Notice Information
Notice Title
Responsive Maintenance and Void Property Works
Notice Description
Caledonia Housing Association are seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents.
Lot Information
Responsive Maintenance and Void Property Works - Lot 1 - West
Caledonia Housing Association is seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. The scope of the Works under this Contract comprises the following Workstreams: - Responsive Maintenance (including Emergency Works ordered during Normal Working Hours; and - Void Property Works
Renewal: Option to extend for 2 further periods of 12 months
Responsive Maintenance and Void Property Works - Lot 2 - CentralCaledonia Housing Association is seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. The scope of the Works under this Contract comprises the following Workstreams: - Responsive Maintenance (including Emergency Works ordered during Normal Working Hours; and - Void Property Works
Renewal: Option to extend for 2 further periods of 12 month
Responsive Maintenance and Void Property Works - Lot 3 - EastCaledonia Housing Association is seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. The scope of the Works under this Contract comprises the following Workstreams: - Responsive Maintenance (including Emergency Works ordered during Normal Working Hours; and - Void Property Works
Renewal: Option to extend for 2 further periods of 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000604250
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408311
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50000000 - Repair and maintenance services
50800000 - Miscellaneous repair and maintenance services
Notice Value(s)
- Tender Value
- £5,500,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 2 Mar 20214 years ago
- Submission Deadline
- 17 Jan 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Apr 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Contract is for a duration of 4 years with option to extend for 2 further periods of 12 months. It is expected that a future notice would be advertised November 2025
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CALEDONIA HOUSING ASSOCIATION
- Contact Name
- Claire McGlynn
- Contact Email
- claire.mcglynn@caledoniaha.co.uk
- Contact Phone
- +44 8006781228
Buyer Location
- Locality
- PERTH
- Postcode
- PH1 5SU
- Post Town
- Perth
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM02 Perth and Kinross, and Stirling
- Delivery Location
- TLM7 Eastern Scotland, TLM77 Perth and Kinross, and Stirling, TLM8 West Central Scotland
-
- Local Authority
- Perth and Kinross
- Electoral Ward
- Perth City Centre
- Westminster Constituency
- Perth and Kinross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=21
7th January 2020 - Updated contact details for Meldrum Joinery & Building and P&D Scotland Ltd -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=20
6th January 2020 - TUPE Process -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=19
24th December 2019 - Contract information, client policies etc -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=18
18th December 2019 - ESPD Document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=17
18th December 2019 - Existing Contractors - Contact Details for TUPE Purposes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=16
18th December 2019 - Repairs Lot Values Breakdown -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=15
9th December 2019 - Invitation to Tender Document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=13
9th December 2019 - Contract Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=14
9th December 2019 - Contract Particulars -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=5
6th December 2019 - Parent Company Guarantee -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=6
6th December 2019 - Preliminaries inc Appendices -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=7
6th December 2019 - Price Framework -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=8
6th December 2019 - Schedule of Rates Medium Descriptions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=9
6th December 2019 - Specification of Workmanship and Materials -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=10
6th December 2019 - Stock List -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=11
6th December 2019 - Responsive v7.1 Data -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=12
6th December 2019 - Responsive v7.1 Volume 2 (b) Schedule of Rates Mediums -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=1
6th December 2019 - Appendix 7 Cost Evaluation Spreadsheet -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=2
6th December 2019 - Articles of Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=3
6th December 2019 - Contract Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374291&idx=4
6th December 2019 - KPI Framework -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374291
Responsive Maintenance and Void Property Works - Caledonia Housing Association are seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408311
Responsive Maintenance and Void Property Works - Caledonia Housing Association are seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an "all-inclusive" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "70%"
},
{
"type": "price",
"description": "30%"
}
]
},
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"submissionTerms": {
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"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for 2 further periods of 12 months"
}
},
{
"id": "2",
"title": "Responsive Maintenance and Void Property Works - Lot 2 - Central",
"description": "Caledonia Housing Association is seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an \"all-inclusive\" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. The scope of the Works under this Contract comprises the following Workstreams: - Responsive Maintenance (including Emergency Works ordered during Normal Working Hours; and - Void Property Works",
"status": "complete",
"awardCriteria": {
"criteria": [
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}
},
{
"id": "3",
"title": "Responsive Maintenance and Void Property Works - Lot 3 - East",
"description": "Caledonia Housing Association is seeking to appoint a suitably qualified contractor for the maintenance, repair and improvement of its Properties to meet its repairing obligations as a landlord. The Contract will be let on an \"all-inclusive\" basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the Procurement Documents. The scope of the Works under this Contract comprises the following Workstreams: - Responsive Maintenance (including Emergency Works ordered during Normal Working Hours; and - Void Property Works",
"status": "complete",
"awardCriteria": {
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},
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},
"bidOpening": {
"date": "2020-01-17T12:00:00Z"
},
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"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
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"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established."
},
{
"type": "economic",
"description": "ESPD Question 4B.1b - The bidder should provide its yearly annual turnover for the number of financial years specified in this contract notice. ESPD Question 4B.3 - In case the information concerning turnover is not available for the entire period required, please state the date on which the bidder was set up or started trading. ESPD Questions 4B.5a, b & c - The bidder confirms they already have or can obtain, prior to the commencement of the contract, the levels of insurance cover indicated in this contract notice.",
"minimum": "With reference to ESPD question: 4B.1b Turnover - Bidders must demonstrate an average annual turnover for each of the three (3) previous years of greater than 1.5 times the annual value of contracts on offer. The estimated annual value of the contracts per lot are: Lot 1 - West - 497,670 GBP therefore an annual turnover of 746,505 GBP is required for this lot Lot 2 - Central - 593,716 GBP therefore an annual turnover of 890,574 GBP is required for this lot Lot 3 - East - 249,949 GBP therefore an annual turnover of 374,923 GBP is required for this lot 4B.3 - Bidders must provide the date on which the business was set up or started training, if relevant 4B.5a - Professional Indemnity Insurance - minimum of GBP 2,000,000 4B.5b - Employers Liability Insurance - minimum of GBP 10,000,000 4B.5c - Public Liability Insurance - minimum of GBP 10,000,000. Product Liability Insurance of GBP 5,000,000. Contractors All Risk Insurance - GBP 1,000,000."
},
{
"type": "technical",
"minimum": "With reference to ESPD question 4C.1, bidders will be required to provide a minimum of 3 examples from the last 5 years that demonstrate that they have experience in carrying out the works as set out in the tender, or work of a very similar nature. This should be recorded on the instructional attachment within the question and re-uploaded to the question. The Association will contact all of the companies provided in previous works examples to ascertain performance, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Association. 4C.8.1 - Bidders will be required to provide a summary of average manpower over the last three years for the part of the business that would be delivering this contract if successful. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "50000000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Contract is for a duration of 4 years with option to extend for 2 further periods of 12 months. It is expected that a future notice would be advertised November 2025"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:640408)",
"links": [
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"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000604250"
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"noticetype": "OJEU - F3 - Contract Award Notice",
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"id": "ocds-r6ebe6-0000604250-1",
"title": "Responsive Maintenance and Void Property Works - Lot 1 - West",
"suppliers": [
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"name": "THe McDougall Group Ltd"
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"title": "Responsive Maintenance and Void Property Works - Lot 2 - Central",
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"title": "Responsive Maintenance and Void Property Works - Lot 3 - East",
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"title": "Responsive Maintenance and Void Property Works - Lot 1 - West",
"status": "active",
"dateSigned": "2020-04-01T00:00:00Z"
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"id": "ocds-r6ebe6-0000604250-2",
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"relationship": [
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"scheme": "EU-OJ",
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