. This involved the secure transportation and scanning of the entire card collection, which was being arranged, transported and scanned in batches. The second stage of this process - and which this procurement relates to - is the transcribing of the information from the scanned images into a database via a Web form which will allow the library to ingest the data into the Library's online catalogue. The level of risk associated with this second stage is considerably lower as it will not include the transportation of original documents, the scanned images will be provided electronically. The Library has a requirement to place a contract with an external Service Provider for the provision of this data transcription exercise. There is an interdependency with the third phase of the overall project during which the Library will recruit editing staff to work on checking and editing the data produced by the transcribers prior to ingest into the Library's online catalogue. This phase will start soon after this keyboarding contract starts and the work will run in tandem.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000591992
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72312000 - Data entry services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£39,836 Under £100K

Notice Dates

Publication Date
3 Dec 20196 years ago
Submission Deadline
22 Aug 2019Expired
Future Notice Date
Not specified
Award Date
18 Nov 20196 years ago
Contract Period
1 Nov 2019 - 31 Oct 2020 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL LIBRARY OF SCOTLAND
Contact Name
Colin Campbell (On behalf of the Library)
Contact Email
colin.campbell3@gov.scot
Contact Phone
+44 1412420167

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

AEL DATA SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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