Award

Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment

STIRLING COUNCIL

This public procurement record has 2 releases in its history.

Award

26 May 2020 at 00:00

Tender

04 Feb 2020 at 00:00

Summary of the contracting process

The procurement process initiated by Stirling Council involves a tender for the "Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment". This tender falls under the category of services and takes place in the Stirling Council area, located in the UK. The procurement is currently at the Award stage, with a total contract value of £415,078.85. The tender was awarded on 5th May 2020, following an open procedure that allowed multiple suppliers to participate, with the submission deadline previously set for 11th March 2020.

This opportunity presents a significant business growth avenue, particularly for companies specialising in HVAC systems maintenance and related services. Businesses equipped with the relevant certifications, such as Gas Safe and F Gas accreditation, will be well-positioned to compete for this contract. Furthermore, firms that offer responsive maintenance services and have experience managing large-scale projects in the public sector can leverage this tender to expand their operational portfolio and build a stronger relationship with local authorities like Stirling Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment

Notice Description

This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.

Lot Information

Lot 1

This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service. Specification / scope of service The type of work consists of providing regular servicing and reactive maintenance of the central boiler systems and air conditioning and ventilation plant Servicing (Central Boilers) Gas fired boilers to be serviced May/June Oil fired boilers to be serviced May/June, and second visit November/December The servicing of the air conditioning units must include one annual service in accordance with the manufacturer's guidelines. Kitchen Canopies to be cleaned in accordance with TR19, first visit May/June and second visit November/December, Wet Film Thickness Tests to be carried out annually at first visit - photographic evidence may be required In terms of responsive maintenance, the Contractor will be responsible for providing and undertaking all responsive maintenance repairs associated with the Central Boiler Plant as well as all supporting pipework and radiators, 24 hours a day 365 days a year. All response times to complete failure of the system must be within 4 hours of the fault being reported.

Renewal: Option to extend a further 2 x 12 month periods

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000613264
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY387247
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£415,078 £100K-£500K

Notice Dates

Publication Date
26 May 20205 years ago
Submission Deadline
11 Mar 2020Expired
Future Notice Date
Not specified
Award Date
5 May 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
if additional 2 years extension is taken up then further notice estimated to be published December 2024

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
STIRLING COUNCIL
Contact Name
Yvonne Anderson
Contact Email
andersony@stirling.gov.uk, mcmanusr@stirling.gov.uk
Contact Phone
+44 1786233384

Buyer Location

Locality
STIRLING
Postcode
FK8 2ET
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM77 Perth and Kinross, and Stirling

Local Authority
Stirling
Electoral Ward
Stirling West
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
1
Supplier Name

SKANSKA FACILITIES MANAGER

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB379727
    Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment - This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY387247
    Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment - This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000613264-2020-05-26T00:00:00Z",
    "date": "2020-05-26T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000613264",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-10",
            "name": "Stirling Council",
            "identifier": {
                "legalName": "Stirling Council"
            },
            "address": {
                "streetAddress": "Strategic Commissioning, Old Viewforth",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK8 2ET"
            },
            "contactPoint": {
                "email": "mcmanusr@stirling.gov.uk",
                "telephone": "+44 1786233384",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.stirling.gov.uk"
            }
        },
        {
            "id": "org-108",
            "name": "Stirling Sherrif Court",
            "identifier": {
                "legalName": "Stirling Sherrif Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Viewfield Place",
                "locality": "Stirling",
                "postalCode": "FK8 1NH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-26",
            "name": "Stirling Council",
            "identifier": {
                "legalName": "Stirling Council"
            },
            "address": {
                "streetAddress": "Strategic Commissioning, Old Viewforth",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK8 2ET"
            },
            "contactPoint": {
                "name": "Yvonne Anderson",
                "email": "andersony@stirling.gov.uk",
                "telephone": "+44 1786233384",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.stirling.gov.uk"
            }
        },
        {
            "id": "org-29",
            "name": "Skanska Facilities Manager",
            "identifier": {
                "legalName": "Skanska Facilities Manager"
            },
            "address": {
                "streetAddress": "excel House 1 renshaw place, Motherwell",
                "locality": "GLASGOW",
                "region": "UKM77",
                "postalCode": "ML1 4UF"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-30",
            "name": "Stirling Sherrif Court",
            "identifier": {
                "legalName": "Stirling Sherrif Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Viewfield Place",
                "locality": "Stirling",
                "postalCode": "FK8 1NH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Stirling Council",
        "id": "org-26"
    },
    "tender": {
        "id": "SC1920-0042",
        "title": "Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment",
        "description": "This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Stirling Council area"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 680000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-03-11T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-03-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB379727",
                "documentType": "contractNotice",
                "title": "Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment",
                "description": "This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB379727",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAY387247",
                "documentType": "awardNotice",
                "title": "Servicing, Maintenance and Repair of Heating, Ventilation and Air Conditioning Plant and Equipment",
                "description": "This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and ventilation and air conditioning plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY387247",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This tender exercise is being undertaken for the supply of regular maintenance and servicing of all central boilers and plant in accordance with the manufacturers written guidelines, and for providing a reactive maintenance service. Specification / scope of service The type of work consists of providing regular servicing and reactive maintenance of the central boiler systems and air conditioning and ventilation plant Servicing (Central Boilers) Gas fired boilers to be serviced May/June Oil fired boilers to be serviced May/June, and second visit November/December The servicing of the air conditioning units must include one annual service in accordance with the manufacturer's guidelines. Kitchen Canopies to be cleaned in accordance with TR19, first visit May/June and second visit November/December, Wet Film Thickness Tests to be carried out annually at first visit - photographic evidence may be required In terms of responsive maintenance, the Contractor will be responsible for providing and undertaking all responsive maintenance repairs associated with the Central Boiler Plant as well as all supporting pipework and radiators, 24 hours a day 365 days a year. All response times to complete failure of the system must be within 4 hours of the fault being reported.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "30"
                        },
                        {
                            "type": "cost",
                            "name": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend a further 2 x 12 month periods"
                }
            }
        ],
        "bidOpening": {
            "date": "2020-03-11T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "For the purpose of this Contract, the Contractor, (including any Sub-Contractors if appropriate) and their operatives, throughout the duration of the contract, must be suitably qualified in the relevant disciplines and modules for the allocated task. ie Gas Safe Registered, F Gas Accredited."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50720000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "if additional 2 years extension is taken up then further notice estimated to be published December 2024"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:621992)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000613264"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000613264"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "SC1920-0042",
            "suppliers": [
                {
                    "id": "org-29",
                    "name": "Skanska Facilities Manager"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SC1920-0042",
            "awardID": "SC1920-0042",
            "status": "active",
            "value": {
                "amount": 415078.85,
                "currency": "GBP"
            },
            "dateSigned": "2020-05-05T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 026-060294"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "56",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "57",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "58",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "59",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "60",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "1"
            }
        ]
    }
}