Award

OSM (open space grounds maintenance) 2020-2022/23

CALEDONIA HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

06 Nov 2020 at 00:00

Tender

11 Feb 2020 at 00:00

Summary of the contracting process

The Caledonia Housing Association is currently involved in a public procurement process for "OSM (Open Space Grounds Maintenance) 2020-2022/23", encompassing an open procedure that targets services within the housing and community amenities sector. This contract involves maintenance services for common spaces across 29 locations, including areas in Perth, Dundee, Fife, and Kirkintilloch. With a tender deadline on 12 March 2020, the associated contracts were awarded on 21 February 2020, totalling £194,000 for the south-east area and £81,000 for the Kirkintilloch area. This opportunity is vital for contractors interested in securing long-term contracts within a specified geographical region.

This tender presents significant business growth opportunities for landscape management companies and related service providers. Those well-suited to compete should ideally have an established operational base within the geographical areas specified or a commitment to establish one shortly after the contract award. The procurement process emphasises quality and cost criteria, allowing for the award of a maximum of two lots to a single contractor, making it essential for companies to showcase their capability in managing multiple sites efficiently while adhering to community benefit requirements and sustainability standards.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

OSM (open space grounds maintenance) 2020-2022/23

Notice Description

Open (common) Space Maintenance to 29 locations across Perth, Dundee, Fife, and 6 in Kirkintilloch

Lot Information

OSM South East Area

this lot covers 33 sites of varying size, scope and scale across North Fife, South Dundee, Carse of gowrie and south east perthshire

Renewal: 1 12 month extensions may be awarded depending on contractor performance, notified within the final 6 months of the existing contract term

OSM Kirkintilloch Area

this lot covers 6 separate locations across East Dunbartonshire for common space maintenance

Renewal: 1 12 month extensions may be awarded based on contractor performance, to be notified within the final 6 months of the original contact term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000612154
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399173
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£194,000 £100K-£500K

Notice Dates

Publication Date
6 Nov 20205 years ago
Submission Deadline
12 Mar 2020Expired
Future Notice Date
Not specified
Award Date
21 Feb 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CALEDONIA HOUSING ASSOCIATION
Contact Name
Peter Broad, mark hebner
Contact Email
mark.hebner@caledoniaha.co.uk, peter.broad@caledoniaha.co.uk
Contact Phone
+44 8006781228

Buyer Location

Locality
PERTH
Postcode
PH1 5SU
Post Town
Perth
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM7 Eastern Scotland, TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
Perth and Kinross
Electoral Ward
Perth City Centre
Westminster Constituency
Perth and Kinross-shire

Supplier Information

Number of Suppliers
2
Supplier Names

D S MCG

NURTURE LANDSCAPES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000612154-2020-11-06T00:00:00Z",
    "date": "2020-11-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000612154",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-19",
            "name": "Caledonia Housing Association",
            "identifier": {
                "legalName": "Caledonia Housing Association"
            },
            "address": {
                "streetAddress": "5 South St. John's Place",
                "locality": "Perth",
                "region": "UKM",
                "postalCode": "PH1 5SU"
            },
            "contactPoint": {
                "name": "Peter Broad",
                "email": "peter.broad@caledoniaha.co.uk",
                "telephone": "+44 8006781228",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.caledoniaha.co.uk"
            }
        },
        {
            "id": "org-62",
            "name": "Perth Sheriff Court",
            "identifier": {
                "legalName": "Perth Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Tay Street",
                "locality": "Perth",
                "postalCode": "PH2 8NL"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-288",
            "name": "Caledonia Housing Association",
            "identifier": {
                "legalName": "Caledonia Housing Association"
            },
            "address": {
                "streetAddress": "5 South St. John's Place",
                "locality": "Perth",
                "region": "UKM",
                "postalCode": "PH1 5SU"
            },
            "contactPoint": {
                "name": "mark hebner",
                "email": "mark.hebner@caledoniaha.co.uk",
                "telephone": "+44 8006781228",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.caledoniaha.co.uk"
            }
        },
        {
            "id": "org-289",
            "name": "Nurture Landscapes Ltd",
            "identifier": {
                "legalName": "Nurture Landscapes Ltd"
            },
            "address": {
                "streetAddress": "Meiklewood Business Park, Glasgow Road",
                "locality": "Kilmarnock",
                "region": "UKM",
                "postalCode": "KA3 6AG"
            },
            "contactPoint": {
                "telephone": "+44 1560600078"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-290",
            "name": "D S McG Ltd",
            "identifier": {
                "legalName": "D S McG Ltd"
            },
            "address": {
                "streetAddress": "Sand Hill, Buchlyvie",
                "locality": "Stirling",
                "region": "UK",
                "postalCode": "FK8 3PD"
            },
            "contactPoint": {
                "telephone": "+44 1360850756",
                "faxNumber": "+44 01360850756"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-157",
            "name": "Perth Sheriff Court",
            "identifier": {
                "legalName": "Perth Sheriff Court"
            },
            "address": {
                "streetAddress": "Tay Street",
                "locality": "Perth",
                "postalCode": "PH2 8NL"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Caledonia Housing Association",
        "id": "org-288"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000612154",
        "title": "OSM (open space grounds maintenance) 2020-2022/23",
        "description": "Open (common) Space Maintenance to 29 locations across Perth, Dundee, Fife, and 6 in Kirkintilloch",
        "status": "complete",
        "items": [
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "South Dundee, North Fife and the Carse of Gowrie, south east perthshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM7"
                    },
                    {
                        "region": "UKM7"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "east Dumbartonshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-03-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-03-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB380592",
                "documentType": "contractNotice",
                "title": "OSM (open space grounds maintenance) 2020-2022/23",
                "description": "Open (common) Space Maintenance to 29 locations across Perth, Dundee, Fife, and 6 in Kirkintilloch",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB380592",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB380592-1",
                "title": "tender document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=1",
                "datePublished": "2020-02-13T11:10:09Z",
                "dateModified": "2020-02-13T11:10:09Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB380592-2",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=2",
                "datePublished": "2020-02-13T11:10:09Z",
                "dateModified": "2020-02-13T11:10:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB380592-3",
                "title": "tender document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=3",
                "datePublished": "2020-02-13T11:10:09Z",
                "dateModified": "2020-02-13T11:10:09Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB380592-4",
                "title": "site plans for LOT4&5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=4",
                "datePublished": "2020-02-14T10:52:43Z",
                "dateModified": "2020-02-14T10:52:43Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "FEB380592-5",
                "title": "excel format bill sections",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=5",
                "datePublished": "2020-02-19T11:24:33Z",
                "dateModified": "2020-02-19T11:24:33Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "FEB380592-6",
                "title": "lot 5 tender docs in excel format",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=6",
                "datePublished": "2020-02-19T11:25:27Z",
                "dateModified": "2020-02-19T11:25:27Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "FEB380592-7",
                "title": "site plan no1 to match with bill section 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=7",
                "datePublished": "2020-02-20T14:55:32Z",
                "dateModified": "2020-02-20T14:55:32Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB380592-8",
                "title": "quality questions and form of tender in word format for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB380592&idx=8",
                "datePublished": "2020-02-20T15:22:23Z",
                "dateModified": "2020-02-20T15:22:23Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "NOV399173",
                "documentType": "awardNotice",
                "title": "OSM (open space grounds maintenance) 2020-2022/23",
                "description": "Open (common) Space Maintenance to 29 locations across Perth, Dundee, Fife, and 6 in Kirkintilloch",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399173",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "4",
                "title": "OSM South East Area",
                "description": "this lot covers 33 sites of varying size, scope and scale across North Fife, South Dundee, Carse of gowrie and south east perthshire",
                "status": "complete",
                "value": {
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "quality",
                            "description": "70"
                        },
                        {
                            "type": "cost",
                            "name": "cost",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 12 month extensions may be awarded depending on contractor performance, notified within the final 6 months of the existing contract term"
                }
            },
            {
                "id": "5",
                "title": "OSM Kirkintilloch Area",
                "description": "this lot covers 6 separate locations across East Dunbartonshire for common space maintenance",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "quality",
                            "description": "70"
                        },
                        {
                            "type": "cost",
                            "name": "cost",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 12 month extensions may be awarded based on contractor performance, to be notified within the final 6 months of the original contact term."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "both lots may be awarded to a single contractor, however if a tendering contractor currently has a LOT awarded with the association then a maximum of one LOT will be awarded to that contractor. it is the associations condition that any contractor working on OSM has a maximum of 2 LOTS only"
        },
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "bidOpening": {
            "date": "2020-03-12T12:00:00Z",
            "address": {
                "streetAddress": "Caledonia Housing Association, 5 South St Johns Place Perth PH1 5SU"
            },
            "description": "tenders will be opened on the afternoon of the deadline date. operation will be carried out by association staff and board member(s) as per association policy and procedure"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "performance conditions as set out in he contract documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "contractors must demonstrate their membership of a relevant trade body or professional organisation. Must be able to demonstrate previous experience on contracts of a similar size and scope with clients of a similar nature with similar property portfolios. to meet environmental impact requirements and to reduce carbon footprint, contractors must either have a base within the geographic area in which they wish to operate or commit to having one in place within 3 months of contract award as set out in the contract documents"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 031-073725"
        }
    ],
    "description": "Contractors will be required to comply with Caledonia Housing Association's policies and procedures on residents' complaints, community benefits, tenant participation and KPIs linked to all aspects of the work. Contractors and their supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes and other added value contributions by the contractors and their supply chain to support community programmes promoted by the association. Accordingly the contract performance conditions may relate in particular to secondary considerations. contractors will be limited to a maximum of 2 lots. award of which will be determined by what is deemed to be the most advantageous to the association in terms of cost,contractor location, size and scope of the contract. if any contractor currently has another LOT awarded from the previous tender exercise then they can only be awarded 1 more. contractors will have to have or commit to having an operational base within the area of award within 3 months of the award date of the contract (SC Ref:635309)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000612154"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000612154"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000612154-1",
            "title": "OSM South East Area",
            "suppliers": [
                {
                    "id": "org-289",
                    "name": "Nurture Landscapes Ltd"
                }
            ],
            "relatedLots": [
                "4"
            ]
        },
        {
            "id": "ocds-r6ebe6-0000612154-2",
            "title": "OSM Kirkintilloch Area",
            "suppliers": [
                {
                    "id": "org-290",
                    "name": "D S McG Ltd"
                }
            ],
            "relatedLots": [
                "5"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000612154-1",
            "awardID": "ocds-r6ebe6-0000612154-1",
            "title": "OSM South East Area",
            "status": "active",
            "value": {
                "amount": 113000,
                "currency": "GBP"
            },
            "dateSigned": "2020-02-21T00:00:00Z"
        },
        {
            "id": "ocds-r6ebe6-0000612154-2",
            "awardID": "ocds-r6ebe6-0000612154-2",
            "title": "OSM Kirkintilloch Area",
            "status": "active",
            "value": {
                "amount": 81000,
                "currency": "GBP"
            },
            "dateSigned": "2020-02-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "602",
                "measure": "bids",
                "value": 6,
                "relatedLot": "4"
            },
            {
                "id": "603",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "4"
            },
            {
                "id": "604",
                "measure": "foreignBidsFromEU",
                "value": 6,
                "relatedLot": "4"
            },
            {
                "id": "605",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "4"
            },
            {
                "id": "606",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "4"
            },
            {
                "id": "607",
                "measure": "bids",
                "value": 6,
                "relatedLot": "5"
            },
            {
                "id": "608",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "5"
            },
            {
                "id": "609",
                "measure": "foreignBidsFromEU",
                "value": 6,
                "relatedLot": "5"
            },
            {
                "id": "610",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "5"
            },
            {
                "id": "611",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "5"
            }
        ]
    }
}