Membership Day to Day Mailing Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000636987-2020-11-24T00:00:00Z",
    "date": "2020-11-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000636987",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-54",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Non-Departmental Public Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Built Heritage, Tourism",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-55",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "buyer",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-54"
    },
    "tender": {
        "id": "HES/C/4077",
        "title": "Membership Day to Day Mailing Services",
        "description": "Membership Day to Day Mailing Services",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79571000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-01-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-01-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV400365",
                "documentType": "contractNotice",
                "title": "Membership Day to Day Mailing Services",
                "description": "Membership Day to Day Mailing Services",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV400365",
                "format": "text/html"
            },
            {
                "id": "NOV400365-1",
                "title": "Document 1 - Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=1",
                "datePublished": "2020-11-24T08:43:22Z",
                "dateModified": "2020-11-24T08:43:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV400365-2",
                "title": "Document 2 - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=2",
                "datePublished": "2020-11-24T08:43:22Z",
                "dateModified": "2020-11-24T08:43:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV400365-3",
                "title": "Document 3 - Quality & Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=3",
                "datePublished": "2020-11-24T08:43:22Z",
                "dateModified": "2020-11-24T08:43:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV400365-4",
                "title": "Document 4 - Data Processing Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=4",
                "datePublished": "2020-11-24T08:43:22Z",
                "dateModified": "2020-11-24T08:43:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV400365-5",
                "title": "Document 5 - HES Terms & Conditions Purchase of Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=5",
                "datePublished": "2020-11-24T08:43:22Z",
                "dateModified": "2020-11-24T08:43:22Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV400365-6",
                "title": "Revised Appendix 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400365&idx=6",
                "datePublished": "2020-12-02T15:23:56Z",
                "dateModified": "2020-12-02T15:23:56Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Historic Environment Scotland (HES) requires a service provision for the day to day mailing requirements of the membership team. The service will cover daily mailings of membership cards to new and renewal members, monthly mailing of renewal forms and of memberships cards to Direct debit customers in addition to mailing boxes containing membership literature to our 70+ HES properties.",
                "status": "active",
                "value": {
                    "amount": 120000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1yr Extension"
                }
            }
        ],
        "bidOpening": {
            "date": "2021-01-11T12:00:00Z",
            "address": {
                "streetAddress": "Longmore House, Salisbury Place, Edinburgh"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Fame, an independent provider of business credit reports to assess the financial standing of tenderers. The overall aim of this assessment is to ensure that any potential supplier will not have financial difficulties that endanger their ability to perform the contract. If financial information cannot be gained from that source then HES will request that you provide full audited accounts for the last full financial year. If suppliers cannot provide any of the assurances detailed above, and it is determined by HES that your financial strength is not adequate then your company may not pass the financial evaluation. If you can provide the assurances detailed above, HES may explore other options with you before determining whether your company can be taken forward in the procurement exercise. It is a requirement of this contract that bidders hold, or can commit to obtain prior to commence of any suitably awarded contract, the types and levels of insurance are indicated below: Employers (Compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 1 million"
                },
                {
                    "type": "technical",
                    "description": "The following ESPD (Scotland) questions should be addressed by Bidders on the basis set out in each specific question. The question responses will be used to establish the technical and professional ability of the Bidders. It is therefore important that Bidders address each of the questions in detail: 4C1.1 - Not used 4C1.2- Bidders will be required to provide up to 2 examples that demonstrate that they have the relevant experience to deliver the services as described in the contract notice. 4C2 - 4C12 - Not Used. Health and Safety Procedures - The bidder must have a regularly reviewed and documented policy for H&S management, endorsed by the CEO or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organization. The policy must be relevant to the nature and scale of your operations and set our your company's responsibilities of H&S management and compliance with legislation. A documented procedure describing what H&S or other relevant qualifications and experience the bidders workforce has, in order to implement the H&S policy to a standard appropriate for the work which the organization is likely to bid. This must demonstrate that the workforce possesses suitable qualifications and experience for the tasks assigned to them, unless there are specific situations where they need to work under controlled and competent supervision, e.g. trainees. Documented arrangements for checking, reviewing and where necessary improving the bidder's H&S performance. This must demonstrate that the bidder's organization has in place, and implements, a system of monitoring H&S procedures on an ongoing basis and for periodically reviewing and updating that system as necessary."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "79570000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=636987. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:636987) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=636987",
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    "noticetype": "PCS Notice - Website Contract Notice"
}