Aids & Adaptations

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    "id": "ocds-r6ebe6-0000593207-2019-08-02T00:00:00Z",
    "date": "2019-08-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000593207",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-112",
            "name": "River Clyde Homes",
            "identifier": {
                "legalName": "River Clyde Homes"
            },
            "address": {
                "streetAddress": "Roxburgh House, 102-112 Roxburgh Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 4JT"
            },
            "contactPoint": {
                "email": "procurement@riverclydehomes.org.uk",
                "telephone": "+44 8000132196",
                "url": "https://www.publiccontractsscotland.gov.uk"
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                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
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                ],
                "url": "http://riverclydehomes.org.uk"
            }
        }
    ],
    "buyer": {
        "name": "River Clyde Homes",
        "id": "org-112"
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    "tender": {
        "id": "RCH510",
        "title": "Aids & Adaptations",
        "description": "River Clyde Homes (RCH), and our subsidiary Home Fix Scotland, are looking to procure a competent and experienced company to support us in undertaking Aids & Adaptation Works within our properties.",
        "status": "active",
        "items": [
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                        "id": "33196200",
                        "scheme": "CPV"
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                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-08-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-08-16T12:00:00Z"
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        "documents": [
            {
                "id": "AUG362081",
                "documentType": "contractNotice",
                "title": "Aids & Adaptations",
                "description": "River Clyde Homes (RCH), and our subsidiary Home Fix Scotland, are looking to procure a competent and experienced company to support us in undertaking Aids & Adaptation Works within our properties.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG362081",
                "format": "text/html"
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            {
                "id": "AUG362081-1",
                "title": "RCH510 - Aids & Adaptations Tender Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=1",
                "datePublished": "2019-08-02T15:06:41Z",
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            {
                "id": "AUG362081-2",
                "title": "RCH510 - Appendix A - ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=2",
                "datePublished": "2019-08-02T15:06:41Z",
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            {
                "id": "AUG362081-3",
                "title": "RCH510 - Appendix B - Tender Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=3",
                "datePublished": "2019-08-02T15:06:41Z",
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            {
                "id": "AUG362081-4",
                "title": "RCH510 - Appendix C - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=4",
                "datePublished": "2019-08-02T15:06:41Z",
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            {
                "id": "AUG362081-5",
                "title": "RCH510 - Appendix D - Contract Terms & Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=5",
                "datePublished": "2019-08-02T15:06:41Z",
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            {
                "id": "AUG362081-6",
                "title": "RCH510 - Appendix E - Certification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG362081&idx=6",
                "datePublished": "2019-08-02T15:06:41Z",
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        "lots": [
            {
                "id": "1",
                "description": "River Clyde Homes & Home Fix Scotland are seeking to employ a suitably experienced and competent company to support us in undertaking Aids & Adaptation Works within our properties. There are approximately 150 referrals a year, with the main work streams involving: - Bathroom adaptations (wet floor shower rooms etc). - Minor adaptations (handrails, grab rails, etc). It is envisaged that the successful company will be allocated on average three adaptations a week. Each work item is required to be completed within five working days from instruction. Only companies who have the requisite resource to meet this requirement should submit a tender response.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for an initial 2-year period. RCH may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-08-16T12:00:00Z"
        },
        "contractTerms": {
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            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Key Performance Indicators which require to be met throughout the lifecycle of the contract are detailed within the tender document."
        },
        "coveredBy": [
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A"
                },
                {
                    "type": "economic",
                    "description": "ESPD question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 5m GBP Bidders should indicate whether they hold the required cover in the table provided within the ESPD ESPD question 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Public Liability Insurance = 10m GBP Bidders should indicate whether they hold the required cover in the table provided within the ESPD.",
                    "minimum": "ESPD Question 4B.6 The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH's Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the ESPD."
                },
                {
                    "type": "technical",
                    "description": "ESPD Question 4C.1.2 Bidder's will be required to provide three examples of the successful delivery of contracts that are close in nature and scope to RCH's requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders also required to provide written references with their response from two of the three clients listed. The references should provide a summary of the works undertaken and indicate the clients own satisfaction levels with the quality of service they received(Pass/Fail) ESPD Question 4C.2 Bidders are required to provide details of the on-site staff that will service the contract in the event of a successful bid. The number of staff available, the staff member's core skills, qualifications, accreditations, experience and competency should be provided. (Pass./Fail) ESPD Question 4C.6.1 Bidders are required to provide details of the relevant experience and educational and professional qualifications held by the key staff who will be responsible for servicing the RCH contract in the event of a successful bid.(Pass/Fail) ESPD Question 4C.10 Bidders are required to provide details of the proportion) of the contract that they intend to subcontract, and provide details of the sub-contractors they intend to sub-contract these works to. If the bidder has decided to subcontract a core part of the contract then a separate ESPD for such subcontractors must be completed. ESPD Question 4D.1 Bidders must be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. (Pass/Fail) And Bidders must be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control. (Pass/Fail) And Prior to any contract award the preferred bidder will require to provide any relevant information in relation to Health & Safety as requested by RCH's Health & Safety Team. Only companies who are deemed safe by the Health & Safety Team will be awarded a contract with RCH. (Pass/Fail)"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45453100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "July 2023"
        }
    },
    "language": "EN",
    "description": "Tenders must be submitted via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries in relation to the tender must be raised via the 'Question & Answer' function of the PCS website. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593207. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Bidders require to set out what specific, tangible, community benefits they will bring to the Inverclyde area in the event of a successful bid. These benefit's may address (but are not limited to), targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives (recycling), community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. 10% of the total tender score will be allocated to this award criterion. (SC Ref:593207)",
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