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University of St Andrews: Finance and Procurement - Software and Implementation Services

University of St Andrews

This public procurement record has 2 releases in its history.

Award

16 May 2022 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Jan 2021 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of St Andrews, located in Guardbridge, UK, has recently completed a procurement process for Finance and Procurement software and implementation services. The tender, titled "Finance and Procurement - Software and Implementation Services," was conducted under a selective procurement method using a restricted procedure. The process was initiated on 15 January 2021 and closed on 17 February 2021. The award was made to KPMG LLP and Oracle Corporation UK Ltd., with the total contract value amounting to £3,388,000. Significant features included the requirement for a modern software solution to enhance financial and procurement management functions across the university.

This tender represents substantial opportunities for businesses in the technology and consulting sectors, particularly those specialising in software solutions for educational institutions. Companies that focus on high-quality financial and procurement management systems, especially those offering both on-premise and SaaS-based solutions, would be well-positioned to compete. The extensive scope of the project, which aims to improve various organisational functions, also suggests opportunities for firms providing implementation services and ongoing support. The successful bidders' experience in managing complex implementations will be beneficial in delivering the specified outcomes.

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Notice Information

Notice Title

University of St Andrews: Finance and Procurement - Software and Implementation Services

Notice Description

Finance and Procurement software and implementation services for the University of St Andrews.

Lot Information

Lot 1

Supply, installation, configuration, testing, training, support and maintenance of (replacement) Financial and Procurement Management Systems for the University of St Andrews. Overview of the Contract Requirement: The University of St Andrews is seeking to implement a solution to improve the way we perform our financial and procurement management functions across the University. The objectives of the project are as follows: - To replace and enhance our current operational financial management methods. - To replace and enhance our current procurement management methods. - To replace and enhance our financial planning and analysis methods. - To replace and enhance our pre-award & post-award research management methods. - To replace and enhance our staff expenses management methods. - To create business efficiencies through implementation of organisational changes to processes, systems, controls and roles. To satisfy the project objectives the University of St Andrews is seeking to procure and implement a modern and highly functional software system(s). The solution(s) offered may be on-premise or SaaS based solutions. Although the University has a SaaS first policy, offerings will be considered against their life cycle cost, functional, support, ease of use and ease of implementation capabilities. If the offering is SaaS based a suitable cloud storage service must also be offered. These systems are predicted to be in service for a period of around 10 years. Therefore, a suitable support and maintenance package must also be offered. The implementation of new systems to satisfy these objectives is seen as a complicated task. Therefore, the University of St Andrews is also seeking appropriate implementation service consultancy to lead the configuration and implementation of the new system(s). The proposed solution should provide functionality in and/or facilitate the following area: - Strategic financial planning and forecasting (I&E, Balance Sheet & cashflow, scenario planning & modelling) - Budget management (virements, additional budget workflow) - Budget monitoring at all levels (university / school & unit / individual budget holder) - Accounts Receivable (tuition fee income generation is out-with scope) - Debt management - Non-invoiced income (e.g. cash sales, online e-sales, grants & donations) - Supplier contract and procurement management - Purchasing (PO / non-PO / Corporate Cards) - Staff expenses - Accounts Payable (suppliers, students & visitors) - Inventory Management - Capital Project Management - Pre-award research grant application & costing management - Post-award research grant management - Endowment & donation management - Other funded project management - Key reconciliations including bank reconciliations - Accounting adjustments (journals, recurring journals, accruals, prepayments etc) - Statutory account preparation (Financial Statements, HESA, TrAC, HEBCI, ONS, US GAAP etc) - Tax return preparation (VAT, Corporation tax, Intrastat, EC Sales list if required etc) - Service desk The solution will be required to integrate with multiple specialist operational systems. Further details are available in the SPD Document. And will be required to facilitate payments & receipts in multiple currencies in /from global jurisdictions. In the future the University may be interested in extending scope of supply during a future project to include: Human Resource Management functions. The University may also explore future opportunities for shared service provision. In such instances this system would be required to provide support. Contract Award A single or two supply contracts may be awarded that covers software supply, software & system support, software maintenance & updates and implementation services.. All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Options: Please see description of requirement.

Renewal: TBC

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000639845
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448497
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

72263000 - Software implementation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,388,000 £1M-£10M

Notice Dates

Publication Date
16 May 20224 years ago
Submission Deadline
17 Feb 2021Expired
Future Notice Date
Not specified
Award Date
17 Feb 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
2
Supplier Names

KPMG LLP

¿Oracle Corporation UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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