Notice Information
Notice Title
Grounds Maintenance Contract
Notice Description
Grasscutting Services for various locations
Lot Information
Lot 1
No suitable Tenders were received. A negotiation took place in accordance with Regulation 33 of the Public Contracts (Scotland) Regulations 2015.
Procurement Information
The Contracting Entity, Shetland Islands Council, conducted a procurement exercise in line with EU Directive 2014/24/EU for Grounds Maintenance. On conclusion of the tendering exercise, only one tender had been submitted, by a local supplier, which on review was unsuitable. This was predominantly due to the price of the tender significantly exceeding anticipated costs and authorised budget. The Contracting Entity being located in a remote location means there is a limited number of suitable options and businesses that can reasonably tender for this specific Grounds Maintenance Contract. Accordingly, the Tender could not be accepted and the procurement exercise was abandoned for the reason of the excessive price submitted. Further to abandonment of that procurement it was considered that the only reasonable option open to the Council was to negotiate the requirements. A negotiation was therefore entered into in accordance with regulation 33 of the Public Contracts (Scotland) Regulations 2015.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000621787
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389574
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £202,593 £100K-£500K
Notice Dates
- Publication Date
- 1 Jul 20205 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 May 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SHETLAND ISLANDS COUNCIL
- Contact Name
- Not specified
- Contact Email
- contract.admin@shetland.gov.uk
- Contact Phone
- +44 1595744595
Buyer Location
- Locality
- SHETLAND
- Postcode
- ZE1 0LZ
- Post Town
- Lerwick
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM66 Shetland Islands
-
- Local Authority
- Shetland Islands
- Electoral Ward
- Lerwick North and Bressay
- Westminster Constituency
- Orkney and Shetland
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389574
Grounds Maintenance Contract - Grasscutting Services for various locations
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000621787-2020-07-01T00:00:00Z",
"date": "2020-07-01T00:00:00Z",
"ocid": "ocds-r6ebe6-0000621787",
"initiationType": "tender",
"parties": [
{
"id": "org-246",
"name": "Shetland Islands Council",
"identifier": {
"legalName": "Shetland Islands Council"
},
"address": {
"streetAddress": "8 North Ness Business Park, Lerwick",
"locality": "Shetland",
"region": "UKM66",
"postalCode": "ZE1 0LZ"
},
"contactPoint": {
"email": "contract.admin@shetland.gov.uk",
"telephone": "+44 1595744595",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.shetland.gov.uk"
}
},
{
"id": "org-247",
"name": "Shetland Grasscutting (a trading name of Grounds Maintenance Solutions Ltd)",
"identifier": {
"legalName": "Shetland Grasscutting (a trading name of Grounds Maintenance Solutions Ltd)"
},
"address": {
"streetAddress": "Middlebank, 3 Bells Road,, Lerwick, Shetland",
"locality": "Lerwick",
"region": "UKM66",
"postalCode": "ZE1 0QB"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-248",
"name": "Lerwick Sheriff Court",
"identifier": {
"legalName": "Lerwick Sheriff Court"
},
"address": {
"streetAddress": "King Erik Street",
"locality": "Lerwick",
"postalCode": "ZE1 0HD"
},
"contactPoint": {
"email": "lerwick@scotcourts.gov.uk",
"telephone": "+44 1595693914",
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Shetland Islands Council",
"id": "org-246"
},
"tender": {
"id": "ocds-r6ebe6-0000621787",
"title": "Grounds Maintenance Contract",
"description": "Grasscutting Services for various locations",
"status": "complete",
"items": [
{
"id": "1",
"deliveryLocation": {
"description": "Shetland Islands and as required by the Contracting Authority."
},
"deliveryAddresses": [
{
"region": "UKM66"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationale": "The Contracting Entity, Shetland Islands Council, conducted a procurement exercise in line with EU Directive 2014/24/EU for Grounds Maintenance. On conclusion of the tendering exercise, only one tender had been submitted, by a local supplier, which on review was unsuitable. This was predominantly due to the price of the tender significantly exceeding anticipated costs and authorised budget. The Contracting Entity being located in a remote location means there is a limited number of suitable options and businesses that can reasonably tender for this specific Grounds Maintenance Contract. Accordingly, the Tender could not be accepted and the procurement exercise was abandoned for the reason of the excessive price submitted. Further to abandonment of that procurement it was considered that the only reasonable option open to the Council was to negotiate the requirements. A negotiation was therefore entered into in accordance with regulation 33 of the Public Contracts (Scotland) Regulations 2015.",
"mainProcurementCategory": "services",
"documents": [
{
"id": "JUL389574",
"documentType": "awardNotice",
"title": "Grounds Maintenance Contract",
"description": "Grasscutting Services for various locations",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389574",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "No suitable Tenders were received. A negotiation took place in accordance with Regulation 33 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "40"
},
{
"type": "price",
"description": "60"
}
]
},
"hasOptions": false
}
],
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_PROC_OPEN",
"description": "No tenders or no suitable tenders/requests to participate in response to open procedure",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
}
],
"classification": {
"id": "77314000",
"scheme": "CPV"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"awards": [
{
"id": "ocds-r6ebe6-0000621787-1",
"suppliers": [
{
"id": "org-247",
"name": "Shetland Grasscutting (a trading name of Grounds Maintenance Solutions Ltd)"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000621787-1",
"awardID": "ocds-r6ebe6-0000621787-1",
"status": "active",
"value": {
"amount": 202593,
"currency": "GBP"
},
"dateSigned": "2020-05-15T00:00:00Z"
}
],
"language": "EN",
"description": "This contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts. (SC Ref:621787)",
"bids": {
"statistics": [
{
"id": "508",
"measure": "bids",
"value": 1,
"relatedLot": "1"
},
{
"id": "509",
"measure": "smeBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "510",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "511",
"measure": "foreignBidsFromNonEU",
"value": 1,
"relatedLot": "1"
},
{
"id": "512",
"measure": "electronicBids",
"value": 1,
"relatedLot": "1"
}
]
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000621787"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice"
}