Award

Leisure Management System

ARGYLL AND BUTE COUNCIL

This public procurement record has 2 releases in its history.

Award

13 Aug 2021 at 00:00

Tender

21 Dec 2020 at 00:00

Summary of the contracting process

The Argyll and Bute Council is currently seeking a modern solution to replace its existing Leisure Management System under an open tender process. This project aims to enhance user experience and provide management with performance insights through a comprehensive reporting system. Key dates include the tender submission deadline on 29 January 2021, after which the award process will commence. The contract, valued at £199,700, is for services delivered in Argyll and Bute, a region in the UK. The procurement stage is now complete, having transitioned to the award phase following a successful bidding period that attracted five bids, including from SMEs.

This tender represents a significant opportunity for businesses in the technology and software development sectors, particularly those specialising in point-of-sale systems, data management, and user interface design. Companies that can demonstrate experience in delivering impactful solutions within the public sector, especially those familiar with leisure service management, are encouraged to consider participating in future related tenders. The contract offers a potential for long-term engagement, as it includes optional extensions over a period of up to ten years.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Leisure Management System

Notice Description

The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.

Lot Information

Lot 1

The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.

Renewal: Optional Extensions.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000639735
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424412
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48445000 - Customer Relation Management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£199,700 £100K-£500K

Notice Dates

Publication Date
13 Aug 20214 years ago
Submission Deadline
29 Jan 2021Expired
Future Notice Date
Not specified
Award Date
26 May 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
From between 5 to 10 years, being on if optional extensions are taken up.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ARGYLL AND BUTE COUNCIL
Contact Name
Christine Todd, Emma Graham
Contact Email
christine.todd@argyll-bute.gov.uk, emma.graham@argyll-bute.gov.uk
Contact Phone
+44 1546604239, +44 1586555205

Buyer Location

Locality
LOCHGILPHEAD
Postcode
PA31 8RT
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Argyll and Bute
Electoral Ward
Mid Argyll
Westminster Constituency
Argyll, Bute and South Lochaber

Supplier Information

Number of Suppliers
1
Supplier Name

BC TECHNOLOGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000639735-2021-08-13T00:00:00Z",
    "date": "2021-08-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000639735",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-31",
            "name": "Argyll and Bute Council",
            "identifier": {
                "legalName": "Argyll and Bute Council"
            },
            "address": {
                "streetAddress": "Kilmory",
                "locality": "Lochgilphead",
                "region": "UKM",
                "postalCode": "PA31 8RT"
            },
            "contactPoint": {
                "name": "Emma Graham",
                "email": "emma.graham@argyll-bute.gov.uk",
                "telephone": "+44 1586555205",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.argyll-bute.gov.uk"
            }
        },
        {
            "id": "org-32",
            "name": "Oban Sheriff Court and Justice of Peace",
            "identifier": {
                "legalName": "Oban Sheriff Court and Justice of Peace"
            },
            "address": {
                "locality": "Oban"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-173",
            "name": "Argyll and Bute Council",
            "identifier": {
                "legalName": "Argyll and Bute Council"
            },
            "address": {
                "streetAddress": "Kilmory",
                "locality": "Lochgilphead",
                "region": "UKM",
                "postalCode": "PA31 8RT"
            },
            "contactPoint": {
                "name": "Christine Todd",
                "email": "christine.todd@argyll-bute.gov.uk",
                "telephone": "+44 1546604239",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.argyll-bute.gov.uk"
            }
        },
        {
            "id": "org-206",
            "name": "BC Technologies LLP",
            "identifier": {
                "legalName": "BC Technologies LLP"
            },
            "address": {
                "streetAddress": "Fairmile Building",
                "locality": "Sandbank",
                "region": "UK",
                "postalCode": "PA23 8PB"
            },
            "contactPoint": {
                "telephone": "+44 3338001010"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-207",
            "name": "Oban Sheriff Court and Justice of Peace",
            "identifier": {
                "legalName": "Oban Sheriff Court and Justice of Peace"
            },
            "address": {
                "locality": "Oban"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Argyll and Bute Council",
        "id": "org-173"
    },
    "tender": {
        "id": "DEC403204",
        "title": "Leisure Management System",
        "description": "The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48445000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Argyll and Bute"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-01-29T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-01-29T17:00:00Z"
        },
        "documents": [
            {
                "id": "DEC403204",
                "documentType": "contractNotice",
                "title": "Leisure Management System",
                "description": "The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC403204",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC403204-1",
                "title": "Invite to tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=1",
                "datePublished": "2020-12-23T11:56:51Z",
                "dateModified": "2020-12-23T11:56:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC403204-2",
                "title": "Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=2",
                "datePublished": "2020-12-23T11:56:51Z",
                "dateModified": "2020-12-23T11:56:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC403204-3",
                "title": "Quality Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=3",
                "datePublished": "2020-12-23T11:56:51Z",
                "dateModified": "2020-12-23T11:56:51Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC403204-4",
                "title": "Price Response",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=4",
                "datePublished": "2020-12-23T11:56:51Z",
                "dateModified": "2020-12-23T11:56:51Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC403204-5",
                "title": "ICT and Tech Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=5",
                "datePublished": "2020-12-23T11:56:51Z",
                "dateModified": "2020-12-23T11:56:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC403204-6",
                "title": "Supplementary information which outlines our constraints for local client installs on devices.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=6",
                "datePublished": "2021-01-18T10:43:29Z",
                "dateModified": "2021-01-18T10:43:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG424412",
                "documentType": "awardNotice",
                "title": "Leisure Management System",
                "description": "The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424412",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional Extensions."
                }
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "bidOpening": {
            "date": "2021-01-29T17:00:00Z",
            "address": {
                "streetAddress": "Unlocking of Public Contracts Scotland on-line Post-box."
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As per the ITT."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "From between 5 to 10 years, being on if optional extensions are taken up."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:663940)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000639735"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000639735"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "DEC403204-1",
            "suppliers": [
                {
                    "id": "org-206",
                    "name": "BC Technologies LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "DEC403204-1",
            "awardID": "DEC403204-1",
            "status": "active",
            "value": {
                "amount": 199700,
                "currency": "GBP"
            },
            "dateSigned": "2021-05-26T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 251-634177"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "368",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "369",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "370",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "371",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "372",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}