Award

Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 2 releases in its history.

Award

22 Oct 2020 at 00:00

PCS Notice - Website Contract Award Notice
Tender

20 Aug 2020 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The National Records of Scotland is conducting a procurement process titled "Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review" within the services industry sector. This contract is primarily located in Edinburgh and is currently at the award stage. The tender process originally commenced with submissions due by 3rd September 2020. The successful bidder for this contract is Ove Arup & Partners, with a total contract value of £88,500, signed on 21st October 2020.

This tender presents substantial opportunities for businesses specialising in fire safety management, architectural assessment, and consultancy services, particularly those experienced with historic or category-listed buildings. Companies that have expertise in evaluating the efficacy of fire safety systems, emergency evacuation procedures, and compliance with current best practices would be well-positioned to compete for future similar procurements. With a growing demand for enhanced fire strategy reviews in culturally significant buildings, this represents a potential growth avenue for firms in Scotland's construction and safety sectors.

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Notice Information

Notice Title

Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review

Notice Description

National Records of Scotland (NRS) is seeking tenders for the provision of an overarching review to be undertaken of its fire strategy along with the development of detailed individual fire strategy reviews of the six separate buildings that comprise the NRS Estate. NRS requires a review of its estate and processes around the management of fire. The anticipated performance of the buildings in the event of a fire needs to be understood and analysed, including the systems in place to detect and suppress fire, raise alarms and carry out safe evacuations.

Lot Information

Lot 1

The review is to include the general arrangement of the buildings and their fabric as well as all existing fire safety systems - detection, alarms, evacuation, suppression systems and compare these to current best practice given the nature of the organisation and the irreplaceable material that it holds for the nation. Three of the six buildings are Category A listed and are themselves of cultural significance. Buildings are given listed status if they are of special architectural or historic interest and Category A listings are reserved for buildings of national or international importance either architectural or historic, or if they are fine, little altered examples of some particular period, style or building type. Understanding how these iconic listed buildings can achieve best practice in fire performance and safety is a key requirement. The outcome of the overarching review is to provide clarity and direction to NRS and the detailed reviews are to provide specific understanding of any limitations of the existing arrangements, and recommendations to ensure NRS achieves compliance with best practice and industry standards based on a detailed understanding of the business requirements of the organisation. NRS requires a review of responsibilities, priorities, processes and procedures in the governance of fire as well as a review of how it supports staff and managers in facilitating and managing this essential requirement. A further requirement of the review is to allow NRS to understand the existing situation across its estate and to consider improvements that can be made to building fabric performance, fire safety systems and operational processes where required, and to raise awareness of the risks of fire by all and also be confident that it is providing a suitable environment for the storage of precious documents and a safe environment for staff and visitors. The Contractor may be asked to provide additional fire safety advice and assist NRS in the implementation of recommendations that result from the review if required.

Options: Additional Services may be requested and will be subject to the recommendations of the review.

Renewal: Further work can be requested as set out in the procurement documents and an extension may be granted to facilitate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000621781
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397646
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£88,500 Under £100K

Notice Dates

Publication Date
22 Oct 20205 years ago
Submission Deadline
3 Sep 2020Expired
Future Notice Date
Not specified
Award Date
21 Oct 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Leanne Gourlay
Contact Email
bev.davenport@nrscotland.gov.uk, leanne.gourlay@nrscotland.gov.uk
Contact Phone
+44 1312444215, +44 1313144215

Buyer Location

Locality
EDINBURGH
Postcode
EH12 7TF
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Corstorphine/Murrayfield
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

OVE ARUP & PARTNERS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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