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Data Protection Services Framework

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

07 Dec 2020 at 00:00

OJEU - F3 - Contract Award Notice
Tender

28 Aug 2020 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Highlands and Islands Enterprise is conducting a public procurement process for the "Data Protection Services Framework" aimed at ensuring compliance with the General Data Protection Regulations and supporting the Data Protection Act 2018. This framework is intended for use by HIE and several other organisations including South of Scotland Enterprise and Wave Energy Scotland. The procurement process is currently in the Award stage, having been completed recently, with the services set to commence in December 2020 for an initial contract duration of two years, potentially extendable for two additional one-year terms. The estimated budget for this framework over its maximum duration is £352,500, of which £191,000 is allocated for the initial two years. The procurement method used is an open procedure.

This opportunity presents a significant avenue for business growth, particularly for SMEs specialising in data protection and compliance services. Companies offering expertise in data protection, risk assessment, and regulatory consultancy will be well placed to compete for this framework, especially those capable of adopting the role of Data Protection Officer and providing comprehensive advisory services. Given the collaborative nature of the framework involving multiple suppliers, businesses may also consider partnerships or consortia to enhance their service offerings and bid competitiveness.

How relevant is this notice?

Notice Information

Notice Title

Data Protection Services Framework

Notice Description

This is a Contract Award Notice and as such the procurement process is complete. The requirement is for the provision of data protection services specifically to fulfil the obligations of Data Protection Officer as required in General Data Protection Regulations and in support of the Data Protection Act 2018 as well as providing data protection advice as per the Scope of Requirements and Tender Guidance Notes document. This Framework was procured to provide Data Protection Services for Highlands and Islands Enterprise (HIE) as well as South of Scotland Enterprise (SOSE), Wave Energy Scotland (WES), Cairngorm Mountain (Scotland) Ltd (CMSL), Inverness Campus Owners Association (ICOA), Orkney Research & Innovation Campus LLP (ORIC) and any current or future subsidiary organisation and/or associated company (subject to case-by-case approval by HIE). The services will be required from December 2020 for an initial period of 2 years, with HIE having the option to extend two times for a period or periods together not exceeding 1 year following the Initial Term (2+1+1 years). The estimated maximum 24-month budget currently available to deliver this service is GBP 191,000 (excluding VAT). This figure is exclusive of Travel and Subsistence (T&S). It is a multi-supplier Framework with three suppliers appointed.

Lot Information

Lot 1

The key services required under the the Framework are: 1: Adopt the role of Data Protection Officer (DPO) as specified in the General Data Protection Regulations and in support of Data Protection Act 2018 and provide advice for the Controller/s. 2:As part of the DPO role, monitor non-compliance. 3:Compliance with Data Protection legislation. 4: Data Protection Impact Assessment (DPIA) process and advice on completion of these. 5: Ensure organisations are kept up to date with any developing requirements. 6:Reporting and monitoring. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. HIE reserves the right to make changes to the volume or scope of the Services following a review of the Services by HIE, particularly with regard to changes in data protection legislative requirements.

Renewal: The Framework will be awarded for an initial period of 2 years with HIE having the option to extend twice for a period or periods together not exceeding 1 calendar year following the Initial Term. (2+1+1 years)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000628481
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401685
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75111200 - Legislative services

79410000 - Business and management consultancy services

79411100 - Business development consultancy services

Notice Value(s)

Tender Value
£352,000 £100K-£500K
Lots Value
£352,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£352,500 £100K-£500K

Notice Dates

Publication Date
7 Dec 20205 years ago
Submission Deadline
15 Oct 2020Expired
Future Notice Date
Not specified
Award Date
4 Dec 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Inverness Campus Owners Association

Orkney Research and Innovation Campus

South of Scotland Enterprise Agency

Wave Energy Scotland Limited

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
3
Supplier Names

Burns & Turner Ltd

RGDP LLP

Tkm Consulting

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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