Events - Meadows and Inverleith

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000597612-2019-09-13T00:00:00Z",
    "date": "2019-09-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000597612",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-76",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "ben.fulton@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-76"
    },
    "tender": {
        "id": "CT0591",
        "title": "Events - Meadows and Inverleith",
        "description": "The City of Edinburgh Council is seeking suitable organisations to host events in the Meadows and Inverleith parkland during August.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-10-18T15:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-10-18T15:00:00Z"
        },
        "documents": [
            {
                "id": "SEP366023",
                "documentType": "contractNotice",
                "title": "Events - Meadows and Inverleith",
                "description": "The City of Edinburgh Council is seeking suitable organisations to host events in the Meadows and Inverleith parkland during August.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP366023",
                "format": "text/html"
            },
            {
                "id": "SEP366023-1",
                "title": "CT0591 Instructions To Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=1",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-2",
                "title": "CT0591 Lot 1 Meadows Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=2",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-3",
                "title": "CT0591 Lot 2 Inverleith Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=3",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-4",
                "title": "CT0591 Lot 1 and 2 Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=4",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP366023-5",
                "title": "CT0591 Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=5",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-6",
                "title": "CT0591 Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=6",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-7",
                "title": "CT0591 Meadows Events Site Map",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=7",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP366023-8",
                "title": "CT0591 Meadows Events Site Map",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=8",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP366023-9",
                "title": "Edinburgh Festivals Workers' Welfare Commitment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=9",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP366023-10",
                "title": "CT0591 Lot 1 Meadows Tenderer's Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=10",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366023-11",
                "title": "CT0591 Lot 2 Inverleith Tenderer's Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366023&idx=11",
                "datePublished": "2019-09-13T09:38:06Z",
                "dateModified": "2019-09-13T09:38:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Meadows",
                "description": "The City of Edinburgh Council is seeking suitable organisations to host events in the Meadows during August. The contract will be for two years with an option to extend for up to twenty four months.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for two years with an option to extend for up to twenty four months."
                }
            },
            {
                "id": "2",
                "title": "Inverleith",
                "description": "The City of Edinburgh Council is seeking suitable organisations to host events in Inverleith parkland during August. The contract will be for two years with an option to extend for up to twenty four months.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for two years with an option to extend for up to twenty four months."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2019-10-18T15:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Tenderers are required to have a minimum \"general\" annual turnover of for the last two financial years. Lot Event Turnover Required Lot 1 The Meadows GBP 140,000.00 Lot 2 Inverleith Park GBP 40,000.00 Where a tenderer is bidding for more than one Lot they must have turnover which is a cumulative total of the requirement of each Lot bid for. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers will be required provide the following information; Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1.1 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's Liability Insurance (minimum of GBP 5 Million) Public Liability Insurance (minimum of GBP 10 Million) All risk (minimum of GBP 5 million) Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
                    "minimum": "\"General\" annual turnover in each of the last two financial years as below; Lot 1 The Meadows GBP 140,000.00 Lot 2 Inverleith Park GBP 40,000.00 The current ratio for each of the last two financial years must exceed 1.1. Employer's Liability Insurance (minimum of GBP 5 000 000) Public Liability Insurance (minimum of GBP 10 000 000) All risk (minimum of GBP 5 000 000)"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=597612. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. Examples of Community benefits that the Council would consider are: -Funding for further park improvements; -Donations to local charities; -Support to local charities such as food festivals; -Donations of food to local food banks; -Support to local community events; -Special performances for residents of care homes/hospital performances; and -Pop up performance in libraries and other public locations outside the city centre. (SC Ref:597612) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=597612",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000597612"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}