Award

Employee Engagement IT System

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process for the "Employee Engagement IT System," conducted by The Common Services Agency (NHS National Services Scotland), is complete. This contract falls within the health services industry and was focused on providing hosting and ongoing support for software that the NHS holds a perpetual licence for, ensuring its usage across Scotland's NHS Bodies and Health and Social Care Partnerships. The procurement was initiated as a limited process without prior publication, as the incumbent supplier, Webropol OY, possesses the necessary intellectual property rights. The contract was valued at £1,050,000 and signed on 28th July 2020, with a minimum duration of seven years, allowing termination thereafter by notice of twelve months.

This tender offers significant growth opportunities for businesses specialising in IT services, particularly those that can provide software hosting and support tailored to the health sector. Companies capable of delivering high-quality, reliable solutions and possessing relevant expertise in managing health-related software would be well-suited to compete. The requirements underscore the importance of existing relationships with public bodies and the ability to offer continuity of service, which could present a competitive edge in future tender processes.

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Notice Title

Employee Engagement IT System

Notice Description

The provision of hosting and ongoing support for software in which the contracting authority holds a perpetual licence and which is used to support the administration of Employee Engagement IT System throughout Scotland for NHS Bodies and Health and Social Care Partnerships.

Lot Information

Lot 1

The provision of hosting and ongoing support for software in which the contracting authority holds a perpetual licence and which is used to support the administration of the Employee Engagement IT System throughout Scotland for NHS Bodies and Health and Social Care Partnerships. The proposed contract will provide continuity of service based upon the existing solution in which there has been significant prior investment, development of expertise within the user community and on which current operational processes rely. As a result there is no financially or administratively reasonable or viable alternative to the current system to meet the needs of the service during the minimum period of the proposed contract. The proposed contract will be for a minimum period of seven years and termination thereafter by notice of twelve months.

Procurement Information

The contracting authority holds a perpetual licence to use the relevant software from the incumbent supplier. The incumbent supplier owns the intellectual property rights in the Software and is therefore the only economic operator who can supply the required support services. The proposed contract will provide continuity of service based upon the existing solution in which there has been significant prior investment, development of expertise within the user community and on which current operational processes rely. As a result there is no financially or administratively reasonable or viable alternative to the current system to meet the needs of the service during the minimum period of the proposed contract. The proposed contract will be for a minimum period of seven years and termination thereafter by notice of twelve months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000595944
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394104
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,050,000 £1M-£10M

Notice Dates

Publication Date
4 Sep 20205 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Jul 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

WEBROPOL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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