Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)

East Ayrshire Council

This public procurement record has 4 releases in its history.

Award

20 Jan 2021 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

08 Oct 2020 at 01:00

OJEU - F14 - Corrigendum
TenderUpdate

14 Sep 2020 at 01:00

OJEU - F14 - Corrigendum
Tender

12 Aug 2020 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Ayrshire Council is conducting a public procurement process for the "Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)" service. This initiative falls under the general public services sector and aims to support the maintenance of their fleet consisting of approximately 450 vehicles, including plant and ancillary equipment. The procurement method used is an open procedure, which is currently in the award stage. The framework agreement is set for a duration of one year, with the potential for extension of up to three additional years. Bidders submitted their proposals electronically by the deadline of 28 September 2020.

This procurement tender presents significant opportunities for businesses specialising in vehicle maintenance, inspections, and repair services, especially those capable of servicing both light and heavy vehicles, including buses and plant equipment. Small and medium-sized enterprises (SMEs) with experience in these areas are particularly encouraged to participate, as the framework is designed to accommodate a variety of service providers. Given that services will be required on an ad-hoc basis, firms looking to establish stable sourcing relationships with East Ayrshire Council may find this to be a fruitful venture.

How relevant is this notice?

Notice Information

Notice Title

Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)

Notice Description

East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Lot Information

Lot 4 - Plant

This Lot will include the inspection, servicing, maintenance and repair of plant. This Lot will typically include JCB/CAT type loaders, Road Sweepers, tractors, ride-on mowers, fork lift trucks etc.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Lot 5 - Component Repair

This Lot will cover Component Repair including refurbishment where appropriate. This will be the provision of repair and refurbishment services for components fitted to Council vehicles such as rams, pumps, gearbox etc.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Lot 1 - Light Vehicles up to 3.5t GVW

This Lot will include the inspection, servicing, maintenance, repair and annual test (MOT) of light vehicles up to 3.5t GVW. This Lot will typically include all cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the Council.

Lot 2 - Heavy Vehicles over 3.5t GVW

This lot will include the inspection, servicing, maintenance, repair, annual test (MOT), preparation and presentation of heavy vehicles over 3.5t GVW. This Lot will typically include Trucks, Refuse Collection Vehicles, Gully Cleaning Trucks, Winter Gritting Vehicles, Hooklift Vehicles and Rear End Loader Vehicles over 3.5t.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the Council.

Lot 3 - Buses

This Lot will include mechanical repairs, inspections, maintenance and annual test (MOT) of buses. This Lot will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000627851
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404633
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50111000 - Fleet management, repair and maintenance services

50112000 - Repair and maintenance services of cars

50113000 - Repair and maintenance services of buses

50114000 - Repair and maintenance services of trucks

50116000 - Maintenance and repair services related to specific parts of vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£120,000 £100K-£500K

Notice Dates

Publication Date
20 Jan 20215 years ago
Submission Deadline
28 Sep 2020Expired
Future Notice Date
Not specified
Award Date
18 Jan 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
July/August 2024

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
14
Supplier Names

Bridgend Garage Limited

Bustec (Scotland) Ltd

C P Davidson & Sons Ltd

Econ Engineering Ltd

Euro Driveshafts & Hydraulics Limited

HAMILTON BROS (ENGINEERING) LTD

Hiab Limited

Johnstone & Drynan

Motus Group T/A Imperial Commercials

Pistons & Components (Glasgow) Ltd

Romaquip Ltd.

Scarab Sweepers Limited

UK Inspect T/A Caledonian Access

Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392553
    Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs) - East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404633
    Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs) - East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...