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Provision of heat and maintenance for biomass boilers

Dumfries and Galloway Council

This public procurement record has 2 releases in its history.

Award

24 Aug 2020 at 01:00

OJEU - F3 - Contract Award Notice
Tender

19 Mar 2020 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves Dumfries and Galloway Council, seeking tenders for the "Provision of heat and maintenance for biomass boilers". This contract falls within the services sector, specifically focusing on general public services and energy provision. The project is located in Dumfries, UK, with a tender period that ended on 20th April 2020. The council utilised an open procurement method, allowing any qualified suppliers to submit bids for this initiative. The process has now reached the award stage, having been initiated on 19th March 2020, and the contract was officially signed on 12th August 2020, valued at £723,175.08.

This tender presents substantial growth opportunities for businesses specialising in energy services, particularly those offering biomass solutions and maintenance services. Small and Medium-sized Enterprises (SMEs) in the energy sector may find this project particularly advantageous, as there were two bids submitted during the tender process, both from SMEs. The contract's stipulation on providing heat monitors and the ongoing nature of service provision allow for potential repeat business, thus offering further avenues for ongoing relationships with the council beyond the initial contract term.

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Notice Information

Notice Title

Provision of heat and maintenance for biomass boilers

Notice Description

The purpose of this contract is to purchase heat and carry out maintenance to Biomass Boilers throughout Dumfries & Galloway. A heat meter will record the passing of heat through the pipework and register this as kWhs of heat. A unit cost will be provided by the tenderers which will be used to calculate the running costs of the provision of heat to the property. A simple calculation of kWhs multiplied by unit cost will be invoiced to Dumfries and Galloway Council on a monthly basis. It is estimated the annual consumption will be 8-10 million kWhs. Contractors may be required to supply heat monitors under this contract and an item has been added to the pricing document to accommodate this. The successful contractor will require to gain access to any existing monitoring systems and should take account of any costs relating to this in the pricing of this document.

Lot Information

Lot 1

The purpose of this contract is to purchase heat and carry out maintenance to Biomass Boilers throughout Dumfries & Galloway. A heat meter will record the passing of heat through the pipework and register this as kWhs of heat. A unit cost will be provided by the tenderers which will be used to calculate the running costs of the provision of heat to the property. A simple calculation of kWhs multiplied by unit cost will be invoiced to Dumfries and Galloway Council on a monthly basis. It is estimated the annual consumption will be 8-10 million kWhs. Contractors may be required to supply heat monitors under this contract and an item has been added to the pricing document to accommodate this. The successful contractor will require to gain access to any existing monitoring systems and should take account of any costs relating to this in the pricing of this document.

Options: A 12 month extension will be offered

Renewal: On expiry of this contract, a further three 12 month extensions will be offered

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000617707
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG393207
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

45 - Construction work

50 - Repair and maintenance services

CPV Codes

03413000 - Fuel wood

45259300 - Heating-plant repair and maintenance work

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£723,175 £500K-£1M

Notice Dates

Publication Date
24 Aug 20206 years ago
Submission Deadline
20 Apr 2020Expired
Future Notice Date
Not specified
Award Date
12 Aug 20206 years ago
Contract Period
Not specified - Not specified
Recurrence
On expiry of the contract term and any exercised extensions

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Supplier Information

Number of Suppliers
1
Supplier Name

Reheat

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384147
    Provision of heat and maintenance for biomass boilers - The purpose of this contract is to purchase heat and carry out maintenance to Biomass Boilers throughout Dumfries & Galloway. A heat meter will record the passing of heat through the pipework and register this as kWhs of heat. A unit cost will be provided by the tenderers which will be used to calculate the running costs of the provision of heat to the property. A simple calculation of kWhs multiplied by unit cost will be invoiced to Dumfries and Galloway Council on a monthly basis. It is estimated the annual consumption will be 8-10 million kWhs. Contractors may be required to supply heat monitors under this contract and an item has been added to the pricing document to accommodate this. The successful contractor will require to gain access to any existing monitoring systems and should take account of any costs relating to this in the pricing of this document.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG393207
    Provision of heat and maintenance for biomass boilers - The purpose of this contract is to purchase heat and carry out maintenance to Biomass Boilers throughout Dumfries & Galloway. A heat meter will record the passing of heat through the pipework and register this as kWhs of heat. A unit cost will be provided by the tenderers which will be used to calculate the running costs of the provision of heat to the property. A simple calculation of kWhs multiplied by unit cost will be invoiced to Dumfries and Galloway Council on a monthly basis. It is estimated the annual consumption will be 8-10 million kWhs. Contractors may be required to supply heat monitors under this contract and an item has been added to the pricing document to accommodate this. The successful contractor will require to gain access to any existing monitoring systems and should take account of any costs relating to this in the pricing of this document.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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