Planning

Building Energy Management Systems - Maintenance, Support & Networking

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 1 release in its history.

Planning

24 Sep 2020 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council is initiating a tender for the maintenance, support, and networking of Building Energy Management Systems (BEMS) across approximately 206 sites, including schools, offices, and community centres. This procurement falls under the services category and is currently at the planning stage, with a future communication notice scheduled for 2nd November 2020. Interested parties should be aware of the requirement for on-site and off-site support, including the provision of broadband installations for new BEMS devices throughout the contract period.

This tender presents significant opportunities for businesses specialising in energy management and systems maintenance, especially those capable of delivering robust support services. Companies focused on integrating technology with energy efficiency solutions, as well as those experienced in working with local authorities and educational institutions, would find this contract particularly beneficial. It is essential for interested bidders to prepare for the service demands outlined and to respond promptly to the Council's communication channels for additional information.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Building Energy Management Systems - Maintenance, Support & Networking

Notice Description

The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk

Lot Information

Lot 1

The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk. Please see Request for Information document attached to this notice. Please submit responses to stuart.newton@edinburgh.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000631591
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395570
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

71 - Architectural, construction, engineering and inspection services

CPV Codes

38551000 - Energy meters

71314000 - Energy and related services

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20205 years ago
Submission Deadline
Not specified
Future Notice Date
2 Nov 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Stuart Newton
Contact Email
stuart.newton@edinburgh.gov.uk
Contact Phone
+44 1314693580

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395570
    Building Energy Management Systems - Maintenance, Support & Networking - The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000631591-2020-09-24T00:00:00Z",
    "date": "2020-09-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000631591",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-8",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Stuart Newton",
                "email": "stuart.newton@edinburgh.gov.uk",
                "telephone": "+44 1314693580",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-8"
    },
    "planning": {
        "documents": [
            {
                "id": "SEP395570",
                "documentType": "plannedProcurementNotice",
                "title": "Building Energy Management Systems - Maintenance, Support & Networking",
                "description": "The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395570",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CT0779",
        "title": "Building Energy Management Systems - Maintenance, Support & Networking",
        "description": "The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71314200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71314000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "38551000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "SEP395570-1",
                "title": "Request for Information document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP395570&idx=1",
                "datePublished": "2020-09-28T09:04:32Z",
                "dateModified": "2020-09-28T09:04:32Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Council has a requirement to service and maintain its existing suite of Building Energy Management Systems (BEMS), which currently consists of 206 sites across the estate. Contract requirements include, servicing & maintenance support to cover the Council's existing BEMS network and systems currently in place, including schools, office accommodation, and community centres. The Council may require new systems over the contract period, as well as a phased programme of upgrading a number of older controllers to current spec. Upgrades and maintenance of the System Engineering Tool and front-end software will be required, including any future front-end software installations. The service will also include scheduled on-site maintenance visits and 24/7 off-site response and support, there are approximately 206 BEMS sites currently within the estate, but this figure is subject to change throughout the contract term. The contract will include for the provision of broadband line installs for any newly installed BEMS (approx.. 20 per annum) throughout the contract life and to retrofit, as a minimum 100 of the Councils 3G/4G networking sites with broadband lines (approximately 137 3G/4G sites currently within the estate). Please submit responses to stuart.newton@edinburgh.gov.uk. Please see Request for Information document attached to this notice. Please submit responses to stuart.newton@edinburgh.gov.uk",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2020-11-02T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "71314200",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=631591. (SC Ref:631591)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631591"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}