Award

Micro Focus COBOL Software Support

CROWN OFFICE AND PROCURATOR FISCAL SERVICE

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Crown Office and Procurator Fiscal Service in Edinburgh has awarded a contract entitled "Micro Focus COBOL Software Support" for the supply of COBAL Server software support, vital for the continuous operation of its case management systems. This procurement, classified under public order and safety services, was executed through a limited award procedure without prior publication of a call for competition. The contract was signed on 22 October 2019, with an initial duration of one year and an option to extend for an additional two years. The total contract value is £148,890.

This contract presents significant opportunities for businesses specialising in software support and digital transformation, particularly those with experience in COBOL systems or related technologies. Companies that provide software maintenance and support services would be well-suited to compete, particularly as the Crown Office explores future strategies for its PROMIS case management application. The potential for expansion into alternative solutions may offer additional avenues for procurement by the Crown Office in the future, highlighting a need for innovative software providers.

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Notice Title

Micro Focus COBOL Software Support

Notice Description

This is a voluntary ex ante transparency (VEAT) notice. Crown Office and Procurator Fiscal Service (COPFS) has awarded a contract to Micro Focus International plc to supply COBAL Server software support. This is to ensure continuous operation of the COPFS case management systems. Micro Focus COBOL is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business critical software component available only from the stated supplier.

Lot Information

Lot 1

Competition is absent as this software can only be procured from Micro Focus. As part of our Digital Transformation Strategy, COPFS is considering plans to strategically move to other solutions, however, this involves significant work and requires alignment with longer-term case management development planning and funding.

Options: The contract will be awarded for 1 year with the option to extend annually for a further 2 years. The requirement will be reviewed each year to ensure this is still the most appropriate route to market and in line with strategic digital plans.

Procurement Information

Micro Focus own the IPR and licensing rights in the software. The required licenses and support to run the software package can only be provided by Micro Focus for technical reasons. COPFS will during the term of the contract investigate alternative solutions to support the PROMIS case management application.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000602634
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374362
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£148,890 £100K-£500K

Notice Dates

Publication Date
5 Dec 20196 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name
Adrian Williamson
Contact Email
procurementreturns@copfs.gov.uk
Contact Phone
+44 3000203000

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

MICRO FOCUS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371600
    Micro Focus COBOL Software Support - This is a voluntary ex ante transparency (VEAT) notice. Crown Office and Procurator Fiscal Service (COPFS) has awarded a contract to Micro Focus International plc to supply COBAL Server software support. This is to ensure continuous operation of the COPFS case management systems. Micro Focus COBOL is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business critical software component available only from the stated supplier.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374362
    Micro Focus COBOL Software Support - This is a voluntary ex ante transparency (VEAT) notice. Crown Office and Procurator Fiscal Service (COPFS) has awarded a contract to Micro Focus International plc to supply COBAL Server software support. This is to ensure continuous operation of the COPFS case management systems. Micro Focus COBOL is used to run and compile the PROMIS application that enables COPFS to manage and progress cases through the judicial system. It is a business critical software component available only from the stated supplier.

Open Contracting Data Standard (OCDS)

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