Notice Information
Notice Title
Provision of Music Retroconversion Keyboarding Services
Notice Description
National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services
Lot Information
Lot 1
As part of the 2015-2020 Library Strategy the National Library of Scotland "the Library" has committed to improving access to the library's collections. By 2025 the library aims to have completed a full listing of the Library's holdings and have a third in digital format. As part of this commitment the Library has digitised the music card catalogues, as the basis for converting them into online bibliographic records. There are approximately 340,000 records within the Music Card Catalogues, the collection as a whole is made up of a number of different finding aids with the individual records ranging in age from the 1800s onwards. The first stage of this process has already been procured and is completed. This involved the secure transportation and scanning of the entire card collection, which was being arranged, transported and scanned in batches. The second stage of this process - and which this procurement relates to - is the transcribing of the information from the scanned images into a database via a Web form which will allow the library to ingest the data into the Library's online catalogue. The level of risk associated with this second stage is considerably lower as it will not include the transportation of original documents, the scanned images will be provided electronically. The Library has a requirement to place a contract with an external Service Provider for the provision of this data transcription exercise. There is an interdependency with the third phase of the overall project during which the Library will recruit editing staff to work on checking and editing the data produced by the transcribers prior to ingest into the Library's online catalogue. This phase will start soon after this keyboarding contract starts and the work will run in tandem.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000591992
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72312000 - Data entry services
Notice Value(s)
- Tender Value
- £100,000 £100K-£500K
- Lots Value
- £100,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £39,836 Under £100K
Notice Dates
- Publication Date
- 3 Dec 20196 years ago
- Submission Deadline
- 22 Aug 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Nov 20196 years ago
- Contract Period
- 1 Nov 2019 - 31 Oct 2020 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL LIBRARY OF SCOTLAND
- Contact Name
- Colin Campbell (On behalf of the Library)
- Contact Email
- colin.campbell3@gov.scot
- Contact Phone
- +44 1412420167
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1EW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=11
19th August 2019 - Clarification response on Lots for this requirement. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=10
12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 13 Sound Collections Shelflist Example -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=9
12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 13 Sound Collections Shelflist Example -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=8
12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 12 Uncatalogued Guardbooks Example -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=7
5th August 2019 - Supplier question regarding input of incidentals (i.e. musical symbols likeor #) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=6
25th July 2019 - 2018_19_028 - Keyboarding - Schedule 3 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=1
25th July 2019 - 2018_19_028 - Keyboarding - Schedule 1 Annex A - Keyboarding Manual -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=2
25th July 2019 - 2018_19_028 - Keyboarding Schedule 1 Annex B - Transcriber Image Crib Sheets Cats 1-13 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=3
25th July 2019 - 2018_19_028 - Keyboarding - Schedule 2 - Pricing -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=4
25th July 2019 - 2018_19_028 - Keyboarding - Instructions to Tenders -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=5
25th July 2019 - 2018_19_028 - Keyboarding - Schedule 1 - Statement of Requirements -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL361365
Provision of Music Retroconversion Keyboarding Services - National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110
Provision of Music Retroconversion Keyboarding Services - National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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