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Award of Library Management System

Clackmannanshire Council

This public procurement record has 1 release in its history.

Award

15 Feb 2021 at 09:37

PCS Notice - Quick Quote Award
Summary of the contracting process

Clackmannanshire Council is seeking to procure a cloud-based library management system, to transition from their existing KOHA solution by the deadline of 1st April 2021. The procurement initiative falls under the services category and is currently in the award stage, following a tender period commencing on 1st April 2021 and ending on 31st March 2024. The total budget for this contract is £16,950, and the winning supplier is expected to facilitate data migration and staff training to ensure a smooth deployment.

This procurement represents an excellent opportunity for technology firms, particularly those specialising in cloud-based software solutions and library management systems, to engage with local government. Businesses that can demonstrate capabilities in data migration, customer self-service functionality, and compliance with the Equality Act 2010 will be well-positioned to compete. The contract is set to favour suppliers who can provide ongoing support and rapid enhancement of the software, making it attractive to companies focused on innovation and customer service.

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Notice Information

Notice Title

Award of Library Management System

Notice Description

Clackmannanshire Council wish to procure a cloud based library management service, and services to migrate data from their existing solution, KOHA. The new system should be deployed and staff trained to use the system to support library functions by 1st April 2021.The data migration process incorporates extracting information from PTFS KOHA for user accounts, roles, accounts, books, stock, library information about our customers into the new system and any other data required that enables the new system to support the business processes provided by the new system. The replacement system should be cloud based, supported remotely by the supplier which will lead to a rapid release of software enhancements that the supplier will manage for us.We plan to offer this opportunity for 36 months, allowing suppliers to bid to provide a library management system until the end of March 2024.Clackmannanshire Council requires a library management system which includes the following functions:Customer self service - enabling access about their library activity, including loan history and ability to create and amend reservations.An interface to the self-service kiosk (We currently use a system from 2CQR and is linked to the LMS with SIP2 communication protocol)User interfaces that meet, ideally exceeding the requirements of the Equality Act 2010.Access to the migrated KOHA data for use by customers and staffIntegration with the ebook service providers including BorrowBox Book Suppliers.A structured file (CSV) of electronic order requests. This file is expected to be picked up by the Corporate Finance System System, Technology One. (Integration with Technology One is not within the scope of this opportunity.)Reporting functions enabling the service to respond to a wide range of library topics including Freedom of Information requests. In addition, we require more accurate statistical analysis is required for CIPFA.This opportunity will be offered up to 31st March 2024 The initial period shall run to 31st March 2022 where all data migration, training and first statistics are tested from the system and if the system continues to deliver the benefits we seek, we intend to renew to 31st March 2024. At this stage we plan to offer this opportunity again to the wider market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000637858
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406693
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Quick Quote Award
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£16,950 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Feb 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Jan 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clackmannanshire Council
Additional Buyers

Accountant in Bankruptcy

Argyll Community Housing Association Limited

Comhairle nan Eilean Siar

Dumfries and Galloway Council

East Lothian Council

Forestry and Land Scotland

NHS Lanarkshire

National Library of Scotland

New College Lanarkshire

North Lanarkshire Council

Perth & Kinross Council

Scottish Fire and Rescue Service

Scottish Government

Scottish Police Authority

Scottish Qualifications Authority

Social Care and Social Work Improvement Scotland (Care Inspectorate)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALLOA
Postcode
FK10 1EB
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
Not specified
Local Authority
Clackmannanshire
Electoral Ward
Clackmannanshire South
Westminster Constituency
Alloa and Grangemouth

Supplier Information

Number of Suppliers
39
Supplier Names

A M Phillip Trucktech Ltd

AMD Contract Services

ASA Recruitment (Quick Quotes)

Airstream Ventilation Solutions ltd

Allsports Construction & Maintenance LTD

Aurora Transport

BSL Interiors Limited

Boreal forestry

C and A interiors

Capture All

Castleview Plant

CodeClan

DMFCA Ltd

Geo-Rope LTD

HAS Technology

Harvey Nash

Highand Traffic Management Ltd

Impact Funding Partners

Ivor Knox Consulting

John Gilbert Architects

KPMG

Kingdom Services Group Limited

Loretto Care

Lorien Resourcing Ltd

Morris & Spottiswood

Nicola Askham Ltd

Nith Valley Construction Ltd

OLM Scotland

PTFS Europe

Pitney Bowes Ltd

RF Brown Containers Ltd

Republic of Media

Ross MacArthur Contractors

Support in Mind Scotland

The Good Box Co Labs Ltd T/A Goodbox

The Rock Trust

Venesky Brown Ltd

Venesky-Brown Recruitment

Wilsons Auctions

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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